Sources Sought- Water Softener Maintenance.pdf

Version – February 2017

SOURCES SOUGHT DESCRIPTION FOR WATER SOFTENER MAINTENANCE-

TOBYHANNA ARMY DEPOT

INTRODUCTION

ACC-APG, Tobyhanna Division is issuing this source sought synopsis as a means of conducting market research to identify potential sources having an interest and the required systems, expertise, capabilities, and experience to support the replacement and monthly maintenance to water softener systems located at Tobyhanna Army Depot, Tobyhanna, PA 18466.

The result of this market research will contribute to determining the method of procurement if a requirement materializes. Based on the responses to this source sought notice/market research, this requirement may be set-aside for small businesses (in full or in part) or procured through full and open competition. The Government intends to issue a single award firm fixed price contract for this effort. All small business set-aside categories will be considered. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding submissions.

DISCLAIMER

THIS SOURCES SOUGHT IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS

NOT A REQUEST FOR PROPOSAL (RFP) TO BE SUBMITTED. IT DOES NOT

CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A

COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY FORM ARE NOT

OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A

CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO FUNDS ARE

AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS

ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY RESPONDENTS TO

THIS TECHNICAL DESCRIPTION IS STRICTLY VOLUNTARY.

BACKGROUND

Tobyhanna Army Depot (TYAD) requires services for maintenance to the water softener systems located at Tobyhanna Army Depot (TYAD), Tobyhanna, PA 18466. This requirement will include the replacement of four (4) water softeners in the base year as well as monthly maintenance to fourteen (14) water softener systems which provide treated water for process equipment. Period of performance will be one year with the Government having the option to extend the term of the contract for an additional two

(2) years.

TECHNICAL DESCRIPTION

The maintenance services shall be performed on-site at Tobyhanna Army Depot (TYAD), Tobyhanna PA 18466. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personnel services necessary to replace four water softening systems and provide monthly water softener services for all fourteen water softener systems which provide treated water for process equipment.

Location Type System Building 1C Bay 2 (Flow Water Jet)*

Twin Systems with 1 Brine Tank no Filter

Building 1C Bay 2 (OMax Water Jet)

Duplex Alternating Systems with 2 Brine Tanks no Filter

Building 1C Bay 4 (Wash Bay 1) Simplex System with 1 Brine Tank BB Filter Building 1C Bay 4 (Wash Bay 2) Simplex System with 1 Brine Tank BB Filter Building 1E (Wash Bay) Simplex System with 1 Brine Tank BB Filter Building 3 Bay 4 Simplex System with 1 Brine Tank no Filter Building 9 (Paint Booth A-D)* Twin System with 1 Brine Tank BB Filter Building 9 (Paint Booth A-D) Twin System with 1 Brine Tank BB Filter Building 10C (Wash Bay) Simplex System with 1 Brine Tank BB Filter Building 15 (Wash Bay) Simplex System with 1 Brine Tank BB Filter Building 30 (Wash Bay 1) Duplex Alternating Systems with 2 Brine Tanks BB

Filter Building 30 (Wash Bay 2) Duplex Alternating Systems with 2 Brine Tanks BB

Filter Building 30 (Paint Booth 224)* Duplex Alternating Systems with 2 Brine Tanks BB

Filter Building 30 (Paint Booth 230)* Duplex Alternating Systems with 2 Brine Tanks BB

Filter

*Systems needing replacement

Replacement:

The contractor will install four new water softeners and remove and dispose of all old equipment. Each location will have a Simplex Water Softening System or equivalent with a 20” Big Blue Filter Housing and 25 Micron Water Filter installed on the inlet to the softener (this will filter any sediment prior to softening). Contractor will install ball valves on both the inlet and outlet of filter housing as needed. Contractor will mount filter holding bracket to the wall location as needed. Contractor will install a sampling port at a convenient location after the softener output. New Simplex System will meet the following specifications.

- 60,000 Grain Capacity Minimum.

- 1.6 GPM minimum flow, 30 GPM peak flow.

- One (1) - 12” diameter by 52” typical vessel height with 2.5" threaded neck, non-coded fiberglass reinforced 150 psig pressure rated vessel.

- Internal piping consists of a PVC riser tube and lower basket assembly.

- One (1) - brass 1" multiport valve, without hard water bypass piston.

- One (1) - Brine tank.

- The resin layer consists of 2 cubic feet of C-211 Resin.

- Process steps are automated by a mechanical time clock housed in an enclosure.

- Pretreatment system is being operated as a system type 00, simplex configuration for single unit operation.

- Supply voltage: 120 VAC (transformer to 24 VAC supply).

Monthly Maintenance:

The contractor will provide monthly water softener services for 14 water softening systems. Services will include water hardness testing and any adjustments required to bring the hardness to a “< 3” hardness result. Contractor will ensure times are correct on the softener timer/control with a regeneration time of 0200. Regeneration should be based on water usage not nightly regeneration unless there is a need for nightly regeneration. Contractor will ensure the salt level in the brine tank is over half full. The preferred salt is the Sun Gen 40 Iron Fighter or equivalent. For systems identified as having a Big Blue (BB) water filter, contractor will replace the cartridge monthly with a 20” 25 Micron filter element. The contractor will provide a written report after each service visit that shows harness results, salt added, adjustment made, filters replaced, and any recommendations or problems discovered that couldn’t be corrected on the spot.

ELIGIBILITY

The applicable NAICS code for this requirement is 221310 with a Small Business Size Standard of $41,000,000. The Product Service Code (PSC) is J045.

SUBMISSION DETAILS

Interested businesses should submit a brief capabilities statement package (no more than ten pages, font no smaller than 10 point) demonstrating ability to provide the products/systems listed in this Technical Description. Documentation should be in bullet format. No phone or email solicitations with regards to the status of the RFP will be accepted prior to its release.

Your response to this Sources Sought, including any capabilities statement, shall be electronically submitted to the Contract Specialist, in either Microsoft Word or Portable Document Format (PDF), via email jessica.l.mchugh.civ@army.mil no later than 12:00 p.m. EST on 03 December 2025 and reference this synopsis number, PAN 032133, in the subject line of the e-mail and on all enclosed documents. Information and materials submitted in response to this request WILL NOT be returned. DO NOT SUBMIT mailto:jessica.l.mchugh.civ@army.mil

CLASSIFIED MATERIAL.

If your organization has the potential capacity to provide the required products/systems, please provide the following information:

1) Organization name, address, primary points of contact (POCs) and their email address(es), website address, telephone number(s), and the type of ownership of the organization.

2) Tailored capability statements addressing the requirements of this notice, with appropriate documentation supporting claims of organizational and staff capability.

All data received in response to this Sources Sought that is marked or designated as corporate or proprietary will be fully protected from any release outside the Government.

All data received in response to this Sources Sought that is marked or designated as corporate or proprietary will be fully protected from any release outside the Government.