VIPR I-BPA for Potable & Gray Water Truck/Handwashing Station (Trailer Mounted) for East ESB Zone - Regions 1, 2 and 4

Maintenance Cycle 21-03 updates the requirements in the Potable and Gray Water solicitation template to remove automatic disqualifications for any gray water truck previously used as a black water truck. The language in section D.2.1.2.2 has been updated to reflect this change per CR0370.(boj)

This Amendment (0004) is being issued for the following:

*To extend the closing date of this Solicitation. All Price and Technical Quotes shall be received on or before but no later than April 9th, 2021 at 17:00.

*To replace D.2.1.2.2(c) -- Gray Water with the following specification language:

D.2.1.2.2 -- Gray Water.

(a) SERVICE TRUCKS FOR PUMPING BLACK WATER MAY NOT BE USED FOR SERVICING AND PUMPING GRAY WATER FROM WASH STATIONS UNITS, BLADDER BAGS, OR OTHER HOLDING TANKS. SERVICE TRUCKS THAT HAVE BEEN USED AS BLACK WATER SERVICE TRUCKS MAY BE USED UNDER THIS AGREEMENT IF THE VEHICLE TANKS HAVE BEEN CLEANSED AND SANITIZED AS DOCUMENTED BY THE VENDOR PRIOR TO PERFORMING GRAY WATER SERVICES. DOCUMENTATION OF THE SANITIZING PROCEDURES AND CLEANSING LOGS MUST BE IN THE VEHICLE AT ALL TIMES. GRAY WATER TRUCKS FOR INCIDENT SUPPORT ARE USED IN AREAS WITH HEAVY PERSONNEL TRAFFIC. THEREFORE, THE TANKS MUST BE SANITARY, WITH THE EXTERIOR AND INTERIOR CLEAN AND FREE FROM SPILLAGE, AS WELL AS ODOR FREE. Hoses and fittings and attachments that may have been used for black water disposal shall not be used for gray water disposal. Service trucks must have dedicated hoses for gray water disposal.

This Amendment is to include the following language in "E.2 INSTRUCTIONS FOR SUBMITTING TECHNICAL QUOTES" of this Solicitation:

Technical Quote Submittal Requirements:

FACTOR 1: Demonstrate Resource Operational Acceptability per D.2 -- EQUIPMENT REQUIREMENTS

ALL RESOURCES SHALL SUBMIT THE FOLLOWING INFORMATION

1. One (1) picture of resource VIN or serial number. Image must show entire VIN or serial number, vehicles rated GAWR and GVWR (GAWR/GVWR is applicable only to Potable and Gray Water Trucks) and all characters must be clearly shown and readable.

2. Two (2) pictures of the resource being offered. Each picture should include a view of the entire resource, as close as possible to fill the entire frame and clearly identify the equipment or resource. You must provide one (1) picture from the front left and one (1) picture from the right rear. Each picture shall include a complete view of the entire side of the resource. When viewed, the two pictures would provide a complete 360-degree view of the entire resource being offered.

POTABLE WATER TRUCK ADDITIONAL REQUIRED INFORMATION

1. Offerors must submit two (2) certified weight tickets from a commercial business; One weight ticket shall be the vehicle with driver, including all required equipment per the agreement and the tank empty. A second weight ticket shall be the same as above except with the tank completely full.

GRAY WATER TRUCK ADDITIONAL REQUIRED INFORMATION

1. Offerors must submit two (2) certified weight tickets from a commercial business; One weight ticket shall be the vehicle with driver, including all required equipment per the agreement and the tank empty. A second weight ticket shall be the same as above except with the tank completely full.

2. Picture of pump clearly identifying if truck has a vacuum or centrifugal pump.

HANDWASHING STATION (trailer mounted) ADDITIONAL REQUIRED INFORMATION

1. Note: Pictures submitted must clearly show the total number of sinks to determine correct typing.

This Amendment is to add the following language in E.2 of the Solicitation:

52.212-1 Instructions to Offerors

INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS (JUN 2020)

Instructions for Submitting Technical Quote:

The following instructions are for the preparation and submission of the technical portion of your quote. The purpose of this section is to establish requirements for the format and content of the technical quote portion so that all VIPR I-BPA quotes contain required information and can be evaluated equitably. Offerors are instructed to read the entire solicitation document, including all attachments, prior to preparing and submitting your offer.

(1) Offerors shall note their technical quote will be evaluated, and an AWARD/NO AWARD decision will be made based on the information received. The Government will rely only on the information provided by the Offerors to evaluate the operational acceptability of the equipment or resource. Omission of any information from the technical quote requirements may result in rejection of the offer.

(2) Offerors are expected to follow the detailed technical quote instructions carefully and submit their proposals in the format and with the content specified below, providing all required information.

(3) Proposals that fail to provide information in the format requested may be found unacceptable and may be rejected without further consideration if the Contracting Officer determines that a significant revision or addendum to the Offerors quote would be required to permit further evaluation.

(4) The instructions provided have been specifically tailored to allow the agency to determine the operational acceptability by validating the equipment or resource to meet certain minimum requirements. Offerors are responsible for the accuracy of its quote. Completeness, clarity, and relevance of the technical quote are of utmost importance to the submission process. The quote submission shall be valid for one hundred and thirty (130) calendar days from the quote due date.

Technical Quote Format and Submission:

Offerors shall complete and submit an electronic Technical Quote Checklist document for each resource offered via email to the address below. You can download Technical Quote Checklist documents from this website https://www.fs.usda.gov/managing-land/fire/contracting. The forms are located near the bottom of the page and labeled by resource category. Submit one electronic checklist document per resource and clearly name the file using the following format. Proper file naming structure is required for clear identification of each offerors technical quote. Technical Quotes must be received within 7 days after the closing date of the solicitation to be considered for an award.

Technical quote format example: XXCompanyNameRegion####.pdf

? ?XX? = Resource Category:

Use ?PW? for Potable Water truck

Use ?GW? for Gray Water truck

Use ?HW? for Handwashing Station

? Company name = must match name entered in VIPR (Do not enter DBA name)

? Region = The Regional area in which your responding to dispatch resources out of (i.e. R1,R2 or R4).

? #### = Last 4 numbers of resource VIN or Serial Number

EMAIL TECHNICAL QUOTE TO: Tech_Qu.s18wqu1gpcuy9y7e@u.box.com

This Amendment (0001) is to add language to Section E.2 INSTRUCTIONS FOR SUBMITTING TECHNICAL QUOTES:

Per B.7 ? SUMMARY, quotes are due on or before the close of this Solicitation through the VIPR Vendor Application. An extension of 7 days from the closing date of this Solicitation is being issued for external technical submittal supporting documents only (technical quote checklist, etc.).

Instructional video for this submission process is available at: https://www.youtube.com/watch?v=WTAeF-EX8X8

The Department of Agriculture (USDA), US Forest Service (USFS), East Zone Equipment Services Branch (Regions 1, 2 and 4), is soliciting quotes (RFQ) for Potable and Gray Water Truck/Handwashing Station (trailer mounted) for use during Local, Regional, and nationwide fire suppression and all-hazard incidents. The Contractor is responsible for all equipment, materials, supplies, transportation, lodging, trained/certified personnel, and supervision and management of those personnel, necessary to meet or exceed the Agreement specifications. Optional use by Interagency Cooperators (subject to that agency?s payment and administrative terms). The resources may be used in the protection of lands, to include but not be limited to, severity, fire suppression and all-hazard incidents.

RATES: Proposed rates should be based on up to a 16hr. Daily Shift and include all within B.2 -- PRICING AND ESTIMATED QUANTITY.

DISPATCH CENTER: Agreements will be competitively awarded within the Regional dispatch centers. Agreement intent and Government guidance is for Quoters to select the available dispatch center closest to their resource location in order to reasonably meet the Government?s (Host Agency?s) date and time needed for emergency incident support, as well as offer best value to the Government for travel costs for each potential dispatch/BPA Call. Since wildland fire support and locations are unknown at time of award, selection of a host dispatch center/zone outside of where the resources reside may result in loss of opportunity and failure to meet Government?s critical and timely need at time of incident. Map link: https://www.nifc.gov/nicc/

INSPECTIONS: Pre-award inspections will not be conducted. Please see technical quote submittal requirements listed in SECTION E -- SOLICITATION PROVISIONS; E.1 -- INSTRUCTIONS TO OFFERORS; 52.212-1 -- Instructions to Offerors -- Commercial Items. Failure to submit a technical quote package for review according to the instructions within the solicitation will result in non-award.

SET-ASIDES: The agreement will be competitively awarded. The Government anticipates awarding multiple preseason Incident Blanket Purchase Agreements (I-BPAs) using a total Small Business set aside with further consideration for SDVOSB, SDB, EDWOSB, WOSB & HUBzone. See Section B.6 -- SOCIOECONOMIC STATUS ADVANTAGE APPLICABLE TO DPL RANKING.

****The solicitation will be issued using the Virtual Incident Procurement (VIPR) system****

1) Vendors must have a valid e-mail address; all VIPR communications, to include rate negotiations and award notification, are conducted via e-mail.

2) Vendors must have a valid DUNS Number. Request a free DUNS Number from https://iupdate.dnb.com/iUpdate/companylookup.htm.

3) Vendors must have active registration in the System for Award Management (SAM): https://www.sam.gov/SAM/.

4) Vendors are required to have a USDA Level 2 eAuthentication account that provides the ability to conduct official electronic business transactions. Information: https://www.fs.fed.us/business/incident/eauth.php. Fraudulent Level 2 eAuthentication accounts will be handled by the USDA Office of Inspector General (OIG) and/or the Forest Service?s Law Enforcement and Investigations Division (LEI).

5) Vendors must submit a quote electronically using the VIPR Vendor Application: http://www.fs.fed.us/business/incident/vendorapp.php.