V231--Patient Lodging Services – Ann Arbor
Closed Solicitation Posted
This opportunity was awarded. See its 2 award notices in the notice history.
- Solicitation number
- 36C25026Q0285
- Agency
- Veterans Integrated Service Network 10 Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Department of Veterans Affairs Ann Arbor MI 48105, United States
- Points of contact
-
- Morgan Stein morgan.stein@va.gov (937) 268-6511
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Integrated Service Network 10, through its Network Contracting Office (NCO-10) in Kettering, Ohio, is soliciting quotations for Patient Lodging Services to support the VA Ann Arbor Healthcare System. The procurement seeks commercial lodging services under FAR Part 12 procedures, issued as a Request for Quotation (RFQ) for establishment of multiple Blanket Purchase Agreements with an anticipated five-year ordering period from April 1, 2026 through March 31, 2031. Key requirements include providing individual sleeping rooms with two double beds or larger, private bathrooms, complimentary parking, and preferred shuttle service to the VA facility; all lodging must be located within 15 miles of the facility, maintain AAA 3-Diamond or equivalent standards, comply with ADA accessibility requirements and fire safety codes, and offer 24/7 flexible check-in/check-out procedures with daily housekeeping services. Award will be based on best value considering price, past performance, and technical factors including room availability, last-minute acceptance rates, shuttle timeliness, housekeeping quality, and ADA compliance. Questions must be submitted by February 16, 2026 at 12:00 PM Noon, and quotations are due March 2, 2026 at 4:30 PM Eastern Time via email to Contracting Officer Morgan Stein at Morgan.Stein@va.gov.
This solicitation is set aside exclusively for Service-Disabled Veteran-Owned Small Business (SD/VOSB) firms following an amendment issued on February 23, 2026 that changed the competition status from full and open. The government estimates approximately 5,000 room nights annually (approximately 15 rooms per day), though actual quantities will be based on scheduled accommodations with vendors invoicing only for services rendered. The contract ceiling is authorized at $2,500,000 over the five-year period, with individual BPA orders estimated at $2,500 per order. Contractors must execute a Business Associate Agreement for HIPAA compliance, undergo background checks, and complete VA-provided training on records management and ADA service animal compliance. Performance of work will occur in Ann Arbor, Michigan 48105, specifically supporting the VA Lieutenant Colonel Charles S. Kettles VA Medical Center located at 2215 Fuller Road.
Notice text
3 versions
Update #3 · Latest ·
36C25026Q0285
The purpose of this amendment is to change the socio-economic set aside status for this requirement FROM Full and Open TO SD/VOSB; and to extend the response due date and time from 4:30 PM February 23, 2026, TO 4:30 PM March 2, 2026.
All other terms, conditions, and requirements remain the same for this solicitation.
Update #2 ·
The purpose of this solicitation amendment is to:
Provide responses to vendor questions received.
Remove the requirement for a three-room hold.
Update and clarify the Performance Work Statement (PWS) regarding invoicing.
Please review the attached Questions and Responses document and the updated PWS.
All other terms and conditions of this solicitation remain unchanged.
Update #1 ·
36C25025Q0517
This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04.
This solicitation is set to full and open competition, and will be competed in accordance with FAR 12, Acquisition of Commercial Products and Commercial Services.
The associated North American Industrial Classification System (NAICS) code for this procurement is 721110 Hotels (except Casino Hotels) and Motels, with a small business size standard of $ 40.0 Million Dollars. The FSC/PSC is V231 Transportation/Travel/Relocation- Travel/Lodging/Recruitment: Lodging, Hotel/Motel.
The Network Contracting Office (NCO-10) is seeking to purchase Patient Lodging Services.
All interested companies shall provide quotations for the following:
Quantities are estimates only. Actual quantities will be based on scheduled accommodations.
Vendor shall invoice ONLY for actual services rendered. DO NOT perform other than those identified, unless the CO has issued a modification to the contract to add a CLIN for that specific action.
All Offerors shall fill out Price/Cost Schedule and submit with their quote response.
All questions SHALL be submitted no later than February 16, 2026, by 12:00 PM NOON via email to Morgan.Stein@va.gov. Phone queries will not be entertained. Any questions received after this deadline may not be answered.
All quotes shall be sent to Morgan Stein Morgan.Stein@va.gov via email no later than February 23, 2026, at 4:30 PM.
Attachments
| File | Type | Posted |
|---|---|---|
| 36C25026Q0285 0002.docx | DOCX document | |
| 36C25026Q0285 0001.docx | DOCX document | |
| Service Contract Act WD 2015-4833 REV 30 12.03.2025 Washtenaw.pdf | ||
| 36C25026Q0285_1.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| V231--Patient Lodging-Ann Arbor | Award Notice | |
| V231--Patient Lodging-Ann Arbor | Award Notice | |
| V231--Patient Lodging Services – Ann Arbor | Solicitation |
On GovTribe
Work this opportunity on GovTribe
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity