Walk-in Seed Cooler Removal and Installation of New Unit - Big Flats Plant Materials Center - NY

The United States Department of Agriculture (USDA), specifically the Farm Production and Conservation agency, is seeking a contractor to remove and replace non-functioning seed cooler condensing and cooling units at the Big Flats Plant Materials Center in Corning, NY. The solicitation (12FPC325Q0019) requires the installation of a new high-efficiency condensing unit with low-global warming potential refrigerant, digital temperature display, and compliance with Department of Energy energy conservation standards. The contract will be awarded using a Lowest Price Technically Acceptable (LPTA) methodology, with evaluation criteria focusing on personnel qualifications, technical capability, compliance/capacity/management capability, and past experience. Potential bidders must be small businesses in the NAICS code 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with an average annual revenue of $19.0 million. Quote submissions are due by April 30, 2025, at 1:00 PM EST, to be sent via email to Mark Domingo, the Contract Specialist.

The solicitation is a 100% small business set-aside procurement using Simplified Acquisition Procedures. The project involves removing a 2005 Copeland condensing unit with R-22 refrigerant and installing a new unit to protect the center's seed germplasm collection, which is valued at tens of thousands of dollars. The walk-in cooler dimensions are 28'10" x 10'7.5" x 8'6", and the period of performance is two weeks following contract award. Contractors will be responsible for complete equipment removal, proper refrigerant disposal, new component installation, electrical and piping connections, system leak checking, and comprehensive startup procedures. Electronic invoicing will be processed through the U.S. Treasury's Invoice Payment Platform (IPP), and the contract will include standard federal contracting clauses related to labor standards, equal opportunity, and business ethics.