Yellow Ribbon Event - December
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- W912L2-26-Q-0001
- Agency
-
Army National Guard
Department of the Army, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Phoenix, Arizona 85008, United States
- Points of contact
-
- Vasile Insuratelu ng.az.azarng.list.az-purchasing-and-contracting@mail.mil (602) 629-4403
- Sabreana M Williams ng.az.azarng.list.az-purchasing-and-contracting@army.mil (602) 267-2196
Notice details come from SAM.gov. Updated .
About this opportunity
The Arizona Army National Guard is soliciting quotes for facility and catering services to support the Yellow Ribbon Reintegration Program, a one-day event scheduled for December 7, 2025, in Phoenix, Arizona. The procurement seeks a venue with multiple indoor meeting rooms capable of accommodating 500 attendees, including 350 military personnel, 100 adult family members, 15 teenagers, and 35 youth, along with full catering services providing breakfast, lunch, and beverages. The vendor must secure a facility with appropriate audiovisual equipment, separate activity spaces for youth and teens, and coordinate with external food caterers to minimize costs, with the government encouraging use of community event spaces and external resources where feasible. The solicitation will be awarded on a firm-fixed price basis without discussions, with quotes due by November 24, 2025, at 10:00 AM Arizona Time, and an anticipated award date of November 26, 2025. Vendors must be registered in sam.gov and comply with net 30 payment terms and WAWF invoicing requirements, with no alcohol service or childcare services permitted.
This contract opportunity is designated as a Total Small Business set-aside with a Women-Owned Small Businesses (WOSB) preference, and no incumbent contractors are identified. The estimated contract value is $40,000,000, though this figure appears inconsistent with the scope of a single-day event and may reflect an error in the solicitation documentation. The event requires specific catering provisions including nutritious and vegetarian meal options to accommodate diverse dietary needs of military personnel and their families. The performance location is Phoenix, Arizona 85008, with all work to be completed on December 7, 2025. Potential vendors should note the applicable wage determination requirements for Arizona service workers and comply with prevailing wage standards as outlined in Department of Labor Wage Determination 2015-5469, Revision 28.
Notice text
2 versions
Update #2 · Latest ·
This amendment is issued to add the Government's response to questions submitted by the industry. All other terms and conditions remain unchanged.
The Arizona National Guard is in need of a facility for the Yellow Ribbon Reintegration program that can provide indoor meeting rooms and catering for soldiers and family members (Spouses, Parents, Siblings, Designated Individuals, etc.) located in the Phoenix Arizona. Vendor will utilize community event spaces where available to reduce rental space costs. Vendor is also encouraged to contract with food caterers where possible to further reduce food associated expenses. Breakfast, lunch, and beverages are to be provided by the vendor for all attendees. See solicitation for details.
Update #1 ·
The Arizona National Guard is in need of a facility for the Yellow Ribbon Reintegration program that can provide indoor meeting rooms and catering for soldiers and family members (Spouses, Parents, Siblings, Designated Individuals, etc.) located in the Phoenix Arizona. Vendor will utilize community event spaces where available to reduce rental space costs. Vendor is also encouraged to contract with food caterers where possible to further reduce food associated expenses. Breakfast, lunch, and beverages are to be provided by the vendor for all attendees. See solicitation for details.
Files
| File | Type | Posted |
|---|---|---|
| RFQ_LOG_Answer to Questions.pdf | ||
| Wage Det 2015-5469 R28.pdf | ||
| Solicitation - W912L226Q0001_New.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Yellow Ribbon Event - December | Award Notice | |
| This notice | Solicitation |
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| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| 125 IN BN Pre Deployment Yellow Ribbon November 2026 | Michigan National Guard | Total Small Business | |
| Post-Demobilization Yellow Ribbon Reintegration Event, Jan 2027 | Wisconsin National Guard | No set-aside |
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