Yellow Ribbon Event for Maryland Army National Guard

The Maryland Army National Guard seeks a hotel venue with conference rooms, audiovisual support, childcare, lodging, and catered meals for two Yellow Ribbon Reintegration Program events, with proposals due July 16, 2026, at 4:30 PM EDT. This is a total small business set-aside.

Place of performance is Maryland, with venues required within 20 miles of zip code 21244 (Windsor Mill, MD area) and meeting International Hospitality Association Three Star Rating standards. The two events are scheduled for August 3, 2026 (approximately 200 attendees, HHC 29th CAB) and August 14, 2026 (approximately 600 attendees, 175th Infantry BN); the August 14 date is not flexible.

Specific requirements include three conference rooms for the first event and six for the second; complimentary Wi-Fi and dedicated on-site audiovisual support from 7:00 am to 5:00 pm; lodging with single king beds for single soldiers and double queen beds for married soldiers with children (no king rooms); two to three licensed childcare providers with background checks for ages 0–17 (15 children at the first event, 30 children at the second, split across one and two childcare spaces respectively); vendor space for 15 community partner tables; complimentary parking with 6'8" maximum garage height; breakfast at 7:00 am and lunch at 12:00 pm compliant with government per diem rates; and a dedicated on-site representative (not hotel staff). One night of lodging only is required for out-of-town participants. All meals, lodging, and services must comply with DoD standards including COMSEC/IT security, PII protection, and anti-trafficking policies. Performance standards require 98% compliance across all deliverables. Tax-exempt status and certificate are required upon award. The contractor must be firm-fixed-price, registered in SAM, and provide UEI, DUNS, CAGE Code, and Federal Tax ID. Final award decision target date is July 20, 2026. Payment is via WAWF using Invoice 2in1. NAICS code is 721110 (Hotels); PSC is X1AB (Lease/Rental of Conference Space and Facilities).