W099--Coatesville Health Mat Cleaning Services
Closed Pre-Solicitation Posted
- Solicitation number
- 36C24426Q0117
- Agency
-
Veterans Integrated Service Network 4
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561790 Other Services to Buildings and Dwellings
- Place of performance
- Department of Veterans Affairs Coatesville Vamc Coatesville PA 19320, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Integrated Service Network 4, operating the Coatesville VAMC in Coatesville, Pennsylvania, is seeking sources for entrance mat rental and cleaning services. This Pre-Solicitation Notice (Sources Sought) is issued for market research purposes only and does not constitute a formal solicitation; no quotes will be accepted at this time. The contractor must provide weekly mat collection, cleaning, sanitization, and replacement services every Tuesday between 7:00 AM and 3:00 PM, excluding federal holidays, with services performed in compliance with OSHA standards and federal regulations. Contractors must maintain appropriate liability insurance and ensure mats meet specific technical specifications including static control capabilities per IBM test requirements, non-woven backing of 3.8oz/square yard, nitrile rubber backing, and FF2-70 flammability compliance. Interested parties must submit responses by November 26, 2025, at 10:00 AM Eastern Time, providing company information including SAM registration, UEI number, point of contact details, and a capability statement demonstrating ability to meet the requirements. The Government will not accept questions at this time but will consider clarifications or comments regarding the draft Statement of Work included with responses.
This opportunity carries no set-aside designation, though Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and Veteran-Owned Small Businesses (VOSB) are preferred; all capable contractors are welcome to respond. The Coatesville VAMC requires a total of 98 mats in various sizes ranging from 3'x4' to 6'x15' in charcoal heather color, positioned across 70 distinct locations throughout 15 different buildings on the medical center campus. No specific contract value or budget range has been disclosed in this Pre-Solicitation Notice, as the Government is conducting market research to inform its acquisition strategy and determine potential socio-economic set-asides for the future formal solicitation. Interested parties should note that responding to this Sources Sought notice does not constitute company registration as a source, and all respondents must be registered in the System for Award Management (SAM) to be eligible for future contract awards. SDVOSB and VOSB firms must provide proof of VetCert certification by the Small Business Administration, and contractors with existing GSA Federal Supply Schedule contracts within scope should identify their contract numbers.
Notice text
The Department of Veterans Affairs, Coatesville VAMC located at1400 Blackhorse Hill Rd, Coatesville, PA 19320, has a requirement for Entrance Mat Rental and Cleaning. Potential Sources shall respond with their ability to provide these services as outlined in the draft SOW.
The purpose of this Sources Sought is to seek capable and responsible sources interested in providing this
service. This is not a solicitation but rather a Request for Information (RFI/Sources Sought) in which the
data collected will be used for market research purposes only. Quotes are not requested and will not be
accepted at the time of this notice.
Responding as an interested party does not constitute your company as a source. The respondents must
provide the Company s capability to meet this requirement and any pertinent information which
demonstrates the company s ability to meet the above requirements.
Responses will assist the Government with developing its acquisition strategy to include socio-economic
set-asides.
The Government will not accept questions at this time, however, if ambiguities are identified or
clarification is needed to the draft SOW, please include those comments with your response.
While SDVOSB/VOSB contractors are preferred, all capable contractors are welcome to respond to this
Sources Sought notice.
All SDVOSB and VOSB firms that respond must include proof of VetCert certification by the SBA
(Veteran Small Business Certification (sba.gov).
For GSA Federal Supply Schedule contracts that are within scope of this effort, please identify the
contract number.
All interested parties must be registered with System for Award Management (SAM) at
https://www.sam.gov in order to be eligible for award of Government contracts and provide the
following:
1. Company name
2. SAM UEI number
3. Company s address,
4. Point of Contact information (i.e. title, phone number and email address)
5. Company s capability to meet this requirement and any pertinent information which demonstrates the company s ability to meet the above requirements.
The North American Industry Classification System (NAICS) code being considered for this procurement is 561790 Other Services to Buildings and Dwellings and the Product Service Code (PSC) is W099 Lease or Rental of Equipment Miscellaneous. The Small Business Size Standard is $9 Million. Responses to this notice should include the following:
All responses shall be submitted in writing via email no later than 10:00am (ET) November 26, 2025, to Lakeisiha.Davenport@va.gov.
Facsimile or telephonic responses will not be accepted.
Files
| File | Type | Posted |
|---|---|---|
| 2025 Health Mat Cleaning Services-SOW.pdf | ||
| 36C24426Q0117_1.docx | DOCX document |
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| 9905--Interior Directional Signage Philadelphia VAMC | Veterans Integrated Service Network 4 | No set-aside |
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