YRRP Conference space, Catering and Lodging / Walbridge - Sandusky, Ohio
Closed Solicitation Posted
- Solicitation number
- W91364-25-Q-A006
- Agency
-
Ohio National Guard
Army National Guard, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 722320 Caterers
- Place of performance
- Walbridge, Ohio 43465, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Ohio Army National Guard is seeking a vendor to provide conference space, catering, and lodging services for a Yellow Ribbon Reintegration Program (YRRP) event on February 22, 2025, located in the Walbridge-Sandusky area of Ohio. The solicitation requires a comprehensive service package including a venue capable of hosting 325 adults, with main session and breakout rooms, audiovisual equipment, and exhibit space. Evaluation will be based on three equal factors: Technical Acceptability, Past Performance, and Price, with the contract to be awarded to the lowest-price technically acceptable offer. Potential vendors must be registered in SAM.gov and submit a completed Technical Acceptability Worksheet along with their proposal. Key deadlines include January 23, 2025, at 12:00 PM EST for submitting questions, and January 31, 2025, at 4:00 PM EST for proposal submission.
This solicitation is a total small business set-aside under North American Industry Classification System (NAICS) code 722320, with a small business size standard of $9,000,000. The contract will be a Firm Fixed Price award for providing a complete event package, including 15 hotel rooms (10 double queen and 5 king), catering a hot buffet lunch with specific menu requirements, and a fully equipped conference venue. The place of performance is within the Walbridge, Ohio area, specifically targeting a location within a 60-mile radius. The event requires a venue with parking for 300 vehicles, multiple meeting rooms, and the capacity to accommodate soldier reintegration program needs. Vendors must be prepared to provide all necessary personnel, equipment, and services to meet the detailed Performance Work Statement requirements, with the government providing tax exemption certificates for the event.
Notice text
Ohio National Guard (OHARNG)
2825 W. Dublin-Granville Rd.
Columbus, OH. 43235
Please review, the attached PWS(s), and instructions to Offerors and submit your quotes along with the completed Excel Spreadsheet attached.
Conference space, Lodging, & Catered Meals
The Ohio National Guard has a requirement for Venue & catered meals on the following date:
22 February 2025
The event will take place:
Walbridge - Sandusky area, Ohio
Quotes must comply with the requirements set forth in the attached Performance Work Statement (PWS).
Quotes must include sufficient information (i.e., menus, licenses and certifications) that allow the OHARNG to determine whether they meet the necessary minimum requirements. Failure to submit sufficient product information may result in the rejection of your quote.
This is a Total Small Business Set-Aside. The North American Industry Classification System (NAICS) code for this work is 722320. The small business size standard is $9,000,000.00.
This award will be a Firm Fixed Price Contract. It will be awarded on the basis of the lowest price that meets the requirements set forth in the PWS.
All responsible sources may submit a quote which shall be considered by the agency (FAR 5.207(c)(i)).
Proposals are due by 4:00pm (EST) 31 January 2025. You may submit your quotes to the Contract Specialist by email at rachel.a.oglesbee.civ@army.mil Faxed proposals will not be accepted.
Respondents to this Request for Quote (RFQ) must be registered in SAM. You may register electronically at http://www.sam.gov. Registering electronically will expedite the registration process.
Please ensure that your proposals include sam.gov cage code and accurate POC information.
Please see attached PWS, Instructions to Offerors, and solicitation for detailed information. All offerors are required to fill in Technical Acceptability worksheet and return a copy with their quotes.
Questions are due no later than 12:00pm (EST) 23 January 2025.
Files
| File | Type | Posted |
|---|---|---|
| Solicitation Amendment W9136425QA0060001 SF 30.pdf | ||
| QA W91364-25-Q-A006.docx | DOCX document | |
| YRRP Instructions to Offerors.docx | DOCX document | |
| Solicitation - W9136425QA006.pdf | ||
| Technical Acceptability Worksheet for YRRP .xlsx | XLSX spreadsheet | |
| PWS Lodging.pdf | ||
| PWS Venue.pdf | ||
| PWS Catering.pdf | ||
| REGISTER OF WAGE DETERMINATIONS UNDER.docx | DOCX document |
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| Post-Demobilization Yellow Ribbon Reintegration Event, Jan 2027 | Wisconsin National Guard | No set-aside | |
| 125 IN BN Pre Deployment Yellow Ribbon November 2026 | Michigan National Guard | Total Small Business | |
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