W099--Sources Sought Bulk Oxygen Rental & Support Services
Open Pre-Solicitation Posted
- Solicitation number
- 36C25027Q0092
- Agency
-
Veterans Integrated Service Network 10
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- Place of performance
- Cincinnati Vamc Cincinnati, Ohio 45220, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs, Veterans Integrated Service Network 10, on behalf of the Cincinnati Veterans Administration Medical Center, is conducting market research through Sources Sought Notice 36C25027Q0092 for temporary bulk oxygen rental and support services, with responses due November 12, 2026, at 10:00 AM Eastern Time. No set-aside is used, and the notice seeks information only; firms should not submit proposals.
The requirement is a turnkey temporary bulk liquid oxygen supply that keeps oxygen service uninterrupted while VA repairs a pinhole leak in the hospital's piped oxygen system. Contractor scope includes furnishing a rental LOX tank with vaporizers and regulators sized for hospital demand; connecting the supply to the hospital pipeline via EOSC/auxiliary connection or source valve; executing a controlled shutdown and bleeding of affected lines; monitoring supply, pressure, and alarms throughout the outage; maintaining contingency oxygen cylinders; executing a controlled transition back to the primary bulk supply; and removing temporary equipment with documentation of as-left drawings, pressure logs, and certification reports if applicable. Work must comply with VHA Directive 7515(1) and NFPA 99, including Chapter 5 verification of pressure, purity, and flow stability.
Place of performance is Cincinnati VAMC, 3200 Vine Street, Cincinnati, Ohio 45220. The notice is coded NAICS 532490 and PSC W099, and firms may propose an alternative NAICS code. Responses go by email to Contracting Officer Ronald Heidemann at ronald.heidemann@va.gov and should include firm name, socio-economic status, whether the firm holds a contract vehicle the government can order against, alternative NAICS codes if applicable, and any questions.
Notice text
DESCRIPTION
The Cincinnati Veterans Administration Medical Center (VAMC) has a requirement to provide Temporary Bulk Oxygen Rental & Support Services for Medical Gas Line Repair.
The intention of this Sources Sought is to obtain information only. Please do not send a proposal.
Requested information:
To aid acquisition planning, we re seeking capable and interested firms for the information requested. If your firm meets the criteria please send the point of contract (ronald.heidemann@va.gov) the following, via email:
Firm s Name
Socio-Economic Status
Whether or not your company has a contract vehicle we can order against
If your company believes there is an alternative NAICS code please provide this
If your company has any questions please provide.
1. Contract Title. Temporary Bulk Oxygen Rental & Support Services for Medical Gas Line Repair
2. Background. Provide a turnkey temporary bulk oxygen supply and services (rental tank, transport, installation, line hookup, controlled shutdown/bleeding, monitoring, and removal) to maintain uninterrupted oxygen service while VA performs a pin hole leak repair in the hospital s piped oxygen system. Work shall comply with VHA Directive 7515(1) and NFPA 99 Health Care Facilities Code requirements for medical gas systems
3. Scope: The Contractor shall furnish all rental equipment, labor, materials, transport, and qualified personnel to:
Deliver and set a temporary bulk liquid oxygen (LOX) tank with vaporizers and regulators sized for hospital demand.
Connect the temporary supply to the hospital oxygen pipeline (via EOSC/auxiliary connection or source valve), including gauges, check valves, and isolation devices; verify pressure, purity, and flow stability per NFPA 99 Chapter 5.
Coordinate and execute a controlled shutdown and bleeding of affected lines, isolate zone valves, and validate alarm behavior with VA Clinical Engineering and Respiratory Therapy.
Monitor supply, pressure, and alarms throughout the outage; maintain contingency oxygen cylinders for clinical areas at risk.
Support VA repair team during line replacement/brazing and re-qualification (e.g., leak tests, purity checks, pressure verification), then transition back to the permanent bulk system and remove temporary equipment.
4. Specific Tasks :
Temporary LOX tank with vaporizers sized to meet peak hourly demand; provide pressure regulating, relief, and check devices; all oxygen service compatible, oil free.
Auxiliary/EOSC connection hardware, hoses, and valves compliant with facility EOSC design; include filtration as required. (NFPA 99 2024 emphasizes auxiliary connections for emergency preparedness.)
Alarm interface: ensure master and area alarms receive accurate signals during temporary supply (low pressure, source changeover).
Performance. Delivery requirements are met:
Following VA repair and verification, transition back to primary bulk supply; execute valve re opening sequence, purge procedures, re pressurization, and alarm validation; document test results.
Remove temporary equipment and restore site; submit as left drawings, pressure logs, and certification reports if applicable.
6. Place of Performance.
Cincinnati VAMC, 3200 Vine Steet, Cincinnati, Ohio 45220
7. Delivery:
Cincinnati VAMC
3200 Vine Street
Cincinnati Ohio 45220
Files
| File | Type | Posted |
|---|---|---|
| 36C25027Q0092.docx | DOCX document |
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