WRSU - Vertex 25ei CD Writer
Closed Solicitation Posted
- Solicitation number
- RFQ-26-PHX-027
- Agency
-
Indian Health Service
Department of Health and Human Services
- Responses due
- Set-aside
- Indian Small Business Economic Enterprise
Opportunity facts
- NAICS code
- 339112 Surgical and Medical Instrument Manufacturing
- Place of performance
- Whiteriver, Arizona 85941, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Health and Human Services Indian Health Service seeks a Vertex 25ei CD Writer system with four years of advanced exchange maintenance and support services, with quotes due June 22, 2026. This procurement is a 100% Buy Indian set-aside restricted to American Indian and Alaska Native small businesses meeting Indian Economic Enterprise (IEE) or Indian Small Business Economic Enterprise (ISBEE) criteria under 13 CFR Part 121.
Place of performance is Whiteriver, Arizona. The requirement includes one Vertex 25ei System with PP-100III Autoloader, Vertex Software, one Epson DS-530 II Document Scanner, and four years of Advanced Exchange Maintenance (first year included with system, years 2–5 as separate package). The contractor must provide Vertex Scan Advanced DICOMization/Paper Scanning Software with 1-year maintenance, three years of Epson scanner support, four hours of remote installation and training via phone, and technical support via telephone, email, and WebEx during 8:00 A.M. to 8:00 P.M. Eastern Standard Time. All equipment must be new with manufacturer warranty; vendors must be Original Equipment Manufacturers, authorized dealers, distributors, or resellers with OEM authorization letters. Support must be purchased upfront with the system. The systems distribute diagnostic medical images (DICOM files including X-rays, CTs, and MRIs), provide HIPAA-compliant secure data transfer, and enable patient access to physical copies and inter-facility exchanges.
NAICS code is 339112 (Surgical and Medical Instrument Manufacturing) with a 1,000-employee small business size standard. Questions were due June 9 at 11:00 AM PST. Award will be made on a lowest-priced responsive and responsible offeror basis on an all-or-none basis. All respondents must be registered with SAM and comply with IPv6 standards. Arizona tax-exempt status applies, and electronic invoicing through the Invoice Processing Platform is required.
Notice text
2 versions
Update #2 · Latest ·
Amendment 1 is posted to extend the deadline to accept bids. The solicitation will now close on June 22, 2026.
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
Solicitation # RFQ-26-PHX-027 and this notice is issued as a Request for Quotation (RFQ). This is a combined synopsis/solicitation for commercial commodities/services. Submit written quotes only, oral offers will not be accepted. All firms or individuals responding must be registered with the System for Award Management (SAM).
This requirement is under North American Industrial Classification Standard (NAICS) codes: 339112 Surgical and Medical Instrument Manufacturing, Small Business Size Standard: 1000 employees. This requirement is set-aside 100% Buy Indian (specific to Department of Health and Human Services, Indian Health Services); wherein, Buy Indian means American Indian and Alaska Native Small businesses, in accordance with the criteria and size standards of 13 CFR Part 121.
The Contractor shall provide technical support Vertex 25ei System with StarterPackage. ~ System Starter Package, includes PP-100III Autoloader & Vertex Software.First year Advanced Exchange Maintenance, 100 White inkjet CD-Rs, 100 WhiteInkjet DVD-R's, one multipack inkjet cartridges, and 200 paper DISC holders and 4-Year Vertex 25ei System Advanced Exchange Maintenance Package (Years 2 thru 5)(Pricing reflects service discount) - Support must be purchased up front with the Vertex25ei System 4-Year Vertex Scan Advanced DICOMization/Paper Scanning, Software1-Year Maintenance. -Covers 1 scanner. (after the first year) Epson DS-530 IIDocument Scanner Year 4 & 5 Support
Update #1 ·
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. d
Solicitation # RFQ-26-PHX-027 and this notice is issued as a Request for Quotation (RFQ). This is a combined synopsis/solicitation for commercial commodities/services. Submit written quotes only, oral offers will not be accepted. All firms or individuals responding must be registered with the System for Award Management (SAM).
This requirement is under North American Industrial Classification Standard (NAICS) codes: 339112 Surgical and Medical Instrument Manufacturing, Small Business Size Standard: 1000 employees. This requirement is set-aside 100% Buy Indian (specific to Department of Health and Human Services, Indian Health Services); wherein, Buy Indian means American Indian and Alaska Native Small businesses, in accordance with the criteria and size standards of 13 CFR Part 121.
The Contractor shall provide technical support Vertex 25ei System with StarterPackage. ~ System Starter Package, includes PP-100III Autoloader & Vertex Software.First year Advanced Exchange Maintenance, 100 White inkjet CD-Rs, 100 WhiteInkjet DVD-R's, one multipack inkjet cartridges, and 200 paper DISC holders and 4-Year Vertex 25ei System Advanced Exchange Maintenance Package (Years 2 thru 5)(Pricing reflects service discount) - Support must be purchased up front with the Vertex25ei System 4-Year Vertex Scan Advanced DICOMization/Paper Scanning, Software1-Year Maintenance. -Covers 1 scanner. (after the first year) Epson DS-530 IIDocument Scanner Year 4 & 5 Support
Files
| File | Type | Posted |
|---|---|---|
| RFQ-26-PHX-027.docx | DOCX document | |
| IEE Representation Form.pdf | ||
| SOW CD WRITER.pdf | ||
| RFQ-26-PHX-027.docx | DOCX document |
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