V231-- hoptel for veterans

The Department of Veterans Affairs Medical Center in Clarksburg, West Virginia is seeking a contractor to provide temporary lodging services (HOPTEL) for Veterans receiving outpatient medical services. This request for quotations (RFQ) is for a five-year Firm Fixed Price Indefinite Delivery/Indefinite Quantity (IDIQ) contract with an ordering period from April 1, 2025 to March 31, 2030. The contractor must offer hotel/motel accommodations within a 15-mile radius of the Louis A. Johnson VA Medical Center, with specific room amenities including two double beds, daily housekeeping, and various in-room features. Contractors must be registered in SAM.gov, with Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and Veteran-Owned Small Businesses (VOSB) required to be certified through SBA VetCert. The evaluation will consider technical capability, past performance, and price, with price being the most significant factor. All quotes must be submitted via email to Charles Willis by March 14, 2025 at 2:00 PM EST.

The solicitation does not have a specific set-aside designation, though SDVOSB/VOSB firms are encouraged to apply. The estimated annual usage is approximately 200-250 room nights, with the NAICS code 721110 (Hotels and Motels) and a size standard of $40 million. The place of performance is located in Laurel Park, West Virginia 26301, near the VA Medical Center in Clarksburg. Contractors will be responsible for providing handicap-accessible rooms and meeting specific accommodation requirements. The VA staff will coordinate reservations, and billing will be processed monthly in arrears through the IPPS system. An accompanying individual may be lodged with the Veteran in certain circumstances, adding flexibility to the contract's service provisions. The solicitation indicates that the government intends to award a contract that provides comprehensive, convenient lodging solutions for Veterans receiving outpatient medical services.