Solitication - FA301625Q0182 Amendment 001.pdf

502 CONS/JBKAE FA301625Q0150

JBSA Lackland, TX 78236 VR Training System

VR Training System

(The quote shall be effective 90 days after submission)

Request for Quote:

FA301625Q0182

This is a combined synopsis/solicitation for a commodity prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a separate Request for Proposal (RFP) will not be issued. The solicitation number is FA301625Q0182 and is issued as a Request for Quote (RFQ). This combined synopsis/solicitation incorporates provisions and clauses are those in effect through Federal Acquisition Circular 2025-04 and DFARS change notice 01/17/2025. This purchase is being solicited as 100% Small Business set-aside.

This NAICS code is 541519 and the size standard is $34M. This requirement is for VR Training System as stated below.

VR Training System

NAICS 541519

(Quotes shall be effective for 90 days)

Please respond to this RFQ by emailing your response to: A1C De’Shawn Smith (Primary Contact) at deshawn.smith.4@us.af.mil and SSgt Carlos Castillo (secondary contact) at carlos.castillo11@us.af.mil no later than 10:00AM CST, 13 Aug 2025 – Wednesday 18 Aug 2025 - Monday (or sooner if possible) in order to be considered timely. All questions will be due by 10:00 AM CST 06 Aug 2025 – Wednesday. Any quote, modification, revision, or withdrawal of a quote received after the exact time specified in this solicitation shall be determined as late and will not be considered unless received before award is made, the Contracting Officer determines that accepting the late quote would not unduly delay the acquisition, and it was the only quote received. The contractor must submit a specification sheet and picture with their quote.

**Only the three lowest quotes deemed technically acceptable will be considered for evaluation for award** (Please provide a quote for the line items listed below. Failure to quote on all CLINs will render the quote unacceptable and ineligible for award consideration in the absence of discussions.)

Please provide the information below:

Payment Terms: Delivery Date:

Company Name: Required Cage Code Number:

POC: Telephone #

E-Mail Address: Tax ID#

Warranty Information:

Do you have the ability to invoice electronically (invoicing through WAWF)?

(secondary ntact) 18 Aug 2025 - Monday

502 CONS/JBKAE FA301625Q0150

JBSA Lackland, TX 78236 VR Training System

Special Notes and Instructions:

1. This is a notice that this order is a 100% Small Business Set-aside. Only quotes submitted by 100% Small Business Set-aside’s holding NAICS Code 541519 and the size standard of $34 Million will be accepted by the Government.

2. Basis for Award. 502 CONS/JBKAE will issue a purchase order to the vendor who is determined to offer the best value to the Government. Failure to acknowledge Amendments will result in your quote not being considered for award. Contract type shall be Firm Fixed Price (FFP).

3. Best Value Determination. The Offeror who is deemed responsible and responsive with the Lowest Priced, Technically Acceptable (LPTA) quote will be determined to represent the best value. Technical acceptability will be determined by an evaluation of the quoted requirements that meet the technical criteria that is contained in the solicited item description. Quotes initially will be ranked from lowest to highest based on total cost. The Government will then evaluate the three lowest priced quotes for Technical Acceptability. However, the Government reserves the right to evaluate additional quotes for technical acceptability if deemed to be in the best interest of the Government. If additional quotes are evaluated for technical acceptability, they will be evaluated in the order of total cost. Award will be made to the responsible vendor whose quote is the lowest evaluated price among technically acceptable quotes.

4. Interchanges. The government intends to award a purchase order without interchanges with respective vendors/quoters. The government, however, reserves the right to conduct interchanges if deemed in its best interest. Under appropriate circumstances, interchanges can be an effective method to improve the Government's evaluation of Offerors' quoted approaches and may reduce acquisition cycle time.

Interchanges may be written, email, phone call, etc., or any method which would accurately capture the contemporaneous sharing of information between the Government and the Offerors. Interchanges may also be oral conversations between the Government and the Offerors.

5. Mandatory Registrations. To be eligible for award, registration with the System for Award Management (SAM) must be current (legacy for On-line Registration and Certifications Application (ORCA) and Central Contractor Registration (CCR) registrations). To register or update former CCR and Reps & Certs that are not current go to https://www.sam.gov/portal/public/SAM/ and provide mandatory information.

6. Brand Name Or Equal. Details of this requirement must be met IAW Attachment 1: VR Training System SOW

7. Notice to Offeror. Awaiting funds. Funds are not presently available for this requirement. No award will be made until funds are available to make payments under a contract. The government reserves the right to cancel this Request for quotes (RFQ), either before or after suspense date. In the event the Government cancels this RFQ, the Government has no obligation to reimburse an offeror for any costs.

The contractor shall not request, nor will the Government make, payment for any preliminary measurement, quotes, bids, site visit, time or proposal cost incurred.

8. Delivery/Assembly. All delivery will be performed IAW Inspection and Acceptance section of solicitation.

9. Site Visit: There will be no site visit for this requirement.