Wheelchair Transportation Services Puget Sound VA Medical Center
Closed Pre-Solicitation Posted
- Solicitation number
- 36C26026Q0452
- Agency
-
Veterans Integrated Service Network 20
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 485991 Special Needs Transportation
- Place of performance
- Seattle, Washington 98108, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration, Veterans Integrated Service Network 20 (VA Puget Sound Healthcare System) is conducting market research to identify qualified contractors capable of providing 24/7 wheelchair transportation services for VA beneficiaries throughout the VISN 20 catchment area spanning Washington, Oregon, Idaho, and Alaska. Contractors must provide all necessary vehicles, personnel, management, supplies, equipment, and reporting to support wheelchair transportation operations serving approximately 155,000 veterans. Key requirements include responding to transportation requests within 30 minutes for locations within 20 miles and being en route within 30 minutes for locations beyond 20 miles, while maintaining a 90% compliance rate. Personnel must maintain valid driver's licenses, complete American Red Cross first aid training, pass Special Agreement Checks background investigations with annual renewal, and comply with TB testing requirements. Vehicles must meet all federal and state regulations with adequate wheelchair headroom, first aid kits, and regular maintenance documentation. This is a Sources Sought Notice only, and interested contractors must submit responses via email to Contract Specialist James Harris at james.harris13@va.gov by April 15, 2026 at 12:00 PST (noon Pacific Time). The Government will use responses for market research and acquisition strategy development and does not commit to issuing a future Request for Proposal or contract award.
This procurement carries no set-aside designation and no incumbent contractor information has been provided in the Pre-solicitation Notice. The Performance Work Statement identifies four pricing line items: standard wheelchair transport up to 300-pound capacity (estimated 36,000 one-way trips annually), wheelchair transport over 300-pound capacity (1,000 estimated trips), mileage charges outside the 25-mile base rate (281,410 estimated miles), and waiting time beyond the included 30-minute period (1,000 estimated 15-minute increments at $25 each). The contract period extends through December 31, 2027, with performance locations including the VA Medical Center in Seattle and multiple Community-Based Outpatient Clinics throughout Washington and adjacent states. Contractors must maintain comprehensive insurance coverage including workers' compensation, public liability, and medical liability coverage, and comply with HIPAA, OSHA bloodborne pathogens standards, COVID-19 protocols, and annual VHA training requirements. Invoices must be submitted electronically within 15 calendar days of service through the VetRide Vendor Portal or VA-approved software.
Notice text
This is a Sources Sought Notice ONLY. The U.S. Government is conducting Market Research only to determine the availability of qualified sources capable of providing Wheelchair Transportation Services for the VA Puget Sound Healthcare System. Potential Contractors are invited to provide a response via e-mail to Contract Specialist at james.harris13@va.gov by April 15th, 2026 @12:00 (PST). Responses will be used to determine the appropriate strategy for a potential acquisition. Please clearly identify any information your company considers sensitive or proprietary. This notice is issued solely for information and planning purposes - it does not constitute a Request for Proposal (RFP), or a promise to issue an RFP in the future. This notice does not commit the U.S. Government to contract for any supply or service. Further, the U.S. Government is not seeking quotes, or proposals at this time and will not accept unsolicited quotes in response to this Pre-solicitation Notice. The U.S. Government will not pay for any information or administrative costs incurred in response to this notice. Submittals will not be returned to the responder. Not responding to this Pre-solicitation Notice does not preclude participation in any future Request for Quotation (RFQ), if any is issued.
BACKGROUND: The contractor shall provide all vehicles, personnel, management, supplies, equipment, and necessary reporting for the provision of Wheelchair Transports. The contactor shall make these Wheelchair Transportation Services available to the VA as needed, 24 hours a day, seven days a week (24/7), including weekends and holidays. The purpose of this contract is to provide Wheelchair Transportation Services for VA beneficiaries within the VA Puget Sound Healthcare System catchment area, and counties outlined in the attached Performance Work Statement (PWS). NAICS: 485991, Wheelchair Transportation Service Interested potential Contractors please provide the following. 1) Company Name, address, point of contact, phone number, email address, and DUNS Please indicate business size: Small Disadvantage Business (SDB)____ 8(a)____ Historically Underutilized Business Zone (HUBZone)____ Service-Disabled Veteran-Owned Small Business (SDVOSB)____ Veteran-Owned Small Business (VOSB)_____ Economically Disadvantaged Women-Owned Small Business (EDWOSB)_____ Women-Owned Small Business concerns (WOSB)_____ Small Business_____ Large Business_____ Please state if you possess a Federal Supply Schedule (FSS)______. Please state if your FSS Schedule is under Group 66 III Cat 605-2A________ 2) Please submit a capability statement (maximum three pages) with enough information to demonstrate to the Department of Veterans Affairs that you have the resources, personnel, and experience to perform Wheelchair Transportation Services for the VA Puget Sound Health Care System.
Files
| File | Type | Posted |
|---|---|---|
| VISN 20 - PWS Wheelchair - 12-10-25.docx | DOCX document |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| Charleston VAMC wheelchair transportation service | Veterans Integrated Service Network 7 | Service-Disabled Veteran-Owned Small Business | |
| V225--Ground Ambulance Services -BLS, ALS and CCT Service | Veterans Integrated Service Network 22 | No set-aside | |
| Augusta 5 Year Wheelchair Service IDIQ | Veterans Integrated Service Network 7 | Service-Disabled Veteran-Owned Small Business | |
| V225--VA air ambulance broker with supporting ground transportation virtual industry day notice | Veterans Integrated Service Network 20 | No set-aside | |
| V999--Equipment Transportation Services | Veterans Integrated Service Network 22 | Service-Disabled Veteran-Owned Small Business |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity