Vehicle Insurance for Official Fleet
Closed Solicitation Posted
- Solicitation number
- 19UK5625Q0026
- Agency
-
US Embassy London
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 524210 Insurance Agencies and Brokerages
- Place of performance
- London, City of United Kingdom
- Points of contact
-
- Nicola Cullen procurement_box7@state.gov
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy London is seeking a third-party vehicle fleet insurance provider for its official vehicles through a solicitation issued on March 28, 2025. The contract will cover a comprehensive fleet of 134 vehicles, including standard vehicles, light vans, SUVs, heavy vans, trucks, minibuses, forklift trucks, and coaches/armored vehicles operating in the UK, Northern Ireland, and Scotland. The government intends to award a firm fixed-price contract to the lowest-priced technically acceptable offeror who is registered in the System for Award Management (SAM) and possesses the necessary local licensing for vehicle insurance. Interested vendors must submit their quotations electronically to procurement_box7@state.gov by 17:00 UK Time on April 14, 2025, with questions accepted until April 7, 2025. Offerors are required to complete and sign a certification regarding compliance with federal anti-discrimination laws and must ensure their proposal meets all specified insurance coverage requirements.
The solicitation is not designated as a small business set-aside and will cover a one-year base period from July 1, 2025, through June 30, 2026, with an option for an additional one-year extension. The insurance contract will provide comprehensive third-party liability coverage, including provisions for airside access to UK commercial and military airfields and extended coverage for motor trade use. The fleet consists of 35 standard vehicles, 45 light vans/SUVs, 7 heavy vans/trucks, 32 minibuses, 3 forklift trucks, and 7 regular coaches/armored vehicles. The place of performance is London, UK, with insurance certificates requiring European coverage. While specific award values are not explicitly stated, the contract will be priced on a per-vehicle basis and include insurance premium tax and uninsured loss recovery. The government may award the contract based on initial offers without further discussion, emphasizing the importance of a comprehensive and compliant initial submission.
Notice text
The U.S. Embassy London has a requirement for the provision of vehicle fleet insurance. The Contractor shall provide third party insurance services for the Government’s fleet of vehicles.
The anticipated performance period is one (1) Base Year with one (1) Option Year which may be exercised at the sole discretion of the U.S. Government.
The Government intends to award the contract resulting from this solicitation to the lowest priced technically acceptable offeror who is responsible contractor possessing all required licenses and certifications necessary to offer vehicle fleet insurance to foreign missions in the UK as required by local law. The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm fixed price type contract.
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Offerors are also required to complete and sign the attached CERTIFICATION REGARDING COMPLIANCE WITH APPLICABLE FEDERAL ANTI-DISCRIMINATION LAW with their submission.
This opportunity is subject to 52.229-12 - Tax on Certain Foreign Procurements (FEB 2021)
Electronic Submission/Responses:
This opportunity allows for electronic responses. Please submit your offer prior to the response date and time. Please ensure your email with your offer does not exceed (30 KB), if it does then you might have to send more than one email.
Questions regarding the solicitation documents must be submitted in writing to procurement_box7@state.gov no later than 17:00 (UK Time) on April 7, 2025. Responses to such inquiries will be anonymized and disseminated in writing to all interested vendors.
Interested parties are required to download the attached RFQ package and submit their quotations via email to Procurement_Box7@state.gov, ensuring that the email subject line references Solicitation I.D. #19UK5625Q00026. Quotations must be received no later than 17:00 (UK Time) on April 14, 2025
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Vehicle Insurance for Official Fleet | Pre-Solicitation |
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