Water Softener Maintenance- Tobyhanna Army Depot

The Department of the Army is seeking a contractor to provide water softener maintenance and replacement services at Tobyhanna Army Depot in Pennsylvania. The procurement encompasses the replacement of four water softener systems and monthly maintenance for fourteen existing water softener systems across multiple buildings at the installation. Interested vendors must submit a capabilities statement package not exceeding 10 pages electronically to the Contract Specialist by 12:00 p.m. EST on December 3, 2025, referencing synopsis number PAN 032133. The submission should demonstrate organizational capability to meet technical specifications, which include installing new Simplex Water Softening Systems with 60,000 grain capacity, 20" Big Blue Filter Housing, and 25 micron water filters, along with performing monthly maintenance tasks such as water hardness testing, regeneration timing adjustments, salt level monitoring, and filter replacements. The government will evaluate proposals based on the contractor's demonstrated technical capability and qualifications to perform the specified work. This pre-solicitation notice provides potential offerors with advance notice of the upcoming formal solicitation.

This procurement carries no set-aside designation and is open to all qualified contractors. The contract will be structured as a single award firm fixed price agreement with a one-year base period and two optional one-year extension periods. The applicable NAICS code is 221310 (Water Supply and Irrigation Systems) with a small business size standard of $41,000,000, and the government is evaluating the possibility of reserving the procurement for small businesses. No specific award value or budget range has been disclosed in this pre-solicitation notice. Contractors meeting the technical requirements and capable of servicing multiple water softening systems should prepare their capabilities statements in anticipation of the formal solicitation that will follow this pre-solicitation phase.