VR Training System

The Department of the Air Force Air Education and Training Command through the 502 CONS/JBKAE contracting office at Joint Base San Antonio Lackland is procuring three Operator XR/VR Training Systems to enhance realistic and immersive training scenarios for international military students at the Inter-American Air Forces Academy (IAAFA). The requirement includes hardware such as wireless VR headsets, simulated tactical weapons, computers, and associated equipment, along with software capable of creating customizable crisis response scenarios in both Spanish and English languages. The contract also encompasses a one-year support service agreement, an optional one-year support extension, and on-site training services. The solicitation follows a "brand name or equal" approach, specifically referencing the Operator OP-2 VR Training System, and requires vendors to provide turnkey solutions with manufacturer warranties and compliance with federal cybersecurity regulations. The government will evaluate only the three lowest technically acceptable quotes, with vendors required to submit specification sheets and pictures alongside their proposals, and all questions must be submitted by August 6, 2025, with quotes due by August 18, 2025 at 10:00 AM CST.

This opportunity is designated as a 100% Small Business set-aside under NAICS code 541519 (Other Computer Related Services) with a size standard of $34 million, and the government conducted market research that identified three capable vendors through Request for Information responses. The contract will be awarded as a firm-fixed price arrangement, with delivery requested by August 27, 2025, though this timeline may be negotiable based on vendor capabilities. The systems must support six trainees simultaneously across two fully functional training platforms and will be delivered to the 837th Training Squadron at JBSA Lackland, Texas. Performance will occur at the Inter-American Air Forces Academy facility, with work hours typically limited to 0600-1500 local time, Monday through Friday. Contractors must be registered in the System for Award Management (SAM) and possess electronic invoicing capabilities through Wide Area Workflow (WAWF), with funds not currently available and the government reserving the right to cancel the solicitation.