Walk-In Refrigerator

The Department of Veterans Affairs has issued a Special Notice for the procurement of a walk-in refrigerator at the VA Medical Center in Tulsa, Oklahoma. This solicitation (36C24W25Q0218) has undergone six amendments since its initial posting, with the most recent amendment providing a revised Statement of Work and extending the submission deadline to September 5, 2025, at 12:00 PM. The procurement is set aside exclusively for Service-Disabled Veteran-Owned Small Businesses and falls under NAICS code 333415 for air-conditioning and refrigeration equipment manufacturing. The project involves designing, procuring, and installing a panel-by-panel assembled walk-in medical laboratory refrigerator on the second floor of the new Tulsa VA Medical Center. The solicitation is being managed by the VA Regional Procurement Office West located in McClellan Park, California.

The primary objective is to provide a specialized walk-in medical laboratory refrigerator for room 2A308F with a footprint of 9 feet 3 inches by 9 feet 9 inches, operating at a temperature set point of 2 degrees Celsius. Key technical requirements include air-cooled cooling systems with 100% compressor redundancy, stainless steel surfaces, LED lighting, and integration with the Building Automation System for comprehensive temperature monitoring and alarm capabilities. The contractor must provide complete installation services including electrical, plumbing, and HVAC connections, with delivery required after November 10, 2025, and full completion by January 30, 2026. Only Service-Disabled Veteran-Owned Small Business Concerns are eligible to participate in this procurement opportunity. The project includes strict requirements for healthcare facility compliance, infection control measures, and adherence to OSHA safety standards, with factory-trained personnel required for installation and an OSHA 30 certified professional must be on-site at all times during work.