W041--Temporary Chiller Rental

The Department of Veterans Affairs, Network Contracting Office 6, issued this Special Notice on April 23, 2026, announcing a sole source procurement for temporary chiller rental services. The VA intends to negotiate a contract with Sunbelt Rentals to provide an urgent temporary chiller unit for the Asheville VA Medical Center in Asheville, North Carolina. The procurement is justified under Federal Acquisition Regulation (FAR) 12.102, which permits restricting competition under specific circumstances. The contract will have a five-month period of performance and carries an estimated value of $19 million. While this is not a competitive solicitation, the VA has opened a limited window for other qualified businesses to submit written notice of their capability to fulfill the requirement.

Interested contractors must submit written responses with supporting evidence demonstrating their ability to meet the chiller rental requirements by 10:00 a.m. Eastern Time on April 27, 2026, via email to Emily.Donahue@va.gov. The VA will consider all timely submissions but retains sole discretion to determine whether to compete the acquisition based on the responses received. Eligible participants should possess relevant past experience and expertise in temporary chiller rental services and be prepared to provide detailed documentation of their capabilities. No solicitation documents are currently available, and telephone inquiries will not be accepted; all communications must be submitted in writing. This opportunity is classified under NAICS Code 238220 (Plumbing, Heating, and Air-Conditioning Contractors) and PSC Code W041 (Lease or Rental of Equipment for Refrigeration, Air Conditioning, and Air Circulating Equipment).