36C25027Q0092.docx
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- Solicitation number
- 36C25027Q0092
About this file
This is a Sources Sought Notice for temporary bulk oxygen rental and support services at the Cincinnati Veterans Administration Medical Center (VAMC). The Cincinnati VAMC requires a turnkey temporary bulk oxygen supply system to maintain uninterrupted oxygen service while the facility performs a pinhole leak repair on its piped oxygen system. The contractor must deliver and install a temporary bulk liquid oxygen (LOX) tank with appropriately sized vaporizers and regulators, connect the temporary supply to the hospital oxygen pipeline via EOSC/auxiliary connection or source valve with all necessary gauges, check valves, and isolation devices, and coordinate a controlled shutdown and bleeding of affected lines while working with VA Clinical Engineering and Respiratory Therapy. Additional contractor responsibilities include monitoring supply, pressure, and alarms throughout the outage; maintaining contingency oxygen cylinders; supporting the VA repair team during line replacement and re-qualification; executing a controlled transition back to the primary bulk supply system; and removing temporary equipment and restoring the site with documentation of as-left drawings, pressure logs, and certification reports if applicable. All work must comply with VHA Directive 7515(1) and NFPA 99 Health Care Facilities Code requirements.
The solicitation number is 36C25027Q0092 with a product service code of W099 and NAICS code 532490. Responses to this Sources Sought Notice are due by November 12, 2026, at 10:00 AM Eastern Time, and the government will archive responses 30 days after the response date. This is a pre-solicitation notice seeking information only, and interested firms should not submit proposals but instead provide their firm name, socio-economic status, information about existing contract vehicles, alternative NAICS codes if applicable, and any questions to the Contracting Officer, Ronald Heidemann, at ronald.heidemann@va.gov. The place of performance is Cincinnati VAMC, 3200 Vine Street, Cincinnati, Ohio 45220.
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Text version
Sources Sought Notice Sources Sought Notice
| SUBJECT* |
| Sources Sought Bulk Oxygen Rental & Support Services |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 45219-2356 |
| SOLICITATION NUMBER* |
| 36C25027Q0092 |
| RESPONSE DATE/TIME/ZONE |
| 11-12-2026 10:00 AM EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 30 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
SET-ASIDE
| PRODUCT SERVICE CODE* |
| W099 |
| NAICS CODE* |
| 532490 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office (NCO) 10 260 E University Avenue
Cincinnati OH 45219-2356
POINT OF CONTACT*
Contracting Officer Ronald Heidemann ronald.heidemann@va.gov
PLACE OF PERFORMANCE
| ADDRESS |
| Cincinnati VAMC |
3200 Vine Street
Cincinnati Ohio
| POSTAL CODE |
| 45220 |
| COUNTRY |
| United States |
ADDITIONAL INFORMATION
| AGENCY’S URL |
| https://www.VA.gov |
| URL DESCRIPTION |
| Department of Veterans Affairs |
| AGENCY CONTACT’S EMAIL ADDRESS |
| ronald.heidemann@va.gov |
| EMAIL DESCRIPTION |
| Contracting Officer |
DESCRIPTION
DESCRIPTION
The Cincinnati Veterans Administration Medical Center (VAMC) has a requirement to provide Temporary Bulk Oxygen Rental & Support Services for Medical Gas Line Repair.
The intention of this Sources Sought is to obtain information only. Please do not send a proposal.
Requested information:
To aid acquisition planning, we’re seeking capable and interested firms for the information requested. If your firm meets the criteria please send the point of contract (ronald.heidemann@va.gov) the following, via email:
· Firm’s Name
· Socio-Economic Status
· Whether or not your company has a contract vehicle we can order against
· If your company believes there is an alternative NAICS code…please provide this
· If your company has any questions…please provide.
1. Contract Title. Temporary Bulk Oxygen Rental & Support Services for Medical Gas Line Repair
2. Background. Provide a turnkey temporary bulk oxygen supply and services (rental tank, transport, installation, line hookup, controlled shutdown/bleeding, monitoring, and removal) to maintain uninterrupted oxygen service while VA performs a pin‑hole leak repair in the hospital’s piped oxygen system. Work shall comply with VHA Directive 7515(1) and NFPA 99 Health Care Facilities Code requirements for medical gas systems’
3. Scope: The Contractor shall furnish all rental equipment, labor, materials, transport, and qualified personnel to:
Deliver and set a temporary bulk liquid oxygen (LOX) tank with vaporizers and regulators sized for hospital demand.
Connect the temporary supply to the hospital oxygen pipeline (via EOSC/auxiliary connection or source valve), including gauges, check valves, and isolation devices; verify pressure, purity, and flow stability per NFPA 99 Chapter 5.
Coordinate and execute a controlled shutdown and bleeding of affected lines, isolate zone valves, and validate alarm behavior with VA Clinical Engineering and Respiratory Therapy.
Monitor supply, pressure, and alarms throughout the outage; maintain contingency oxygen cylinders for clinical areas at risk.
Support VA repair team during line replacement/brazing and re-qualification (e.g., leak tests, purity checks, pressure verification), then transition back to the permanent bulk system and remove temporary equipment.
4. Specific Tasks :
Temporary LOX tank with vaporizers sized to meet peak hourly demand; provide pressure regulating, relief, and check devices; all oxygen‑service compatible, oil‑free.
Auxiliary/EOSC connection hardware, hoses, and valves compliant with facility EOSC design; include filtration as required. (NFPA 99 2024 emphasizes auxiliary connections for emergency preparedness.)
Alarm interface: ensure master and area alarms receive accurate signals during temporary supply (low pressure, source changeover).
5. Performance. Delivery requirements are met:
Following VA repair and verification, transition back to primary bulk supply; execute valve re‑opening sequence, purge procedures, re‑pressurization, and alarm validation; document test results.
Remove temporary equipment and restore site; submit as‑left drawings, pressure logs, and certification reports if applicable.
6. Place of Performance.
Cincinnati VAMC, 3200 Vine Steet, Cincinnati, Ohio 45220
7. Delivery:
| Cincinnati VAMC |
| 3200 Vine Street |
| Cincinnati Ohio 45220 |
| *= Required Field |
| Sources Sought Notice |
Sources Sought Notice
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