Y1DA--PROJECT 561-24-350 Boiler Safety Deficiencies Corrections

NOTICE OF INTENT TO AWARD SOLE SOURCE

SOL: 36C24224R0065

DUE: 10/25/2024

SET ASIDE: N/A

NAICS: 238220

POP STATE: 270 days after NTP

AGENCY: VA New Jersey Healthcare Systems (NJHCS) East Orange Campus, 385 Tremont Ave, East Orange N.J.

POC: Lateisha Robinson/ Lateisha.Robinson@va.gov

DESCRIPTION: NOTICE OF INTENT TO AWARD A SOLE SOURCE CONTRACT TO Miller and Chitty Company. Company must be Cleaver- Brooks authorized and trained representatives. Miller and Chitty is the only vendor capable of providing service necessary that meet the requirements.

The contractor will furnish all labor, materials, supplies, equipment, fork/ scissor lifts and transportation necessary to accomplish the services contained within this contract. Night/ weekend work shall be accounted for any work associated with boiler shutdowns. All new components to be properly tested, calibrated, labeled, and tagged.

The selected contractor will perform all work contained within the Boiler Plant In Accordance With (IAW) latest versions/ editions of VA Directive 1810, VHA Boiler Safety Device BEI Testing Manual (8th edition*); Steam, Heating, Hot Water, and Outside Distribution System Design Manual. Where not defined, will be IAW good engineering and proven past practice accepted by industry standards and equipment manufactures.

The selected contractor will perform all testing on new equipment, all four (4) of the boilers and associated existing plant equipment at the VANJHCS EO.

-Calibration/test sticker shall be affixed to each equipment and device after completion of tests.

The contractor will coordinate with utility company PSE&G all gas shutdowns and testing.

4. Specific Tasks.

The scope of work shall include but not be limited to the following main items:

1.Install Maxon valve (6 or 8 ) on the main gas line which will be tied into the EDS switches. Size of the Maxon valve should be based on calculations of the max. output of 4 boilers :

a. Trace wiring.

b. Run conduit & wires from the gas line to the main panel before installing the gas valve.

c. The gas company will have to be on site to shut down the gas line.

d. Purge line with nitrogen.

e. Cut section of 8 gas line and install set down flanges. If applicable reduce it from 8 to 6 (item dependent on the max. calculations of four (4) boilers output)

f. Install Maxon valve with manual reset lever per spec.

g. Test for leaks.

h. Test EDS operation to make sure the gas valve shuts when EDS is pushed.

NOTE: This work may have to be completed during night/ weekend shutdown. Welding permit will be required.

2. DA Tank Low/High alarm panels:

a. Remove old, provide and install new panel equipped with alarm siren and alarm silence button.

b. Latching panel

c. Dry contacts (3A @ 250V) alarm for high level (For the remote annunciation panel in the control room).

d. Low level alarm light and alarm siren (Latching) manual reset at the panel.

e. Dry contact (3A @ 250V) Alarm for low level (For the remote annunciation panel in the control room).

f. Alarm silence button.

g. 120V powered panel.

h. Nema 4 enclosure.

3. Surge/Condensate tank Low/High alarm panel:

a. Install new panel equipped with alarm siren and alarm silence button.

b. Latching panel

c. Dry contacts (3A @ 250V) alarm for high level (For the remote annunciation panel in the control room).

d. Low level alarm light and alarm siren (Latching) manual reset at the panel.

e. Dry contact (3A @ 250V) Alarm for low level (For the remote annunciation panel in the control room).

f. Alarm silence button.

g. 120V powered panel.

h. NEMA 4 enclosure.

4. Install 10 PSI cast iron safety valve on DA Tank

a. Test for leaks.

b. Test operation.

5. Install 1 Maxon gas valve on the main propane pilot line:

a. Install 1 gas valve equipped with manual reset level on propane pilot.

b. This valve will also be tied into the EDS emergency shut off circuit.

c. Test for leaks.

d. Test operation.

6. Install (4) push/pull style EDS switches.

a. Remove old switches and associated components where applicable.

b. Install (2) by the man doors.

c. Install one on the panel located outside of the operator s room.

d. Install one in Chiefs office located on the second floor.

7. Relocate High/Low main gas alarm pressure switches on the back wall.

a. Run roughly 10Ft of ¾ conduit from the main panel to a junction box by the rear wall near the main gas line.

b. Mount switches in a cabinet on the wall.

c. Install lockable valves & test ports on both high/low alarm lines.

8. Supply & Install (4) Siemens level transmitter:

a. Take off existing level transmitters and install new Siemens transmitters.

NOTE: This has to be done one boiler at a time, boiler must be locked out and free of steam pressure and drained down below the lowest leg.

9. Supply and Install (4) Ashcroft resettable high limits:

a. Install additional Ashcroft resettable high limit switches.

b. Set up switch with Fluke meter to verify the trip point.

c. Test operation after installation

NOTE: This must be done one boiler at a time, boiler must be locked out and free of steam pressure.

10. Raise (2) Ultima XA CO monitors up 2 :

a. Raise (2) sensors up 2 to be in compliance.

b. Supply 8 ea. additional sensors

c. Calibrate all required sensors.

NOTE: This must be done one boiler at a time, boiler must be locked out and free of steam pressure.

11. Supply and Install High Propane Pressure Switch on the main propane line upstream of the Boilers.

12. Supply and Install a New Low Atomizing Media Pressure Switch for onboard Compressors.

5. Specific Qualifications/ Certifications

1. Prime contractor or subcontractor must be Cleaver- Brooks authorized and trained representative. Proper documentation must be provided.

2. Technicians must have electrical safety training to meet the requirements of NFPA 70e.

3. Technicians must have taken the OSHA Certified 10-hour construction safety course.

4. Technicians must complete at least a 1 year of trade school and have 5 years of successful experience in this field. The experience shall be largely with institutional and industrial boiler plants similar in design to the VAMC plant. The VAMC facility manager/engineer may define and accept equivalent qualifications.

5. Technicians must demonstrate familiarity with and ready access to the current versions of the following references:

National Fire Protection Association (NFPA) 85

Boiler and Combustion Systems Hazards Code

VHA Boiler Plant Safety Device Testing Manual, Latest Edition

6. Technicians must be equipped with portable electronic flue gas analyzers and other test instruments necessary for the required tests and calibrations, all calibrated within 1 month of the site visits. At facilities with programmable digital controls, the technicians must be capable of programming the controls and have the appropriate hardware and software for this.

This Notice of Intent is not a request for Proposals or Quotations. No solicitation document exists and no telephone or email inquiries will be accepted. No contract award will be made on the basis of proposals, or quotations received in response to this notice. Interested persons may identify their interest and capability to respond to the requirement, and should furnish detailed data concerning their capabilities to provide services sought including pricing data and technical data sufficient enough to determine that a comparable source to the government is available. The government may consider all Expressions of Interest received prior to October 25, 2024. A determination by the government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. Responses to this notice must be emailed to Lateisha. Robinson@va.gov and received by 10:00AM EST on October 25, 2024. Submitters are responsible for ensuring their EOI reaches the designated contracting officer on-time.