V212--non-emergent wheelchair van trasnportation service

AUGUSTA WHEELCHAIR QUESTIONS

RFP 36C24723R0011

1. Reference the original solicitation it states in the pricing schedule for mileage trips > 50 miles but please see below from page 17 on the original solicitation, states 25-mile radius. Â Can you please clarify the mileage radius?

6.7 For all one-way trips within a 25-mile radius of the CNVAMC, the contractor shall receive the flat rate awarded for that trip. In addition to the flat rate, the contractor shall also receive a mileage rate for each mile that is traveled beyond the 25-mile radius. Payment for mileage rates on any travel beyond the 25-mile radius shall be limited to the shortest travel distance the beneficiary(s) is being transported, calculated using the VetRide software system (or, alternatively calculated via Bing Maps in event of a VetRide system outage). Initial access to the VetRide system is controlled by the CNVAMC transportation office (and secondarily by the COR). The contractor s dispatch team and drivers will maintain their own individual accounts to the VetRide system, and utilize that system to receive, accept, schedule, and invoice for every trip. The VetRide system will be accessed by the contractor s dispatch team at https://third-party.vetride.va.gov/app/login, and by the contractor s vehicle drivers via QR-code enabled mobile app.

Response: Fifty miles or less

2. We would like to know the following;

a. Is there an incumbent

Response: Yes

b. Is there a maximum value set for this contract?

Response: Max value is $5 million

c. How many wheelchairs are currently being utilized on this contract?

Response: Not applicable -CNVAMC is pursuing a contract

d. How many sedans are currently being utilize on this contract?

Response: Not applicable -CNVAMC is pursuing a contract

e. Why did the mileage and trips count totals change so drasticallyÂ

from the previous solicitation?

Response: There is an increase in the catchment area

f. Did the patient totals change for the Augusta market while theÂ

coverage area stayed the same?

Response: No

g. Will the sub-contractor past performance be considered asÂ

equivalent to that of an offeror?

Response: No

h. How much time will be allocated from contract award to fullyÂ

operational for successful bidder?

Response: 1 Week

NON-EMERGENT WHEELCHAIR SERVICES

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

Instructions for Proposal Submission.

a. Period of Acceptance of Offers. The Offeror agrees to hold prices in its offer firm for a period of Sixty (60) calendar days from the date specified for the receipt of offers. The offeror shall date and sign the SF1449 in blocks 30 a, b and c agreeing to all terms and conditions of this solicitation and the resulting contract.

b. Offerors quotes are to be submitted electronically to darius.crane@va.gov Offerors shall include in the subject line of the email the following: 36C24723R0011, NON-EMERGENT WHEELCHAIR TRANSPORTATION SERVICES. The solicitation closes at 16:00 EST. on January 20, 2023.

Electronic quotes shall be prepared in FOUR separate attachments. The contractor must submit pricing for the base period and all Pricing Period years. Pricing Period year pricing will be evaluated.

This solicitation is limited to responsible parties with the ability to provide Wheelchair/Sedan Transportation Services described in the Performance Work Statement (PWS).

All questions/concerns must be addressed by email No Later Than 15:00 EST on January 12, 2023. Offerors shall include in the subject line of the email the following: 36C24723R0011, NON-EMERGENT WHEELCHAIR TRANSPORTATION SERVICES. All responses to questions, which may affect offers, will be incorporated into a written amendment to the solicitation.

Contractor shall submit four separate attachments via email when submitting their signed proposal.

Attachment I -Factor A: Past Performance

Offerors shall provide a narrative describing their past performance history providing Non-Emergent Transportation Services. For each referenced contract the Offeror submits as evidence of its past performance history, the Offeror s narrative must clearly state the following information:

(1) the legal name of entity with whom the Offeror held the contract;

(2) the contract number;

(3) whether the contract was for Non-Emergent Transportation Services.;

(4) a description providing details of the specific tasks the Offeror performed under that contract;

(5) in what geographic location the Offeror performed these services;

(6) the dates during which the Offeror performed the contract;

(7) whether the provided reference contract is for services provided by the Offeror or provided by a proposed subcontractor of the Offeror s;

(8) whether the Offeror or its proposed subcontractor was the prime contractor or a subcontractor for that provided reference contract;

(9) the name, phone number, and email address of a person at the entity with whom the Offeror (or Offeror s proposed subcontractor) held the contract who can verify the information the Offeror provides in the narrative description for this factor.

NOTE: The information requested above is required for the Government to evaluate quotes for the Past Performance evaluation factor. General statements claiming relevant past performance history providing Non-Emergent Transportation Services that do not include specific references to prior contract work, or that do not include the information required above, may result in a government determination that the offeror has failed to submit relevant past performance history.

In addition, offerors should ensure that their submissions include a point of contact who can speak on behalf of the company, the company name, address, telephone number(s), email address and contract dates.

Attachment II -Factor B: Price. All line items in the Price Schedule must include a price. The total evaluated price is the Offerors price to include all options or pricing for the entire ordering period. The Government may determine that an offer is unacceptable if the prices are significantly unbalanced. The Contracting Officer may use various price techniques and procedures to ensure a fair and reasonable price. Examples of such techniques include: Comparison of proposed prices received in response to the solicitation and Comparison of proposed prices paid, whether by the Government or other than the Government, for the same or similar items.

Attachment III -Factor C: Submission of VA Acquisition Regulation (VAAR) 852.219-77 Certification

ORCA Report if electronic copy has not been completed in the sam.gov database or submit a completed copy of 52.212-3 Offeror Representations and Certifications.

Attachment IV- Factor D: Technical Information Contractor shall submit one (1) complete copy of the technical proposal. No pricing information shall be contained in this volume.

Technical Submission: Technical approach to complete the project in accordance with the Performance-

Based Work Statement (PWS). Offerors shall submit a capability statement showing how they intend to

meet requirements of contract IAW PWS. At a MINIMUM, shall include the following:

Contents of Technical Submission the Technical Submission shall include at a minimum:

a. Offeror shall be registered and verified in VetBiz.gov. Vendor Information Pages (VIP) at the time of

submission of offer and at the time of award.

b. Offeror is classified under NAICS code 485991 at the time of submission of offer and at the time of

award.

c. Offeror shall demonstrate ability to perform at least 51 percent of total work required for this

requirement.

d. Offeror shall provide a transition plan to ensure no interruption of services, when taking over service

from incumbent.

e. Offeror shall demonstrate the ability to meet financial liability. Provide a copy of the offeror s current

insurance certificate(s) requirements as specified in the Performance Work Statement, Liability

Insurance .

f. Offeror shall provide copies of current business licenses to operate in the State of Georgia, and South

Carolina.

g. Offeror shall provide a detailed dispatch plan which adequately addresses the dispatch requirement

necessary to meet the needs of the requirement of the PWS.

h. Offeror shall demonstrate the ability to transport spinal patients.

i. Offeror shall demonstrate the ability to transport bariatric patients.

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

E.7 52.212-2 EVALUATION COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

All non-price factors, when combined, are significantly more important than price. The factors are listed in descending order of importance.

(b) Pricing Periods. For purposes of award of this Contract, the Government intends to evaluate the Pricing Period to extend services under FAR 52.217-8 as follows: The evaluation will consider the possibility that the Pricing Period can be exercised at any time and can be exercised in increments of one to six months, but not for more than a total of six months during the life of the contract. The evaluation will assume that the prices for any Pricing Period exercised under FAR 52.217-8 will be those rates in effect under the contract each time a Pricing Period is exercised under this clause. The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price for the basic requirement and the total price for the priced Pricing Periods has the same effect on the total price of all proposals relative to each other and will not affect the ranking of proposals based on price, unless, after reviewing the proposals, the Government determines that there is a basis for finding otherwise. This evaluation will not obligate the Government to exercise any Pricing Period under FAR 52.217-8.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

ADDENDUM TO FAR 52.212-2, EVALUATION, COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

The Government will award a single 5-year Firm-Fixed Price Indefinite Delivery Indefinite Quantity (IDIQ) contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government. This is a competitive solicitation that will be evaluated and awarded in accordance with FAR 15.305, evaluation procedures. Evaluation may result in an award to other than the lowest priced offeror.

The government will evaluate information based on the following evaluation criteria: Factor A- Past Performance and Factor B- Price and Factor C- Submission of VA Acquisition Regulation (VAAR) 852.219-77 Certification

Factor A Past Performance

Contractor should Identify Federal, State, and local government contracts and private contracts, and should describe the experience of the company in providing the same/comparable equipment as specified in this solicitation within the past three (3) years. Provide a list of three (3) references pertaining to those contracts including name, address, contact person, and telephone number that can validate level of performance. Offerors with no relevant performance history will receive a neutral rating. This factor will be used to assess the Offeror s past performance history providing Non-Emergent and Transportation Services. It considers each offeror demonstrated recent and relevant record of performance in providing services that met the contract requirements:

There are two separate aspects to the past performance evaluation:

Relevancy of contractual work performed and;

How well the contractual work was performed

Relevant is defined as contracts recently performed that include services that are similar in complexity, dollar value, and contract type. The more recent the offeror s performance in providing similar services, the more consideration that will be given by the Government in evaluating the relevance of the offeror s past performance history. The second aspect of past performance evaluation is to determine how well the contractor performed on the contract.

The Government may contact references, other than those identified by the offeror, and use the information received to evaluate the offeror s past performance. The information evaluated may include data on efforts performed by other divisions, critical subcontractors, or teaming partners, if such resources will be brought to bear or significantly influence the performance of the proposed effort. Special emphasis will be placed on performance related to areas covered in the PWS for this solicitation. The government will also use information obtained from government data bases such as Contractor Performance Reporting Systems (CPARS), Past Performance Information Retrieval System (PPIRS) and any other data base as necessary.

Contractor must provide documentation of proper licensing and certification as outlined in the statement of work.

Contractor must provide documentation that shows capability to perform all elements required in the statement of work.

In the case of an offeror without a record of relevant performance history or for when information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on performance history.

Factor B - Price

This factor shall be used to assess the reasonableness of the Offeror s proposed price.

Factor C- Submission of VA Acquisition Regulation (VAAR) 852.219-77 Certification

All vendors submitting proposals to be considered for award must return the completed VAAR 852.219-77 found in Section C11 of this RFP.

Factor D- Technical

The Technical factor will be evaluated based upon an assessment of the Offeror s

understanding of the requirement, feasibility of approach, flexibility, adequacy of response and

the specific criteria as listed below:

The Offeror's proposal shall disclose the technical ability in as much detail as possible, including, but not limited to, the requirements in this section of the RFP. The technical ability should be specific, detailed and complete enough to clearly and fully demonstrate that offeror thoroughly understands the intent of the

Statement of Work (SOW). Stating that, the offeror understands and shall comply with the SOW, or paraphrasing the SOW, or parts thereof, is considered inadequate.

Contents of Technical Submission the technical submission shall include at a minimum:

a. Offeror shall be registered and verified in VetBiz.gov. Vendor Information Pages (VIP) at the

time of the submission of the offer and at the time of award.

b. Offeror is classified under NAICS code 485991 at the time of the submission of the offer and

at the time of award.

c. Offeror shall demonstrate ability to perform at least 51 percent of total work required for this

requirement.

d. Offeror shall provide a transition plan to ensure no interruption of services, when taking over

service from incumbent.

e. Offeror shall demonstrate the ability to perform the services according to commercial

standards in compliance with state and federal laws and regulations.

f. Offeror shall demonstrate the ability to meet financial liability. Provide a copy of the offeror s

current insurance certificate(s) requirements as specified in the Performance Work Statement,

Liability Insurance."

g. Offeror shall provide copies of current business licenses to operate in the States of Georgia

and South Carolina.

h. Offeror shall provide a detailed dispatch plan which adequately addresses the dispatch

requirement necessary to meet the needs of the requirement of the PWS.

i. Offeror shall demonstrate the ability to transport spinal patients.

j. Offeror shall demonstrate the ability to transport bariatric patients.

Once the minimum requirements are established the team shall evaluate the offeror s proposal

and these requirements to determine whether it meets or fails to meet the established ratings

(End of Provision)

Wheelchair Van and Sedan transportation services to the beneficiaries of the CNVAMC.