W912L725Q0528 278TH ACR lodging and meals hsad TN
Closed Solicitation Posted
- Solicitation number
- W912L725Q0528
- Agency
-
Tennessee National Guard
Army National Guard, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- PSC
- S203 Housekeeping- Food
- Place of performance
- Nashville, Tennessee 37204, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Army Tennessee Army National Guard is seeking a small business contractor to provide lodging and meals for the 278th Army Cavalry Regiment's Operational Support Squadron Mobilization Task Force from May 27-30, 2025. The Request for Quote (RFQ) targets hotels and meal services across four Tennessee locations: Knoxville, Lebanon, Columbia, and Ashland City. Key contract requirements include providing 12 single rooms and 230 double rooms at 2-star or higher hotels within 30 miles of specified armories, with hotels offering free parking and per-diem rates. Evaluation criteria will focus on technical capabilities, location suitability, rooming arrangements, and pricing competitiveness. Vendors must submit their completed Excel pricing template by May 16, 2025, at 1:00 pm CST, with a tax-exempt form to be provided upon award.
The procurement is a total small business set-aside under NAICS code 721110 with a $40 million size standard, targeting hotels and meal service providers. The contract will serve 912 total soldiers, with specific meal requirements including buffet-style dinners and full hot breakfasts, transitioning to a grab-and-go breakfast on the final day. Performance locations include armory addresses in Knoxville (3330 Sutherland Ave), Lebanon (1010 Leeville Pike), Columbia (844 N James M Campbell Blvd), and Ashland City (1935 Highway 12 S). Daily meal and lodging quantities vary by location, with most sites requiring 2-36 rooms per night and meals served at specific times. The solicitation indicates a single contract will be awarded to the most advantageous offeror meeting all technical and pricing requirements.
Notice text
REQUEST FOR QUOTE
W912L725Q0528
SEE ATTACHED DOCUMENTS
***278TH ACR OSS TF2 Mobilization Lodging and Meals, Knoxville, Lebanon, Columbia, and Ashland City, TN ****
URGENT – SMALL BUSINESS SET-ASIDE
LOCATION: KNOXVILLE, LEBANON, COLUMBIA, and ASHLAND CITY, TN (LODGING & MEALS)
***Hotels no more than 30 miles outside of each Armory
Tax Exempt form will be sent with award
IMPORT INFORMATION – PLEASE READ
This is a Request for Quote (RFQ) for the 278th ACR_OSS Mobilization Lodging and Meals in three (4) locations. The period of performance is 27-30 MAY 2025. A rooming list will provided. – PLEASE FILL IN THE EXCEL with the HOTEL pricing. Please fill in the Excel sheet for the HOTEL send it back to me by Friday, 16 MAY 2025 @ 1:00 pm CST.
This requirement is being advertised as Small Business set-aside; the North American Industry Classification System (NAICS) Code is 721110 with a size standard of $40M. The Federal Acquisition Circular (FAC) is 2025-3, effective 17 January 2025.
All responsible sources may submit an offer, which shall be considered by this Agency. The following clauses are applicable to this acquisition: FAR 52.212-1 Instructions to Offerors-Commercial Items, FAR 52-212-2 Evaluation Commercial Items, FAR 52-212-3, Online Reps and Certifications, FAR 52.212-4 Contract Terms and Conditions-Commercial Items, FAR 52.212-5 (DEV) Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items, FAR 52.225-1 and Buy America Act Supplies.
Please see attached Performance Work Statement (PWS) for all details
LODGING
Armory Address: 3330 SUTHERLAND AVE, KNOXVILLE, TN 37919
LOCATION: KNOXVILLE, TN
DATE: 27-30 MAY 2025
TOTAL ROOMS 72
POC:
Day
QUANTITY
27 MAY 2025 – Check-In DOUBLE ROOMS/2 SINGLE ROOMS
2/22
28 MAY 2025 DOUBLE ROOMS/2 SINGLE ROOMS
2/22
29 MAY 2025 DOUBLE ROOMS/2 SINGLE ROOMS
2/22
30 MAY 2025 DOUBLE ROOMS/2 SINGLE ROOMS
Check-Out
TOTAL ROOMS
6/66
Hotel Rooms:
66 DOUBLE ROOMS / 6 SINGLE ROOMS (18 per night)
LEBANON, TN
CHECK IN 27 MAY 2025
CHECK OUT 30 MAY 2025
TOTAL ROOMS 12
Armory Address: 1010 Leeville Pike, Lebanon, TN
LOCATION: LEBANON, TN
DATE: 27-30 MAY 2025
POC:
Day
QUANTITY
27 MAY 2025 – Check-In DOUBLE ROOMS
4
28 MAY 2025 DOUBLE ROOMS
4
29 MAY 2025 DOUBLE ROOMS
4
30 MAY 2025
Check-Out
TOTAL ROOMS
12
Hotel Rooms:
12 DOUBLE ROOMS (4 per night)
COLUMBIA, TN
CHECK IN 27 MAY 2025
CHECK OUT 30 MAY 2025
TOTAL ROOMS 114
Armory Address: 844 N JAMES M CAMPBELL BLVD, COLUMBIA, TN
LOCATION: COLUMBIA, TN
DATE: 27-30 MAY 2025
POC:
Day
QUANTITY
27 MAY 2025 – Check-In - 2 SINGLE/DOUBLE ROOMS
2/36
28 MAY 2025 - 2 SINGLE/DOUBLE ROOMS
2/36
29 MAY 2025 - 2 SINGLE/DOUBLE ROOMS
2/36
30 MAY 2025
Check-Out
TOTAL ROOMS
6/108
Hotel Rooms:114
6 SINGLE / 108 DOUBLE ROOMS (2/36 per night)
ASHLAND CITY, TN
CHECK IN 27 MAY 2025
CHECK OUT 30 MAY 2025
TOTAL ROOMS 51
Armory Address: 1935 HIGHWAY 12 S, ASHLAND CITY, TN
LOCATION: ASHLAND CITY, TN
DATE: 27-30 MAY 2025
POC:
Day
QUANTITY
27 MAY 2025 – Check-In - 2 SINGLE/DOUBLE ROOMS
2/15
28 MAY 2025 - 2 SINGLE/DOUBLE ROOMS
2/15
29 MAY 2025 - 2 SINGLE/DOUBLE ROOMS
2/15
30 MAY 2025
Check-Out
TOTAL ROOMS
6/45
Hotel Rooms:51
6 SINGLE / 45 DOUBLE ROOMS (2/15 per night)
Hotel Rooms: 12 Single Rooms and 230 Doubles TOTAL
- Request Military per diem
- Tax Exempt form will be provided
- Specify if hotel provides free Breakfast (Hot, full breakfast, not continental)
- Hotel will provide a room for Breakfast and Dinner for Soldiers to eat (if meals are catered)
- Request free parking
- Hotel Rooms must be inside, no hotels with outside rooms
- More than one hotel can be used. Please keep the hotels close as possible. Only one contract will be awarded.
- Hotels must be 2 Star or more.
The federal government request the per-diem rate. Please make sure the hotel rate is “INCLUSIVE” of all charges. (Third Party companies, the hotel room/meal rates must include ALL charges)
A rooming list will be provided. All room prices shall include any applicable taxes, except Sales tax and State taxes.
The Federal Govt is tax exempt. A Tax-Exempt form will be provided at time of award.
Tax Exempt form will be sent with award
MEALS
Number of Soldiers per location:
Grand Total Meals – 912
First day--- DINNER
In between---BREAKFAST and DINNER (No lunch)
Last day--- a grab and go BREAKFAST
Meals will be Buffet style
- Feeding Times: Breakfast 06:00 am Daily
Starting 28MAY2025 –30MAY2025 FULL BREAKFAST (Hot, full breakfast, not continental)
30MAY2025 –Grab and Go Breakfast
Dinner 6:00 pm Daily
Starting 27MAY2025 – 30MAY2025
- Delivery Meals will be delivered to the Hotel
Dinner 5:00 pm Daily
Starting 1MAY2025 – 3MAY2025
- Delivery Meals will be delivered to the Hotel
Please fill in the attached Hotel and Meal Roster with the final price. The federal government request the per-diem rate.
The names on the hotel roster will be the rooming list for the hotels. All room prices shall include any applicable taxes, except Sales tax and State taxes.
The Federal Govt is tax exempt. A Tax-Exempt form will be provided at time of award.
Files
| File | Type | Posted |
|---|---|---|
| PWS 278th HSAD Task Force 2 Lodging and Meals 27 MAY 202 (1).docx | DOCX document | |
| RFQ UPDATED Hotel Roster.xlsx | XLSX spreadsheet | |
| 278TH ACR OSS RFQ MEAL ROSTER.xlsx | XLSX spreadsheet | |
| SOLICITATION REQUEST FOR QUOTE 278TH ACR HSAD 27-31 MAY.docx | DOCX document |
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