36C26225Q0917_1.docx

36C26225Q0917

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs NCO 22 - Network Contracting 3601 S. 6th Avenue Tucson AZ 85723

POINT OF CONTACT*

PLACE OF PERFORMANCE

ADDRESS

Department of Veterans Affairs

NCO 22 - Network Contracting

3601 S. 6th Avenue

Tucson AZ

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice Medical Resident Fully Furnished Housing for Long Beach VA Healthcare System

Combined Synopsis/Solicitation Notice

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TBD

36C26225Q0917 06- -2025 Naomi Meza 520-792-1450 x13785 7-02 -2025 :00

AM

MDT

36C262 Department of Veterans Affairs NCO 22 - Network Contracting 650 E Indian School Rd.

Phoenix AZ 85012-1839 X 531110 $34 Million N/A X 36C262 Department of Veterans Affairs Long Beach VA Healthcare System 5901 E 7th Street Long Beach CA 90822-5201 36C262 Department of Veterans Affairs NCO 22 - Network Contracting 650 E Indian School Rd.

Phoenix AZ 85012-1839

TBD

This is accomplished through the Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp

This is mandatory and the sole method for submitting invoices.

See CONTINUATION Page The Long Beach VA Healthcare System requires one (1) fully furnished two-bedroom, two-bathroom apartment for UCR Inpatient Psychiatry medical residents.

See CONTINUATION Page X X X Adrienne Brown Page 1 of Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT: Contracting Officer 36C262 Department of Veterans Affairs NCO 22 - Network Contracting 650 E Indian School Rd.

Phoenix AZ 85012-1839

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

1 (One) Fully Furnished Unit: 2 (Two) Bedroom / 2 (Two) Bath with Amenities per SOW.

Contract Period: Base POP Begin: 07-15-2025 POP End: 07-14-2026

1 (One) Fully Furnished Unit: 2 (Two) Bedroom / 2 (Two) Bath with Amenities per SOW.

Contract Period: Option 1 POP Begin: 07-15-2026 POP End: 07-14-2027

1 (One) Fully Furnished Unit: 2 (Two) Bedroom / 2 (Two) Bath with Amenities per SOW.

Contract Period: Option 2 POP Begin: 07-15-2027 POP End: 07-14-2028

1 (One) Fully Furnished Unit: 2 (Two) Bedroom / 2 (Two) Bath with Amenities per SOW.

Contract Period: Option 3 POP Begin: 07-15-2028 POP End: 07-14-2029

1 (One) Fully Furnished Unit: 2 (Two) Bedroom / 2 (Two) Bath with Amenities per SOW.

Contract Period: Option 4 POP Begin: 07-15-2029 POP End: 07-14-2030

B.3 DELIVERY SCHEDULE

5901 E 7th Street Long Beach, CA 90822 5201

USA

12.00

(562) 826-5120 patricia.moore12@va.gov

36C26225Q0917

Page 1 of Page 1 of Page 1 of Page 1 of

B.4 STATEMENT OF WORK

1. Project Title: Medical Residents Housing for Long Beach VA Healthcare System (LBVAHCS)

2. Background:

2.1. The U.S. Department of Veterans Affairs (VA) Tibor Rubin Long Beach VA Hospital is seeking a contractor to assist with the provision of temporary furnished housing placement and associated support services for UC Riverside Psychiatry Residents during their rotation at the Long Beach VA Hospital. The program is a partnership between the University of California Riverside Psychiatry Department and Long Beach VA Hospital/Office of Academic Affiliations, to temporarily house UCR Psychiatry residents during their inpatient Psychiatry rotation at Tibor Rubin Long Beach VA Hospital. Per VHA Directive 1400.09 (Amended 3/6/2025) and the Accreditation Council for Graduate Medical Education (ACGME) requirements, LBVAHCS may furnish free quarters to medical and dental residents or students who serve short rotations (six months or less) at a VA medical facility and establish the need for a second residence because the substantial distance to the VA medical center makes community from the university affiliate impractical while the brevity of the training assignment rules out a permanent change of residence. LBVAHCS intends to engage a contractor to provide temporary furnished housing placement services in Long Beach, to include only those accommodations that provide full corporate housing amenities to include furniture, appliances, textiles, utilities, internet and/or Wi-Fi, onsite secure parking spaces, and monthly cleaning services. Accommodations must be within 2.5 Miles radius of the Long Beach VA Hospital and shall provide safe, but not lavish, accommodations, with attention to internet access and other communication accessibility, reasonable access to food and provisions, and other requirements for daily living.

2.2. The target population for the UC Riverside Psychiatry Resident Temporary Housing Placement contract shall include UCR Psychiatry residents who are on rotation for the VA Long Beach Inpatient Psychiatry program. This applies to Without Compensation (WOC), non-VA paid trainees (those on a disbursement agreement), primarily applying to physician psychiatry resident trainees. The Contractor shall accommodate individual UCR Psychiatry Residents into temporary local housing while providing peripheral housing amenities required for daily living such as internet/Wi-Fi, utilities, textiles, appliances, monthly cleaning services, two (2) secure onsite parking spaces, local access to food and other provisions, and must maintain housing until the resident completes their Inpatient Psychiatry rotation at the Long Beach VA Hospital. The UCR Inpatient Psychiatry Resident Temporary Housing program shall be reserved for UC Riverside WOC, non-VA paid physician psychiatry resident trainees (those on a disbursement agreement).

2.3. The scope of services shall be at limited to those individual UCR psychiatry residents identified for the academic year 2024-2025 as being adversely affected by the commuting distance between their permanent residence and the Long Beach VA Hospital to such extent that the burden to the trainee of the daily commute warrants temporary housing restricted to their Psychiatry Inpatient residency timeframe.

2.4. The Contracting Officer’s Representative (COR) will evaluate all deliverables submitted. The COR is responsible for certifying invoices for payment only for deliverables received and deemed acceptable by the COR. A Quality Assurance Surveillance Plan (QASP) will be used by the COR to measure performance success and/or failure. VA Liaison(s) will be identified by the LBVAHCS Associate Chief of Staff of Education (ACOSE). They will act as the liaison for all Inpatient Psychiatry resident temporary housing-related issues in conjunction with the COR between the Contractor and the team. They will provide contracting detail oversight but will not provide direct contract supervision.

2.5. UCR Inpatient Psychiatry Resident Temporary housing referrals will be made to the Contractor at the discretion of the VA Medical Center and designated liaison. Contractors will provide temporary housing and amenities for the number of UCR Inpatient Psychiatry Residents requiring temporary housing per year based on the needs of the VA Medical Center. LBVAHCS’ temporary housing requirements will not exceed one (1), two-bedroom, two-bathroom apartment per contract year.

3. General Requirements:

3.1. Contractor shall be able to provide services to eligible UCR Inpatient Psychiatry residents per year for whom such temporary residency is specifically authorized by the referring VA.

3.2. UCR Inpatient Psychiatry medical residents will not be discharged from services or accessibility of housing premises if they leave the housing and begin to reside elsewhere. Each resident is provided and given an established period of time for their Inpatient Residency and will be allowed to reside on awarded premises until the establish period has elapsed (unless removed by UCR or LBVAHCS staff determination).

3.3. The Contractor shall provide one (1) fully furnished two-bedroom, two-bathroom apartment with gated secure parking.

3.4. Contractor shall provide 24/7 Property management accessibility. Contractor shall provide 24/7 support and accessibility to facilities and accommodations related to the housing facility. No gap in apartment access shall occur for the duration of the contract award period.

3.5. The Contractor shall be able to provide full housing and support peripherals as outlined below within fifteen (15) days of contract award.

3.6. Amenities – The Contractor shall provide the following amenities:

3.6.1. Access to two (2) onsite secure parking spaces in well-lit, on-site gated secure parking lot/structure.

3.6.2. Monthly cleaning services.

3.6.3. In-unit laundry.

3.6.4. All-inclusive, uninterrupted utilities including gas, electric, water, internet/Wi-Fi, and cable television.

3.7. Textiles & Appliances - Contractor shall provide the following textiles and appliances:

3.7.1. Fully furnished bedrooms including Beds/mattresses, bedding textiles, such as, sheets, pillows, comforters/blankets, nightstand with lighting.

3.7.2. Fully furnished kitchen including a stove, microwave, dishwasher, refrigerator, pots/pans, plates, cups, glasses, bowls, cooking utensils, eating utensils, coffee maker, toaster.

3.7.3. Fully furnished dining area/room including table, chairs, lighting.

3.7.4. Fully furnished living room with television, tables, lighting, and seating.

3.7.4.1. Two (2) fully furnished bathrooms including lighting, toilet, sinks, showers, shower curtains, towels.

3.8. Safety - Contractor shall provide the following safety accommodations:

3.8.1. Gated secure parking.

3.8.2. After hours point of contact.

3.8.3. The Contractor shall ensure housing security ensured via controlled access, gated-access, on-site security personnel or other measures, such as, security cameras which provide a level of appropriate resident security.

3.9. Compliance - Contractor shall comply with the following:

3.9.1. Contractor shall comply with Office of Academic Affiliations (OAA) and LBVAHCS policy and procedures regarding housing standards.

3.9.2. Contractor personnel and housing shall maintain an active standing with the licensing boards in their respective profession in accordance with all local, regional, and national guidelines and requirements.

3.9.3. Contractor shall assist identified UCR Inpatient Psychiatry residents with obtaining and maintaining assistance related to housing access, maintenance and functionality as required for standard use of and access to residential housing amenities and peripherals.

3.9.4. Contractor shall document and provide upon request, any issues regarding or pertaining to UCR Inpatient Psychiatry residents, encounters, and housing accommodations 24-hours of occurrence.

3.9.5. Contractor shall provide the COR with documentation of any issues regarding or pertaining to UCR Inpatient Psychiatry residents, encounters, and housing accommodations within 24-hours of occurrence via email or upon COR request within 24-hours of incident or request.

3.9.6. The Contractor shall work with the identified UCR Inpatient Psychiatry Medical Resident COR on obtaining access to contracted temporary housing, maintenance, access issues, peripherals access, support and replacement.

3.9.7. Contractor shall communicate to the Contracting Officer’s Representative (COR) any interference with parking or accessibility to the property.

3.9.8. The Contractor shall direct all communications regarding this scope through the VA Contracting POC and the COR.

3.9.9. The Contractor shall demonstrate successful completion of the following tasks, validated by VA inspection, prior to receiving UCR Inpatient Psychiatry residents for occupancy and invoicing for payment:

· Attend a post-award kick-off meeting within 5 days of contract award.

· Contractor and staff shall provide Identification of staff to work directly with UCR Inpatient Psychiatry medical residents while on campus or site of awarded contract housing location, both on grounds and within individually-contracted residences/apartments.

3.9.10. Contractor shall ensure that sufficient staff are available to provide services to meet the documented needs of the identified UCR Inpatient Psychiatry medical residents. Contractor shall ensure consistency of services to provide identified UCR Inpatient Psychiatry medical residents with the ability to engage in and receive housing-related assistance from housing campus staff/personal in a timely, appropriate and professional manner such that the issues or assistance required is met in a timely fashion and ensures minimal impact to daily living requirements of the resident’s individual living space.

3.9.11. Comply with additional city, local, state and federal housing rules, regulations policies and guidelines as required.

3.9.12. Contractor shall have procedures in place to ensure clients have 24/7 access to live person-to-person services which shall include emergency housing maintenance as appropriate.

3.9.13. Any identified issues of security should be addressed with the COR and the Contracting POC immediately.

3.9.14. The Contractor will be paid a flat rate for one (1) two-bedroom, two-bathroom apartment per month for housing, amenities, furnishings, onsite secured parking, utilities, textiles, maintenance and cleaning services. The COR may assign or replace identified UCR Inpatient Psychiatry residents at any time during the course of the awarded contract. In instances when an identified resident moves out, the COR will notify the Contractor with scheduled dates of vacancy and dates of new, incoming UCR Inpatient Psychiatry medical resident(s) and date for cleaning services.

3.9.15. The Contractor shall create and retain records that provide evidence of contacts with individuals and agencies engaged to support UCR Inpatient Psychiatry medical residents housing and associated maintenance needs.

3.10. Contractor Reporting Requirements

The Contractor shall notify VA of any negative incident occurring with the UCR Inpatient Psychiatry medical resident within twenty-four (24) hours of being informed or aware of the incident. Contractor shall complete a written incident report within 24 hours of notification. The Contractor shall provide documentation, as required by the VA COR describing the incident, analysis of cause and effect, and corrective action taken. Reportable incidents include:

· Death

· Fire

· Drug/police raid

· Suicide/suicide attempt

· 911 call to police, fire, paramedics, or other

· Severe medical illness/emergency

· Sexual assault

· Act of violence by UCR medical resident against others

· Abusive behavior by against staff

· Acts of violence by others against UCR medical resident

· Abusive behavior by staff against UCR medical resident

· Accident

3.11. Records

3.11.1. The Contractor shall maintain all UCR Inpatient Psychiatry Medical Residents’ occupancy records in accordance with The Joint Commission standards. The Contractor is subject to all federal, state, and local statutes regarding confidentiality of UCR Inpatient Psychiatry medical resident information.

3.11.2. Contractor shall not use Government IT equipment and/or Government records to create or maintain any records that are not specifically tied to or authorized by the contract.

3.11.3. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

3.11.4. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically required or authorized by the contract.

3.11.5. The Contractor shall not dispose of any records created while performing services under this contract without the prior written consent of the Contracting Officer. The Contractor shall put in place procedures to prevent the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

3.11.6. The Contractor shall notify the Contracting POC and obtain the Contracting Officer’s approval prior to engaging in any contractual relationship in support of this scope requiring the disclosure of information, documentary material, and/or records generated under, or relating to this contract. The Contractor (and any sub-contractor) shall abide by Government and VA guidance for protecting sensitive and proprietary information.

3.12. Qualifications – Experience, Facility and Staffing

3.12.1. The Contractor shall provide full access to housing as outlined in solicitation proposals within 7 days of the contract award.

3.12.2. The Contractor facility shall meet the following:

3.12.2.1. Conforms to the Life Safety Code, National Fire Protection Association (NFPA) #101 standards: http://www.nfpa.org/aboutthecodes/AboutTheCodes.asp?DocNum=101&cookie%5Ftest=1

3.12.2.2. Contractor shall possess a valid Business License/Certification for the State of California.

3.12.2.3. Contractor facility shall have a current Certificate of Occupancy permit or license as required by the authority that has jurisdiction to issue and must adhere to all applicable local, state, and federal laws.

3.12.2.4. Contractor’s facility shall be wheelchair accessible.

3.12.2.5. Contractor shall be in compliance with Americans with Disabilities Act Guidelines for Buildings and Facilities. http://www.access-board.gov/adaag/html/adaag.htm

3.12.2.6. Contractor’s facility where services are to be provided shall be within the catchment areas of the LBVAHCS.

3.12.2.7. The Contractor personnel shall maintain active standings with the licensing boards governing their respective professions.

3.13. Standard of Conduct

3.13.1. The Government reserves the right to refuse acceptance of Contractor personnel whose personal or professional conduct jeopardizes the UCR Inpatient Psychiatry Medical Residents’ security or well-being while tenants of Contractor facility. Breaches of conduct include intoxication or debilitation resulting from drug use, theft, abuse, dereliction, or negligence in performing directed tasks, or other abuse, or other conduct resulting in formal complaints by the UCR Inpatient Psychiatry medical resident, COR or VA staff. Contractor shall maintain professional boundaries with UCR Inpatient Psychiatry Medical Residents. Contractor and Contractor staff shall under no circumstances engage in any monetary transactions either in the form of lending or borrowing of money or purchasing goods with the UCR Inpatient Psychiatry Medical Residents. Contractor and Contractor staff shall under no circumstances take unfair advantage of any professional relationship or exploit UCR Inpatient Psychiatry Medical Residents, to further their personal, religious, political, or business interests. Contractor is responsible for taking steps to protect UCR Inpatient Psychiatry Medical Residents, and is responsible for setting clear, appropriate, and culturally sensitive boundaries.

3.13.2. Contractor shall comply with the Standards of conduct prescribed in LBVAHCS Information Letter (IL) 00-10A-10A2-43 dated October 2013 (Refer to Attachment D.1).

3.13.3. Complaints concerning Contractor personnel’s conduct with Government employees or UCR Inpatient Psychiatry Medical Residents shall be dealt with by the Contractor and COR. The Contracting Officer is the final authority on validating complaints. In the event that Contractor personnel are involved and named in a validated complaint, the Government reserves the right to refuse acceptance of the services of such personnel. This does not preclude refusal in the event of incidents involving physical or verbal abuse. The final arbiter on questions of acceptability is the Contracting Officer. In the event the Government refuses acceptance of services of Contractor personnel, the Contractor shall immediately provide replacement personnel that are acceptable to the Contracting Officer. The cost of removing and replacing such personnel shall be borne solely by the Contractor.

3.14. Contractor Employee Requirements

Staffing shall be at a level to ensure all services listed in the contract are met for every UCR Inpatient Psychiatry Medical Resident served. The Contractor shall have sufficient staff with appropriate training to provide services as identified. Contractor shall ensure that sufficient staff remains available to provide services for the term of this contract.

3.15. Subcontractors

All individuals that provide services under this contract and are not employees of the Contractor will be regarded as Subcontractors. The Contractor shall be responsible and accountable for the quality of care delivered by any and all of its Subcontractors. The Contractor shall ensure strict compliance of all contract terms and conditions without regard to who provides the service. The parties agree that the Contractor, its employees, agents and subcontractors shall not be considered VA employees.

3.16. Substitution of Personnel

3.16.1. The Contractor shall utilize the personnel named in its proposal to perform the services required under this contract. In the event that any of the personnel named in the proposal are unable to perform the duties of this contract, for any reason such as death, illness, or resignation from the contractor’s employ, the contractor shall promptly submit to the Contracting Officer and COR, in writing, a detailed explanation of the circumstances necessitating the substitution. The Contractor shall submit this request in writing, along with a resume for the proposed substitute, and any other information that may be needed to approve or disapprove the proposed substitution. Any substitution of personnel shall occur without any increase to the contract price and without delay in the performance or delivery of services to the Government.

3.16.2. The Government shall have the right to require replacement of any contractor or subcontractor employee assigned to work on this contract, if the employee is determined not to possess the experience, education, credentials or ability required under the contract, or if said employee is for any other reason found to be unsuitable to perform the work required by the contract. The replacement shall meet the Personnel requirements stated in the contract. In the event the Government requires replacement Contractor or subcontractor personnel, the Contractor shall immediately provide replacement personnel that are acceptable to the Contracting Officer. The cost of removing and replacing such personnel shall be borne solely by the Contractor.

3.17. Contractor Liaison

The Contractor shall identify a point of contact for the management of billing of this contract who will work directly with the VA COR on the billing matters of this contract. This person shall have full authority to act for the Contractor on all matters relating to the daily operation of this contract. The person filling this role may be personnel performing under this contract. An alternate may be designated, but the Contractor shall identify, in writing, those times when the alternate shall act as the liaison.

· Contractor Liaison:

· Phone Number:

· Fax Number:

· Email Address:

3.18. Alcohol/Drug Screening

Contractor is responsible for ensuring their employees are not using alcohol or illegal drugs, while performing work under this contract, and are subject to random alcohol/drug testing performed by the Contractor. Contractor shall perform alcohol/ drug testing when there is a reasonable suspicion that an employee is using or is impaired by alcohol or illegal drugs while on duty. Reasonable suspicion of alcohol/drug use or impairment includes, but is not limited, to the following:

3.18.1. Observable phenomena, such as direct observation of drug use, possession or the physical symptoms of being under the influence of a drug;

3.18.2. A pattern of abnormal conduct or erratic behavior;

3.18.3. Arrest or conviction for a drug related offense or the identification of a Contractor physician as the focus of a criminal investigation into illegal drug possession, use, or trafficking;

3.18.4. Information provided either by reliable and credible sources or independently corroborated;

3.18.5. Newly discovered evidence that the contract personnel has tampered with a previous drug test.

3.19. Ordering Activities

3.19.1. VA shall designate a Contracting Officer Representative (COR) to monitor the contract performance and assist in contract administration. A delegation of authority letter delineating the responsibilities and limitations of the COR shall be provided to the Contractor. Any commitments of changes, which affect the price, quantity, authority to amend or render a decision on questions of the fact in dispute and related contract administration problems are duties of the Contracting Officer and cannot be delegated.

3.19.2. The Contractor shall not accept any instructions issued by any other person(s) other than the Contracting Officer or the COR acting within the limits of his/her authority. Only those services specified herein are authorized. Before performing any service that is not specified in this SOW, the Contractor shall first get approval from the Contracting Officer. Changes to the Contract may be made only in writing by the Contracting Officer.

3.20. Site Inspection

The VA shall have the right to conduct an inspection of Contractor’s housing facility(s) anytime during the period of performance. The Contractor shall permit on-site visits by the VA to assure compliance with the contract requirements. Contractor shall make all records accessible for review by VA staff upon request.

3.21. Computer Security (If applicable)

In the performance of official duties under this contract, the Contractor personnel may have regular access to printed and electronic files containing sensitive data. This data shall be protected under the provisions of the Privacy Act of 1974 and other confidentiality laws, and agency policy. Contractor shall ensure its personnel protect the data from unauthorized release or from loss, alteration, or unauthorized deletion by 1) following applicable regulations and instructions regarding access to computerized files, release of access codes, etc., as set out such provisions and in the access agreement which the contract personnel signs, and 2) ensuring that all Contractor personnel who will have access to sensitive information complete the privacy and security awareness training on an annual basis and sign the Rules of Behavior that lays out the responsibilities of a user of any VA information system.

3.22. Quality Assurance and Performance Monitoring

The Quality Assurance and Performance Monitoring shall be governed by the appointed COR who shall be responsible for verifying compliance with the terms and conditions of the contract. After the contract is awarded, any incidents as evidenced by the monitoring procedures will be forwarded immediately to the Contracting Officer. In addition, the COR will forward the summary evaluation of the Contractor performance to the Contracting Officer once performance ends.

3.23. Indemnification and Liability Insurance

3.23.1. It is expressly agreed and understood that this is a non-personal services contract, under which the professional services rendered by the Contractor are rendered in its capacity as an independent contractor. The Contractor and its service providers shall be liable for their liability-producing acts or omissions. However, before commencing work under this contract, the Contractor shall furnish certification to the Contracting Officer of the requisite liability insurance issued by a responsible insurance carrier in the amount of no less than $1,000,000.00 to protect the Government's interests or if the Contractor is an entity or a subdivision of a State that either provides for self-insurance or limits the liability or the amount of insurance purchased by State entities, then the insurance requirement of this contract shall be fulfilled by incorporating the provisions of the applicable State law.

3.23.2. The Contractor shall notify the Contracting Officer if it, or any of the service providers performing under this contract, change insurance providers during the performance period of this contract. The notification shall provide evidence that the Contractor and/or service providers will meet all the requirements of this clause, including those concerning liability insurance and endorsements. These requirements may be met either under the new policy, or a combination of old and new policies, if applicable.

3.23.3. The Contractor shall insert the substance of this clause, including this paragraph, in all subcontracts for housing placement and case management services under this contract. The Contractor shall be responsible for compliance by any subcontractor or lower-tier subcontractor with the provisions set forth in this Section.

3.24. Personnel Policy

3.24.1. The Contractor is responsible for the protection of its personnel furnishing services under this contract. To carry out this responsibility, the Contractor shall provide the following to the personnel:

· Worker’s Compensation

· Professional Liability Insurance

· Health examinations

· Income tax withholdings, and

· Social Security withholdings

3.24.2. Payment of Contractor personnel for any leave, including sick leave or vacation time is considered the sole responsibility of the Contractor. The Contractor shall comply with all existing local, state, federal and/or union laws, regulations relevant to fringe benefits, and premium pay for their employees. Such personnel shall not be considered VA employees for any purpose and shall be considered employees of the Contractor. There is no employer-employee relationship between the VA and the Contractor or the Contractor’s employee(s).

3.25. Invoice and Payment

The Contractor shall submit invoices billing for services by the 5th of the month following the month the services were provided.

The Contractor shall submit in arrears a properly completed itemized invoice in accordance with FAR clauses 52.212-4(g) Contract Terms and Conditions – Commercial Items via Tungsten Network: http://www.tungsten-network.com/customer-campaigns/veterans-affairs/

No advance payments shall be authorized. Payment shall be made monthly for services provided during the billing month in arrears in accordance with FAR 52.212-4, para. (i). Upon submission of a properly prepared invoice for prices stipulated in this contract for services delivered and accepted in accordance with the terms and conditions of the contract, less any deductions stipulated in this contract.

3.26. Post Award Orientation Conference

The Contractor shall participate in a post award orientation conference with the Contracting Officer and COR, Program Manager, and others, and then meet quarterly thereafter with the COR to ensure that the Contractor is meeting and/or exceeding the contracts requirements.

4. Definitions:

4.1.1.1. This contract implementation checklist is provided as a guide to meeting the terms outlined in the Statement of Work. Potential Contractors should be aware that there may be variation among and between VA medical centers in the steps needed to complete these tasks, and that items identified here may be subject to change based on evolving local, regional or national requirements.

4.1.1.2. Incident Reports: As described in this Statement of Work, the Contractor will notify VA through the Contracting POC, Contracting Officer, or COR at the local VA medical center of any negative incident occurring with a UCR Inpatient Psychiatry Medical Resident housing occupant/renter within 24 hours of being informed or aware of the incident, if not sooner. Contractor will complete a written incident report within 48 hours of notification. Incidents include but are not limited to: death; fire; drug / police raid; suicide / suicide attempt; 911 call (police / fire dept. / paramedics / other); severe medical illness / emergency; severe psychiatric illness / emergency; sexual assault; act of violence by resident against other(s); abusive behavior by resident against staff; act of violence by other(s) against resident; abusive behavior by staff against resident; accident; or other untoward events.

5. Reference Section:

23.1 VHA Directive 1400.09(1) Education of Physicians and Dentists (Visit https://www.va.gov/vhapublications/publications.cfm?Pub=1 to view in its entirety).

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law.