S06 36C24W25Q0218 Amendment Opportunties.pdf

Amendment to a Previous Combined Solicitation

*= Required Field Amendment to a Previous Combined Solicitation

SUBJECT* Walk-in Refrigerator |Tulsa 623

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 95652

SOLICITATION NUMBER* 36C24W25Q0218

RESPONSE DATE/TIME/ZONE 08-12-2025 12:00pm CENTRAL TIME, CHICAGO, USA

ARCHIVE 99 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SDVOSBC

PRODUCT SERVICE CODE* 6695

NAICS CODE* 333415

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Regional Procurement Office West (RPOW)

3237 Peacekeeper Way

Building 200 Suite 204

McClellan Park CA 95652

POINT OF CONTACT*

Contract Specialist

Robert M. Clark Jr robert.clark15@va.gov

254-538-0487

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs

Eastern Oklahoma VA Healthcare System

Tulsa VA Medical Center

440 S. Houston Ave

Tulsa OK

POSTAL CODE 74127

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL http://www.va.gov

URL DESCRIPTION Department of Veterans Affairs

AGENCY CONTACT’S EMAIL ADDRESS robert.clark15@va.gov

EMAIL DESCRIPTION

DESCRIPTION

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 4

623-25-3-2455-0193

None

36C24W

Department of Veterans Affairs

Regional Procurement Office West (RPOW)

3237 Peacekeeper Way

Building 200 Suite 204

36C24W

Department of Veterans Affairs

Regional Procurement Office West (RPOW)

3237 Peacekeeper Way

Building 200 Suite 204

To all Offerors/Bidders

36C24W25Q0218

X

X X

Not Applicable

X 1

The above referenced Solicitation, as indicated in Block 9A, to provide

Panel-by-Panel Walk-In Medical Laboratory Refrigerator to the Eastern

Oklahoma VA Healthcare System, Tulsa, OK is hereby amended as follows:

The purpose of this Amendment is to provide an update to the Solicitation. Refer to the attached

Notice of Amendment to Request for Quote.

Except as provided in all Amendments issued to date, all other provisions and language set forth in the original Solicitation Number 36C24W25Q0218, remain unchanged.

NOTICE FOR REQUEST FOR QUOTE AMENDMENT

SOLICITATION NUMBER: 36C24W05Q0218

AMENDMENT NUMBER: 0001

DATE: July 10, 2025

PROJECT NUMBER: N/A

PROJECT TITLE: Walk-in Refrigerator

LOCATION: VA Medical Center, Tulsa, OK, 74127

REASON FOR AMENDMENT: Answer Questions 1 – 13, Condensing Unit Type –

Missing Division

AMENDMENT: 0001

Question: 1 - Condensing Unit Type: I see both air-cooled and water-cooled listed in the RFQ and specifications.

VA Response: An air-cooled type condensing unit is required.

Question: 2 - Condensing Unit Location: Can you find out where the condensing units are located and I need to know the total horizontal and vertical feet of pipe too.

VA Response: The condensing unit will be mounted above the ceiling on top of the cooler. The precise location will have to be determined by the contractor base on access, and position of other MEP (mechanical, electrical, piping) in the space.

Question: 3 - Chamber temperature set point: Can you confirm if this is a 2-8C°

Cold Room.

VA Response: The set point will be 2 degrees Celsius.

Question: 4 - Temperature uniformity: Is this required for this type of “Lab Grade

Chamber”? I typically +/-2.0°C volumetric temperature uniformity in Pharma applications.

VA Response: Correct, volumetric temperature uniformity should be +/- 2 degrees Celsius.

Question: 5 - Relative Humidity and Uniformity: Neither of these are listed.

VA Response: I am unaware of any humidity uniformity requirement.

Question: 6 - 100% Mechanical Redundancy: Are they looking for an “A” and

“B” systems that are identical to each other for system switchover? Or are they looking for dual circuited evaporators with redundant condensing units?

VA Response: The exact solution is up to your discretion. The only requirement that we have is 100% redundancy for the compressor.

Question: 7 - Labor: Would this be a Prevailing Wage Job?

VA Response: Yes, local labor would apply because there are labor qualifications specified.

Question: 8 - Freight Elevator and Size: Is one available and can we get the size.

VA Response:

a. 69” W x 102” D x 102”H

b. Door opening 54” W x 96”H

Question: 9 - Building Drawings: Are these available?

VA Response: Drawings will be made available to all vendors that attend the site walk-through.

Question: 10 - Loading Dock: Is a loading dock available?

VA Response: The loading dock can be made available for scheduled loading and unloading. The delivery time and location can be worked out post award.

Question: 11 - Condensing Unit Voltage: Will this be 208/230V or 460V?

VA Response: 208v.

Question: 12 - Chamber Interior Finish: Would this be 304 stainless steel walls floors and ceilings?

VA Response: Stainless steel is the required surface for all visible surfaces, including floors, walls and ceilings.

Question: 13 - Missing Divisions:

VA Response: All VA Master Construction Specifications can be obtained here:

https://vatilms.va.gov/vatilms/reports/PG-18-1

Please give it a minute to load and click “VA Specs”.

THE DUE DATE FOR OFFERS REMAINS AUGUST 12, 2025 @ 12:00PM.

All other terms and conditions remain unchanged.

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