RFQ_LOG_Answer to Questions.pdf
PDF 202 KB Posted
- Attached to
- Yellow Ribbon Event - December
- Solicitation number
- W912L2-26-Q-0001
- Issued by
-
Department of the Army National Guard
About this file
This document is a Request for Quote (RFQ) #W912L2-26-Q-0001 issued by the Arizona Army National Guard's USPFO for a conference event. The RFQ covers a December 7, 2025 event requiring a venue with one onsite indoor conference room to accommodate 500 attendees, with specific seating and audiovisual requirements. Key details include a net 30 payment terms, requirement for awardee registration in sam.gov, and invoicing through WAWF. The anticipated award date is November 26, 2025, with bid submissions closing on November 24, 2025. Specific restrictions noted include no alcohol service and no childcare services. Vendors must refer to the Performance Work Statement (PWS) in the solicitation's attachments for detailed scope and requirements. The Q&A log reveals potential flexibility in seating arrangements, with a mix of crescent and classroom styles permitted, provided all attendees have an unobstructed view.
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Other files
| File | Type | Posted |
|---|---|---|
| Wage Det 2015-5469 R28.pdf | ||
| Solicitation - W912L226Q0001_New.pdf |
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Text version
RFQ # W912L2-26-Q-0001
Arizona Army National Guard USPFO for Arizona
RFQ Log
Date Question Answer
Number
001. 11/13/2025 Attendance Verification: The stated estimate of 500 attendees seems high based on typical event turnout.
Could you kindly confirm the expected attendance?
See the PWS in the “List of Contract
Documents, Exhibits, or
Attachments” section of the solicitation labeled SCOPE:
002. 11/13/2025 Childcare Services: While the solicitation references breakout rooms for youth and childcare, it doesn’t detail age groups. Are infants and toddlers (under 6) expected? I partner with a vetted, military-compliant childcare team capable of managing all age ranges, but accurate ratios depend on confirmed numbers by age bracket.
See the PWS in the “List of Contract
Documents, Exhibits, or
Attachments” section of the solicitation labeled SCOPE: for ages of Teens and Youth. Childcare is not being requested.
003. 11/13/2025 Audiovisual Requirements:
The RFQ indicates a need for full AV/IT support. Could you please share a detailed list of required equipment (e.g., microphones, screens, tech support presence, livestreaming capability, etc.)
See the PWS in the “List of Contract
Documents, Exhibits, or
Attachments” section of the solicitation labeled SCOPE:
004. 11/13/2025 Payment Method and Terms I would like to ask about the WAWF payment vs GPC which I have always had available for military training program payments in the past.
Awardee must be registered in sam.gov, and invoice through
WAWF with Net 30 contract terms.
005. 11/17/2025 I wanted to check in to see if there are any updates or anticipated timelines for award decisions once bids close on November 24th.
The anticipated award date is
11/26/2025.
006. 11/13/2025 I wanted to make sure that the seating arrangement is for 225
Adults per room?
See the PWS in the “List of Contract
Documents, Exhibits, or
Attachments” section of the solicitation labeled SCOPE: One on-site indoor Conference Room to accommodate 500 attendees.
QUESTIONS & ANSWERS LOG:
007. 11/13/2025 If the venue cannot fit 250 Adults in a single room with crescent shape seating, Are you amenable to a mix of Cresent and classroom style?
See the PWS in the Documents, Exhibits, or Attachments” section of the solicitation labeled SCOPE: See answer to question #006.
A mix of crescent and classroom style is possible however view shall be clear of obstructions for all attendees.
008. 11/17/2025 Has the Arizona National
Guard previously worked with an incumbent vendor for this event? If so, could you please share the prior contract price or range to help us better understand the scope?
There have been incumbent vendors and events have been held at various locations within the Phoenix area depending on the number of attendees. Previous contract prices cannot be shared.
009. 11/17/2025 Is there a preferred location or type of facility in Phoenix that the Guard would like to utilize for this event?
See the PWS in the “List of Contract
Documents, Exhibits, or
Attachments” section of the solicitation labeled SCOPE: The requirement calls for adequate conference space and food.
010. 11/17/2025 Is childcare needed for the event? If so, how many children of each age group will attend?
See the PWS in the “List of Contract
Documents, Exhibits, or
Attachments” section of the solicitation labeled SCOPE: for ages of Teens and Youth. Childcare is not being requested.
011 11/11/2025 Is possible to move the current date from December 7, 2025, to December 14, 2025
The date will remain December 7th.
012 11/12/2025 Alcohol Service: Given that all military attendees are of legal age, would the venue allow limited alcohol service (for example, a 2-drink maximum per adult)? If so, what are the requirements or restrictions?
No Alcohol shall be provided or served.
013 11/12/2025 Timeline Clarification: The solicitation indicates the contract will be awarded on the 20th, but submissions end on the 24th with questions answered by the 19th. Could you clarify the correct timeline?
November 20th was the original estimated award date. See the answer to question #005 for current estimated award date.
014 11/12/2025 Decision Date: When can we expect a final decision regarding venue availability and contract award
See the answer to question #005
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