Worldwide BAS and HVAC Support Services IDIQ
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 19AQMM24R0094
- Agency
- Office of Acquisition Management Department of State
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 561210 Facilities Support Services
- Place of performance
- Washington, District of Columbia 20009, United States
- Points of contact
-
- Berel B. Dorfman dorfmanbb@state.gov (202) 351-9934
Notice details come from SAM.gov. Updated .
About this opportunity
This solicitation is a Request for Proposal (RFP) for an Indefinite Delivery Indefinite Quantity (IDIQ) contract to provide worldwide maintenance, repair, and small construction services for Building Automation Systems (BAS) and Heating, Ventilation, and Air Conditioning (HVAC) systems at U.S. Department of State overseas facilities. The Department of State is seeking experienced contractors to provide a wide range of services including HVAC equipment maintenance and repair, building automation system installation and calibration, energy conservation measures, and construction support. The contract will evaluate offerors' past performance and relevant experience, with proposals due by June 7, 2024 and questions due by May 10, 2024.
The IDIQ contract is set aside for small businesses under NAICS code 561210 "Facilities Support Services", with a $47M size standard. The contract will require a Top Secret Facility Clearance and will have a base period with up to four option years. The government intends to award one or more contracts with a maximum ordering value of $100,000,000. The place of performance is at U.S. Department of State overseas facilities, which include 170 Embassies, 125 Consulates, and over 20,000 commercial and residential properties.
Notice text
4 versions
Update #4 · Latest ·
This solicitation is being issued as a Request for Proposal (RFP). .”This solicitation incorporates provisions and clauses
in effect through Federal Acquisition Circular 2024-03. This acquisition is
being solicited as 100% set-aside for small business for 8(a) entities only. The NAICS code for
this acquisition is 561210 “Facilities Support Services”, and the small
business size standard, is $47.0 M.
The details of this requirement and how to respond is attached in the
solicitation document attached to this posting. Please take note of the
following:
All quotations submitted for this solicitation are due no later than
June 20, 2024 at 5:00 PM.
Questions must be submitted electronically via email to Berel B.
Dorfman, (dorfmanbb@state.gov) May 10, 2024 at 5:00 PM.
The Department of State’s overseas property portfolio is large and diverse not only in types of facilities but also with regards to ownership and operational responsibilities. Currently there are
170 Embassies, 125 Consulates and over 20,000 commercial and residential properties which are
operated in support of the Foreign Service mission abroad. Properly managed operation and
maintenance investments can extend the life of a facility well beyond a facility where the
operation and maintenance investments have been ignored or minimally maintained.
The Program Support Division (PS), in the Office of Facility Management (FAC), in the Construction,
Facility & Security Management Directorate (CFSM), at the Bureau of Overseas Buildings Operations
(OBO), at the United States Department of State (OBO/CFSM/FAC/PS) is the requesting office for
services under this contract. FAC/PS provides maintenance, repair, and replacement of Heating
Ventillation and AIr Conditiong (HVAC) and related building control systems (BAS) at DOS overseas
facilities. The intent of the requesting office is to establish one or possibly multipe awards to
vendor, that provides supplemental program services focused on achieving safe and reliable building
mechanical (HVAC) and corresponding control systems (BAS).
The selected firm(s) will provide facilities operational support services at OBO
facilities abroad. Services are expected to cover a range of technical
subjects and will be performed using a Task Order format. Task order assignments will range in
scope and complexity.
The types of BAS and HVAC systems that the Contractor can expect to repair, replace, and maintain
under this requirement, which may also include related minor construction and emergency response, include but are not
limited to the following:
1. Cooling Production Equipment and Systems
Cooling Production Equipment
Direct Expansion (DX) Systems / Variable Refrigerant Systems Chilled-Water Systems
Cooling Towers
Geo-Thermal Systems
2. Heating Production Equipment
Furnaces and Air Heaters Domestic Hot Water Boilers
Heat Recovery Systems District Heating
Solar Heating Heat Pumps
3. Air-Handling Equipment and Systems
Air-Handling Equipment Heat Transfer
Air Cleaning Air Mixing Fans
Duct Systems
4. Piping Equipment and Systems
Pumps
Heat Exchangers Glycol Systemsl
https://sam.gov/opp/358280b6b23d4ac6a2e3a61cec9e01c2/review
4/9
3/30/23, 2:49 PM SAM.gov
https://sam.gov/opp/358280b6b23d4ac6a2e3a61cec9e01c2/review
5/9
5. Building Automation Systems and Compnenets
Work stations and terminals Wiring, sensors, actuators, valves
Network devices (controllers, switches, etc.) User interfaces, software, patches
Responses:
The Department fo State intends to award an Indefinite Delivery Indefinite Quantity (IDIQ) award(s_ to
allow for task orders as needed.
• Making award to a small business(es) under this NAICS code will ensure a list of contractors are
familiar with DoS operations and programs, while supporting small business goals. The base IDIQ
contract will require a Top Secret Facility Clearance. This will limit competition to U.S.
offerors. However, offerors may include regional non-U.S. or local companies as part
of their solution.
A compilation of Questions and related Answers were posted on 5/28/2024 along with a amended solicitation and attachments.
Update #3 ·
This solicitation is being issued as a Request for Proposal (RFP). .”This solicitation incorporates provisions and clauses
in effect through Federal Acquisition Circular 2024-03. This acquisition is
being solicited as 100% set-aside for small business for 8(a) entities only. The NAICS code for
this acquisition is 561210 “Facilities Support Services”, and the small
business size standard, is $47.0 M.
The details of this requirement and how to respond is attached in the
solicitation document attached to this posting. Please take note of the
following:
All quotations submitted for this solicitation are due no later than
June 19, 2024 at 5:00 PM.
Questions must be submitted electronically via email to Berel B.
Dorfman, (dorfmanbb@state.gov) May 10, 2024 at 5:00 PM.
The Department of State’s overseas property portfolio is large and diverse not only in types of facilities but also with regards to ownership and operational responsibilities. Currently there are
170 Embassies, 125 Consulates and over 20,000 commercial and residential properties which are
operated in support of the Foreign Service mission abroad. Properly managed operation and
maintenance investments can extend the life of a facility well beyond a facility where the
operation and maintenance investments have been ignored or minimally maintained.
The Program Support Division (PS), in the Office of Facility Management (FAC), in the Construction,
Facility & Security Management Directorate (CFSM), at the Bureau of Overseas Buildings Operations
(OBO), at the United States Department of State (OBO/CFSM/FAC/PS) is the requesting office for
services under this contract. FAC/PS provides maintenance, repair, and replacement of Heating
Ventillation and AIr Conditiong (HVAC) and related building control systems (BAS) at DOS overseas
facilities. The intent of the requesting office is to establish one or possibly multipe awards to
vendor, that provides supplemental program services focused on achieving safe and reliable building
mechanical (HVAC) and corresponding control systems (BAS).
The selected firm(s) will provide facilities operational support services at OBO
facilities abroad. Services are expected to cover a range of technical
subjects and will be performed using a Task Order format. Task order assignments will range in
scope and complexity.
The types of BAS and HVAC systems that the Contractor can expect to repair, replace, and maintain
under this requirement, which may also include related minor construction and emergency response, include but are not
limited to the following:
1. Cooling Production Equipment and Systems
Cooling Production Equipment
Direct Expansion (DX) Systems / Variable Refrigerant Systems Chilled-Water Systems
Cooling Towers
Geo-Thermal Systems
2. Heating Production Equipment
Furnaces and Air Heaters Domestic Hot Water Boilers
Heat Recovery Systems District Heating
Solar Heating Heat Pumps
3. Air-Handling Equipment and Systems
Air-Handling Equipment Heat Transfer
Air Cleaning Air Mixing Fans
Duct Systems
4. Piping Equipment and Systems
Pumps
Heat Exchangers Glycol Systemsl
https://sam.gov/opp/358280b6b23d4ac6a2e3a61cec9e01c2/review
4/9
3/30/23, 2:49 PM SAM.gov
https://sam.gov/opp/358280b6b23d4ac6a2e3a61cec9e01c2/review
5/9
5. Building Automation Systems and Compnenets
Work stations and terminals Wiring, sensors, actuators, valves
Network devices (controllers, switches, etc.) User interfaces, software, patches
Responses:
The Department fo State intends to award an Indefinite Delivery Indefinite Quantity (IDIQ) award(s_ to
allow for task orders as needed.
• Making award to a small business(es) under this NAICS code will ensure a list of contractors are
familiar with DoS operations and programs, while supporting small business goals. The base IDIQ
contract will require a Top Secret Facility Clearance. This will limit competition to U.S.
offerors. However, offerors may include regional non-U.S. or local companies as part
of their solution.
A compilation of Questions and related Answers were posted on 5/28/2024 along with a amended solicitation and attachments.
Update #2 ·
This solicitation is being issued as a Request for Proposal (RFP). .”This solicitation incorporates provisions and clauses
in effect through Federal Acquisition Circular 2024-03. This acquisition is
being solicited as 100% set-aside for small business for 8(a) entities only. The NAICS code for
this acquisition is 561210 “Facilities Support Services”, and the small
business size standard, is $47.0 M.
The details of this requirement and how to respond is attached in the
solicitation document attached to this posting. Please take note of the
following:
All quotations submitted for this solicitation are due no later than
June 7, 2024 at 5:00 PM.
Questions must be submitted electronically via email to Berel B.
Dorfman, (dorfmanbb@state.gov) May 10, 2024 at 5:00 PM.
The Department of State’s overseas property portfolio is large and diverse not only in types of facilities but also with regards to ownership and operational responsibilities. Currently there are
170 Embassies, 125 Consulates and over 20,000 commercial and residential properties which are
operated in support of the Foreign Service mission abroad. Properly managed operation and
maintenance investments can extend the life of a facility well beyond a facility where the
operation and maintenance investments have been ignored or minimally maintained.
The Program Support Division (PS), in the Office of Facility Management (FAC), in the Construction,
Facility & Security Management Directorate (CFSM), at the Bureau of Overseas Buildings Operations
(OBO), at the United States Department of State (OBO/CFSM/FAC/PS) is the requesting office for
services under this contract. FAC/PS provides maintenance, repair, and replacement of Heating
Ventillation and AIr Conditiong (HVAC) and related building control systems (BAS) at DOS overseas
facilities. The intent of the requesting office is to establish one or possibly multipe awards to
vendor, that provides supplemental program services focused on achieving safe and reliable building
mechanical (HVAC) and corresponding control systems (BAS).
The selected firm(s) will provide facilities operational support services at OBO
facilities abroad. Services are expected to cover a range of technical
subjects and will be performed using a Task Order format. Task order assignments will range in
scope and complexity.
The types of BAS and HVAC systems that the Contractor can expect to repair, replace, and maintain
under this requirement, which may also include related minor construction and emergency response, include but are not
limited to the following:
1. Cooling Production Equipment and Systems
Cooling Production Equipment
Direct Expansion (DX) Systems / Variable Refrigerant Systems Chilled-Water Systems
Cooling Towers
Geo-Thermal Systems
2. Heating Production Equipment
Furnaces and Air Heaters Domestic Hot Water Boilers
Heat Recovery Systems District Heating
Solar Heating Heat Pumps
3. Air-Handling Equipment and Systems
Air-Handling Equipment Heat Transfer
Air Cleaning Air Mixing Fans
Duct Systems
4. Piping Equipment and Systems
Pumps
Heat Exchangers Glycol Systemsl
https://sam.gov/opp/358280b6b23d4ac6a2e3a61cec9e01c2/review
4/9
3/30/23, 2:49 PM SAM.gov
https://sam.gov/opp/358280b6b23d4ac6a2e3a61cec9e01c2/review
5/9
5. Building Automation Systems and Compnenets
Work stations and terminals Wiring, sensors, actuators, valves
Network devices (controllers, switches, etc.) User interfaces, software, patches
Responses:
The Department fo State intends to award an Indefinite Delivery Indefinite Quantity (IDIQ) award(s_ to
allow for task orders as needed.
• Making award to a small business(es) under this NAICS code will ensure a list of contractors are
familiar with DoS operations and programs, while supporting small business goals. The base IDIQ
contract will require a Top Secret Facility Clearance. This will limit competition to U.S.
offerors. However, offerors may include regional non-U.S. or local companies as part
of their solution.
A compilation of Questions and related Answers were posted on 5/28/2024 along with a amended solicitation and attachments.
Update #1 ·
This solicitation is being issued as a Request for Proposal (RFP). .”This solicitation incorporates provisions and clauses
in effect through Federal Acquisition Circular 2024-03. This acquisition is
being solicited as 100% set-aside for small business for 8(a) entities only. The NAICS code for
this acquisition is 561210 “Facilities Support Services”, and the small
business size standard, is $47.0 M.
The details of this requirement and how to respond is attached in the
solicitation document attached to this posting. Please take note of the
following:
All quotations submitted for this solicitation are due no later than
June 7, 2024 at 5:00 PM.
Questions must be submitted electronically via email to Berel B.
Dorfman, (dorfmanbb@state.gov) May 10, 2024 at 5:00 PM.
The Department of State’s overseas property portfolio is large and diverse not only in types of facilities but also with regards to ownership and operational responsibilities. Currently there are
170 Embassies, 125 Consulates and over 20,000 commercial and residential properties which are
operated in support of the Foreign Service mission abroad. Properly managed operation and
maintenance investments can extend the life of a facility well beyond a facility where the
operation and maintenance investments have been ignored or minimally maintained.
The Program Support Division (PS), in the Office of Facility Management (FAC), in the Construction,
Facility & Security Management Directorate (CFSM), at the Bureau of Overseas Buildings Operations
(OBO), at the United States Department of State (OBO/CFSM/FAC/PS) is the requesting office for
services under this contract. FAC/PS provides maintenance, repair, and replacement of Heating
Ventillation and AIr Conditiong (HVAC) and related building control systems (BAS) at DOS overseas
facilities. The intent of the requesting office is to establish one or possibly multipe awards to
vendor, that provides supplemental program services focused on achieving safe and reliable building
mechanical (HVAC) and corresponding control systems (BAS).
The selected firm(s) will provide facilities operational support services at OBO
facilities abroad. Services are expected to cover a range of technical
subjects and will be performed using a Task Order format. Task order assignments will range in
scope and complexity.
The types of BAS and HVAC systems that the Contractor can expect to repair, replace, and maintain
under this requirement, which may also include related minor construction and emergency response, include but are not
limited to the following:
1. Cooling Production Equipment and Systems
Cooling Production Equipment
Direct Expansion (DX) Systems / Variable Refrigerant Systems Chilled-Water Systems
Cooling Towers
Geo-Thermal Systems
2. Heating Production Equipment
Furnaces and Air Heaters Domestic Hot Water Boilers
Heat Recovery Systems District Heating
Solar Heating Heat Pumps
3. Air-Handling Equipment and Systems
Air-Handling Equipment Heat Transfer
Air Cleaning Air Mixing Fans
Duct Systems
4. Piping Equipment and Systems
Pumps
Heat Exchangers Glycol Systemsl
https://sam.gov/opp/358280b6b23d4ac6a2e3a61cec9e01c2/review
4/9
3/30/23, 2:49 PM SAM.gov
https://sam.gov/opp/358280b6b23d4ac6a2e3a61cec9e01c2/review
5/9
5. Building Automation Systems and Compnenets
Work stations and terminals Wiring, sensors, actuators, valves
Network devices (controllers, switches, etc.) User interfaces, software, patches
Responses:
The Department fo State intends to award an Indefinite Delivery Indefinite Quantity (IDIQ) award(s_ to
allow for task orders as needed.
• Making award to a small business(es) under this NAICS code will ensure a list of contractors are
familiar with DoS operations and programs, while supporting small business goals. The base IDIQ
contract will require a Top Secret Facility Clearance. This will limit competition to U.S.
offerors. However, offerors may include regional non-U.S. or local companies as part
of their solution.
Attachments
| File | Type | Posted |
|---|---|---|
| 19AQMM24R0094 BAS and HVAC Support Soliciation Amendment 4 07JUNE2024.pdf | ||
| 19AQMM24R0094 BAS and HVAC Support Soliciation Amendment 3 05JUNE2024.pdf | ||
| 19AQMM24R0094 BAS and HVAC Support Soliciation Amendment 2 03JUNE2024.pdf | ||
| QUESTIONS WORLDWIDE BAS HVAC - Answered.pdf | ||
| 19AQMM24R0094 Amendment 1 28MAY2024.pdf | ||
| J.1.6 RESUME TEMPLATE SF330.pdf | ||
| J.1.4 C-SCRM QUESTIONNAIRE.xlsx | XLSX spreadsheet | |
| J.1.2 PAST PERFORMANCE SURVEY.docx | DOCX document | |
| J.1.3 SAMPLE TASK ORDER PRICE PROPOSAL WORKSHEET.xlsx | XLSX spreadsheet | |
| 19AQMM24R0094 BAS and HVAC Support Soliciation.pdf | ||
| TABLE B.11.xlsx | XLSX spreadsheet | |
| J.1.1 DD 254, Contract Security Classification Specification.pdf |
Show all 12
Notice history
| Notice | Type | Posted |
|---|---|---|
| Worldwide BAS and HVAC Support Services IDIQ | Award Notice | |
| Worldwide BAS and HVAC Support Services IDIQ | Solicitation | |
| Worldwide HVAC and BAS Support Services | Pre-Solicitation |
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