W075--Mail Meter Lease for Louisville VA Medical Center 603-25-3-4072-0017 Base plus 2 Option Years

The Department of Veterans Affairs (VA) Veterans Health Administration, specifically the Veterans Integrated Service Network 9, is seeking to lease a comprehensive digital mail metering system for the Louisville VA Medical Center. The solicitation (36C24925Q0106) requires a vendor to provide a mail processing solution that can handle at least 140 letters per minute, process mail up to 3/4-inch thick, and include a 35lb dynamic weight scale with multi-carrier capabilities. The procurement includes a base year contract from 04/01/2025 to 03/30/2026 with two optional one-year extension periods, and requires a FedRAMP-approved cloud-based software solution with remote postage replenishment and electronic return receipt processing. Evaluation will be conducted using simplified acquisition procedures under FAR Part 13, with technical capability and price as the primary assessment factors. Critical deadlines include questions due by February 25, 2025 at 11:00 AM CST, and quotes required to be submitted by March 19, 2025 at 11:00 AM CST.

The solicitation is an unrestricted procurement using NAICS code 333310 with a size standard of 1,000 employees, meaning small businesses are eligible to compete. The Louisville VA Medical Center processes approximately 435,790 pieces of outgoing mail annually, indicating the potential volume for the selected contractor. The contract will be performed at the Robley Rex VA Medical Center located in Louisville, Kentucky, with a total potential contract duration of three years (base year plus two option years). While no incumbent contractor is explicitly named, the solicitation includes detailed salient characteristics for required equipment like a mail and shipping system, folder inserter, and web tracking system. The procurement requires the contractor to provide comprehensive services including equipment lease, maintenance support with 24-hour response time, initial 30-day supply of consumables, and mandatory staff training for the VA Medical Center's personnel.