Salient Characteristics for Mail Meter Leasing .pdf

Brand Name or Equal Worksheet (“Salient Characteristics”)

Item:

1) Essential/significant physical, functional, or performance characteristics.

Salient characteristics are those characteristics that make an item equal to the brand name item we specify. Specifically, salient characteristics are those characteristics of the brand name item that the VA needs.

Salient Characteristics

Mail & Shipping System

One (1) high-volume mailing system capable of handling the current mail and projected mail volume requirements for the Robley Rex VAMC with:

• Equipment must be from USPS-approved manufacturer via authorized distribution channels (https://www.usps.com/business/postage-options.htm#)

• Process speeds of up to 300 letters per minute auto feed letters of same size and weight

• Process speeds of up to 140 letters per minute auto feeder letters of mixed various sizes and weights

• Ink Cartridge capable of yielding up to 100,000 impressions

• 5.7” full-color & intuitive touch screen

• Full USB keyboard

• Non-contact spray envelope sealer

• Envelope feeding/sealing thickness of up to 0.8” o Open and closed flap feeding and sealing

• Automatic Mixed Mail Feeder capable of handling mail stacks up to 7.5” high

• Mixed Mail Feeder that processes nested and non-nested envelopes

• Print modes of normal, omit day, omit date, and received mail stamp

• Integrated scale capable of weighing up to 70 lbs.

• Ability to weigh and appropriately rate mail automatically while processing

• Differential Weighing

• High speed connection – LAN or Wi-Fi

• Postage payment options – Reserve advanced payment account, NeoFunds or equivalent service, or

ACH

• Provides postage usage reports

• Ability to access postage usage reports online

• Remote label dispenser for printing of postage tapes for thick packages

• Power Conveyor/stacker

Brand Name or Equal Worksheet (“Salient Characteristics”)

Folder Inserter One (1) Folder/Inserter:

• Feed, fold and insert up to 8 pages into #10 and 10 Single Fold into 6 x 9.5

• Ability to feed, fold and insert at a speed of up to 3,800 pieces per hour

• User friendly software with intuitive job set ups

• Total of 3 feeders available for large jobs

• Monthly volume of up to 40,000 per month

• 50 programmable jobs

• Standard sheet feeder that holds up to 325 sheets

• Envelope feeder that holds 325 w/on-the-fly loading

• Thick Insert ability up to 6 mm w/standard high capacity versatile feeder

• Fold types of Tri (C/Z), Single, Double parallel, and No fold

• Ability to process “Bottom Address” applications

• CIS scanner

• Multi-Code Reading License

• WiFi/LAN enabled, Remote assistance

• Accumulate and fold technology

• Electromechanical Double Document Detection

• Envelope Sealing

• Linked cascading sheet feeders

• Batch counter

• Power Conveyor/stacker that holds up to 500 envelope

Web Tracking System One (1) Mailing and Shipping Software capable of handling the current mail/package and projected mail/package volume requirements within the Pharmacy with:

• 70lb. (or higher) rated Tabletop integrated scale

• Windows PC w/ 21.5” Touch Screen Monitor – 64 bit

• Access to postage account.

• Equipment must be from USPS-approved manufacturer via authorized distribution channels (https://www.usps.com/business/postage-options.htm#)

• Postal Management enhanced mailing and shipping base software

• Ability to validate address prior to package label generation

• Small thermal label printer

• Minimum 21.5” Touch Screen Monitor

• Power requirements 110-120V, 60Hz, 5A

• The Contractor shall convert the existing mail and shipping database to an upgraded database.