Webcast & Wi-Fi Services

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
The solicitation number for this requirement is 9531BM18Q0047. This solicitation is issued as a Request for Quote (RFQ).

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-99.

This requirement is issued under full and open competition. The associated NAICS code is 519130, "Internet Publishing and Broadcasting and Web Search Portals". The small business size standard of this NAICS code is 1000 employees.

Background
The NTSB is an independent federal agency responsible for determining the probable cause of transportation accidents and for promoting transportation safety. As part of its investigation into accidents, the NTSB holds public hearings to record evidence presented by persons involved in the accidents and by parties to the investigation. Information about public hearings held in the past few years is available on the NTSB website at http://www.ntsb.gov/legal/hearing_calendar.html.

The NTSB also holds public Board Meetings to discuss and adopt major accident reports, special investigation reports, safety studies, and other related Board initiatives. Information about public meetings is available at http://www.ntsb.gov/news/events.html.
The NTSB also holds public forums and symposia to discuss and advance interest in certain safety issues. Information about these events is available on the NTSB website at http://www.ntsb.gov/events/symposia.htm.
The NTSB has a requirement to provide public access to live and archived webcasts of public hearings, Board Meetings, and other NTSB events as well as Wi-Fi services to be provided in the press room during these events. The number of Board meetings, public hearings, forums, and symposia will vary. The NTSB estimates that webcast and Wi-Fi services shall be needed approximately 35 days annually to perform the work described in Attachment 1 of this combined synopsis/solicitation.

Description of Requirement
The NTSB has a requirement for:

Line Item Number 0001: Quantity: 12 Months, Webcast and Wi-Fi Services. Period of Performance: BASE YEAR.

Line Item Number 0002: Quantity: 12 Months, Webcast and Wi-Fi Services. Period of Performance: OPTION YEAR 1.

Line Item Number 0003: Quantity 12 Months, Webcast and Wi-Fi Services. Period of Performance: OPTION YEAR 2.

Line Item Number 0004: Quantity 12 Months, Webcast and Wi-Fi Services. Period of Performance: OPTION YEAR 3.

Line Item Number 0005: Quantity 12 Months, Webcast and Wi-Fi Services. Period of Performance: OPTION YEAR 4.

Review Attachment 1 - 4 which are attached hereto and incorporated herein for a detailed description of the requirement.

Basis for Award
The Government may award one (1) Indefinite Delivery Indefinite Quantity (IDIQ) type contract with individually funded task orders using FFP rates to the responsible Contractor whose proposal that conforms to the RFQ, will be most advantageous to the Government, price and other price factors considered, such that it provides the best value to the Government. Best value is defined as the procurement process that results in the most advantageous acquisition decision for the Government that is performed through an integrated assessment and trade-off analysis between price and non-price factors. Review Attachment 1 for additional information.

All responsible sources may submit a capability statement, proposal, or quotation, which shall be considered by the NTSB.

Clauses and Provisions
Review Attachment 2 which is attached hereto and incorporated herein for additional information.
Submission of Proposals

Your quote shall be received no later than 5:00 p.m., EDT, on September 4, 2018. LATE PROPOSALS MAY NOT BE CONSIDERED in accordance with Federal Acquisition Regulation (FAR) provision 52.212-1.

Offers may be transmitted via email to:
Janice R. McCoy
Email: janice.mccoy@ntsb.gov

The maximum size of an email, including attachments, which the NTSB email server can accept is 15 megabytes (MB). Therefore, the Contractor may choose to send their proposal in separate emails, if the combined file size of any email received by the NTSB email server will exceed 15MB. Contractors are encouraged to remove excess graphics from their proposals to ensure proposals remain under the file size limit. It is the Contractor's responsibility to ensure that the designated point of contact has received your proposal at the email address of the contact specified above by the proposal due date.

Questions Regarding the Combined Synopsis/Solicitation
All questions regarding this combined synopsis/solicitation shall be directed to Janice R. McCoy via email at janice.mccoy@ntsb.gov . ALL QUESTIONS MUST BE RECEIVED BY 5:00 p.m. EST on August 28, 2018.

Janice R. McCoy
Contract Specialist
National Transportation Safety Board
Email: janice.mccoy@ntsb.gov

Electronic Dissemination of Combined Synopsis/Solicitation
Access to this combined synopsis/solicitation and amendments shall be posted on the Federal Business Opportunities website: www.fbo.gov . Amendments to the combined synopsis/solicitation shall be publicized in the same manner as the initial synopsis/solicitation. All Contractors are cautioned that it is your responsibility to frequently check back to the website to ensure that you have received all issued amendments.

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