W075--Metered Mail Machine Lease Base plus Four option Years

Effective Date: 03/15/2023

Revision: 01

Description

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-04 (effective 04/22/2024).

This solicitation is set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB).

The associated North American Industrial Classification System (NAICS) code for this procurement is 532420 - Office Machinery and Equipment Rental and Leasing, with a small business size standard of $40.0M. The FSC/PSC is W075 Lease or Rental of Equipment. Rental and Leasing.

The Department of Veterans Affairs, Network Contracting Office 12 (NCO 12), VISN 12, 115 South 84th St., Milwaukee, WI. 53214, is seeking to lease Mailroom Systems for the VA Illiana Health Care System, main Danville, IL campus and CBOCs.

All interested companies shall provide quotations for the following:

Supplies/Services

Line Item

Description

Quantity

Unit of Measure

Unit Price

Total Price

0001

S.M.A.R.T. MailCenter Management Solution - Danville

12

MO

0002

IX3 VA Illiana Health Care Systems Springfield

12

MO

0003

IX3 VA Illiana Health Care Systems Mattoon

12

MO

0004

IX3 VA Illiana Health Care Systems Decatur

12

MO

0005

IX3 VA Illiana Health Care Systems Bloomington

12

MO

0006

IX 7 Illiana Health Care Systems Peoria

12

MO

Requirement

The VA Illiana Health Care System, Danville, IL., Veterans Integrated Services Network (VISN) 12, is seeking sources for Metered Mail Lease Base + 4 Option Years, POP: 5/1/2025 4/30/2030.

Requirements for 1 Mail System for Danville Main Campus:

. Mixed Mail Feeder Base

. 10lb Weigh Platform for Mailing Module.

. 70lb Mettler Toledo Weigh Platform w/Display for Shipping Module,

. Dynamic Scale,

. Ink Cartridge, Power Line Conditioner,

. All-in-One PC and Zebra Thermal Label Printer.

. S.M.A.R.T. MailCenter Software - 5 Mailroom User Licenses

250 Desktop Request to Send/Print Licenses.

. Conveyor Stacker

. Multi-Carrier Shipping, Accounting, Reporting and Tracking capabilities.

. USPS Meter with Automatic Rate Updates

. SMART Remote Configuration Training

. Must have Installation and Training and Service included.

Requirements for 1 Mail System for Peoria CBOC:

. Mixed Mail Feeder Base

. 10lb Weigh Platform for Mailing Module

. Dynamic Scale

. Drop Tray

. USPS Meter with Automatic Rate Updates

. Must have Installation and Training and Service included.

Requirements for 4 Mail System for CBOCs Springfield, Mattoon, Decatur, Bloomington:

. Hand Feed

. 5lb Weigh Platform for Mailing Module

. Drop Tray

. USPS Meter with Automatic Rate Updates

. Sealer

. Must have Installation and Training and Service included.

The contract period of performance is Base plus four (4) Option Years:

Base Year: 05/01/2025 - 04/30/2026

Option Year 1: 05/01/2026 - 04/30/2027

Option Year 2: 05/01/2027 - 04/30/2028

Option Year 3: 05/01/2028 - 04/30/2029

Option Year 4: 05/01/2029 - 04/30/2030

Place of Performance/Place of Delivery:

VA Illiana Health Care Systems Springfield VA Clinic

1900 E Main St. Bldg. 19 5850 South 6th Street, Suite A

Danville, IL 61832-5198 Springfield, IL 62703-5162

Matoon VA Clinic Decatur VA Clinic

501 Lakeland Blvd. Suite D 792 N. Sunnyside Road

Matoon, IL 61938-5283 Decatur, IL 62522-1156

Bloomington VA Clinic Peoria Vet Center

207 Hamilton Road 5015 American Prairie Drive

Bloomington, IL 61704-7527 Peoria, IL 61615

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services (SEP 2023)

FAR 52.204-7, System for Award Management (NOV 2024)

FAR 52.204-16, Commercial and Government Entity Code Reporting (AUG 2020)

FAR 52.214-21, Descriptive Literature (APR 2002)

FAR 52.217-4, Evaluation of Options Exercised at Time of Contract Award (JUNE 1988)

FAR 52.217-5, Evaluation of Options (JUL 1990)

FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services. If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services (NOV 2023)

Addendum to FAR 52.212-4

FAR 52.204-13, System for Award Management Maintenance (OCT 2018)

FAR 52.204-18, Commercial and Government Entity Code Maintenance (AUG 2020)

FAR 52.217-8, Option to Extend Services (NOV 1999)

FAR 52.217-9, Option to Extend the Term of the Contract (MAR 2000)

VAAR 852.203-70, Commercial Advertising (MAY 2018)

VAAR 852.211-70, Equipment Operation and Maintenance Manuals (NOV 2018)

VAAR 852.211-72, Technical Industry Standards (NOV 2018)

VAAR 852.212-71, Gray Market and Counterfeit Items (FEB 2023)

VAAR 852.219-73, VA Notice to Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses (JAN 2023)

VAAR 852.219-76, VA Notice of Limitations on Subcontracting Certificate of Compliance for Supplies and Products (JAN 2023)

VAAR 852.232-72, Electronic Submission of Payment Requests (NOV 2018)

VAAR 852.239-76, Information and Communication Technology Accessibility (FEB 2023)

VAAR 852.242-71, Administrative Contracting Officer (OCT 2020)

VAAR 852.246-71, Rejected Goods (OCT 2018)

VAAR 852.247-71, Delivery Location (OCT 2018)

VAAR 852.247-73, Packing for Domestic Shipment (OCT 2018)

The following subparagraphs of FAR 52.212-5 are applicable:

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Products and Commercial Services (MAY 2024)

Refer to attached FAR 52.212-5 for subparagraphs the contractor shall comply with the following clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services.

All quoters shall submit the following:

Quotation in accordance with addendum to FAR 52.212-1, Instructions to Offerors, Attachment 1: Tailored FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services

Authorization letter or other documents from the OEM verifying offeror is an authorized dealer, distributor, or reseller.

Completed Buy American Certificate found at FAR 52.225-2, Buy American Certificate.

Statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

All quotes shall be sent to the Contracting Officer, Erica Grimslid at Erica.Grimslid@va.gov.

The Contracting Officer will evaluate products based on information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. Award will be based upon lowest priced technically acceptable quote in accordance with the Simplified Acquisition Procedures of FAR 13. The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions.

Options will be evaluated at time of award.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 5:00pm on March 12, 2025. Responses should be sent to the Contracting Officer, Erica Grimslid at Erica.Grimslid@va.gov. Hand delivered responses will not be accepted. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact

Erica Grimslid

Contracting Officer

Network Contracting Office 12

Erica.Grimslid@va.gov