X1FA--MEDICAL RESIDENT HOUSING PoP: 7/15/2025-7/14/2030
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 36C26225Q0917
- Agency
-
Veterans Integrated Service Network 22
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 531110 Lessors of Residential Buildings and Dwellings
- Place of performance
- Department of Veterans Affairs Tucson AZ 85723
- Points of contact
Notice details come from SAM.gov. Updated .
Notice text
3 versions
Update #3 · Latest ·
AMENDMENT TO COMBINED SOLICITATION NOTICE: This notice is an amendment to Combined Solicitation Notice 36C26225Q0917 and the associated Request for Quote (RFQ) for Fully Furnished Medical Resident Housing.
The following information is in response to Offeror questions accompanied by clarification.
Responses are due by 10:00 AM MST on July 2, 2025.
Offeror Question & Answer
Q: Item I, entitled Termination for the Government s Convenience, of Section C, entitled Contract Clauses, states The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. However, it does not state a specific timeframe, as this project requires the use of a rental lease, it is important to know how much time the US Government will allow if termination for convenience is implemented. Can you provide the number of days before the notice could become effective, i.e., 30 or 60 days?
A: The Termination for the Government s Convenience notice, if given, is immediate; however as stated under the clause, Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. Essentially, the VA would be responsible for reasonable costs incurred as a result of the termination, making the Contractor whole.
Q: The Statement of Work explains the Medical Residents of the apartment will be accommodated on a rotational schedule, how often will personnel be rotated and are there special requirements to be adhered to set-up the apartment for new arrivals?
A: Resident stay at a minimum of one month. Some stay 2-3 months. Some will come back at different times depending on their rotation lengths. No less than one month, no more than 3 months for any given resident.
Q: It is also stated, the apartment must be located within 2.5 miles of the Tibor Rubin Long Beach VA Hospital, is it expected that the monthly rates should not exceed the per diem rate for that area? If so, how can not exceeding the per diem threshold be accomplished for the impending fiscal years when per diem rates are only posted a few months before the year commences?
A: RFQs and solicitation bids should be based on fair market value for housing in the area based on leased rates. Government per diem rates are not part of the consideration as resident occupants are not government employees.
Update #2 ·
AMENDMENT TO PRESOLICITATION NOTICE: This notice is an amendment to Pre-Solicitation Notice 36C26225Q0917 and the associated Request for Quote (RFQ) for Fully Furnished Medical Resident Housing.
The following information is in response to Offeror questions accompanied by clarification.
Responses are due by 10:00 AM MST on July 2, 2025.
Offeror Question & Answer
Q: Incumbent Contractor: Is there a current or previous contractor providing this service, or is this a new requirement?
A: The VA is currently in a contractual agreement; this is not a new requirement.
Q: Acceptable Property Types: While the solicitation specifies a two-bedroom, two-bathroom apartment, would a fully furnished single-family home located within the 2.5-mile radius, with 24/7 customer service and maintenance support, and all required amenities, be considered an acceptable alternative?
A: No, secured parking, onsite management, onsite maintenance are requirements of the contract and therefore, proposed is not acceptable.
Q: Are there restrictions or expectations about property ownership versus subleased units (e.g., whether third-party leased units are acceptable as long as all requirements are met)?
A: Third party leases are not acceptable.
Q: The solicitation mentions a range of required amenities, including cable television, monthly cleaning, and utilities. Is internet/Wi-Fi and regular monthly cleaning enough if all other quality standards and compliance requirements are satisfied? Or is cable TV and deep cleaning specifically necessary?
A: All amenities and requirements, as outlined in RFQ, are firm and required by government.
Q: In the Special Standards of Responsibility on page 89 of section FAR 52.212-1 ---- In the Special Licensure section, if we have applied for a Business License/Certification for the State of California, and have not received the license yet, will our proposal still be considered?
A: No, we need to make a Contract Award by July 11th to take residency by July 15th.
Q: In the Special Standards of Responsibility on page 89, Can you please clarify what the Certificate of Occupancy permit is and how do we obtain/apply for it?
A: A certificate of occupancy (CO) is a document issued by a local government agency, such as a building department, that verifies a building, or structure meets all applicable building codes and zoning regulations and is safe for occupancy. It essentially declares the building is fit for its intended use and ready to be occupied.
Q: Please advise whether the housing and support peripherals are required to be ready within 7 or 15 days:
Section 3.5 of the SOW states, "The Contractor shall be able to provide full housing and support peripherals as outlined below within fifteen (15) days of contract award."
Section 3.12.1 of the SOW states, "The Contractor shall provide full access to housing as outlined in solicitation proposals within 7 days of the contract award."
A: Occupancy with full amenities and approval by government is 15JULY2025. No later date will be considered.
Update #1 ·
Medical Resident Fully Furnished Housing for Long Beach VA Healthcare System
Files
| File | Type | Posted |
|---|---|---|
| 36C26225Q0917_4.docx | DOCX document | |
| 36C26225Q0917_3.docx | DOCX document | |
| 36C26225Q0917_1.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| X1FA--MEDICAL RESIDENT HOUSING PoP: 7/15/2025-7/14/2030 | Award Notice | |
| This notice | Solicitation | |
| X1FA--Medical Resident Fully Furnished Housing | Pre-Solicitation |
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