V112--Laundry Trucking Service Phoenix VA

39. QUESTION: What was the cost of the final full option year of the previous contract?

ANSWER: Base Year - $190,263.00

Option Year 01 - $175,367.00

Option Year 02 - $78,603.00

Option Year 03 - $78,603.00

NOTE: The current contract does have a different Statement of Work. Base Year and Option Year 01 was for transport from Prescott VA and Tucson VA. Contract was modified to remove the Tucson VA transport so cost for Option Year 02 and Option Year 03 was only for Prescott VA transport.

The current Statement of Work includes transport to and from Prescott VA and 10 Community Based Outpatient Clinics (CBOC). See Statement of Work for RFQ 36C26222Q0950 for details and locations.

40. QUESTION: How many drivers/vehicles are currently used to service the current contract?

ANSWER: (1) One Driver / (1) Vehicle

41. What is the vehicle size currently servicing this location?

ANSWER: Tractor Trailer with 53 trailer (Note: this combination will be too large for the new Statement of Work)

42. Section D.1.A. specifies: PVAHCS, Phoenix, AZ. starting at 5:00 AM in the morning Monday through Friday returning from NAVAHCS, Prescott, AZ. by 10:00 AM on the same day of delivery and if necessary, will do a 2nd run one day a week depending upon production.

QUESTION: Is the 2nd run referring to the second weekly trip Tuesdays/Thursdays, or is it referring to a second trip on the same day either Tuesday or Thursday between PVAHCS/NAVAHCS?

If it means a second trip on the same day, is this a definite weekly occurrence, and so the expectation should be 3 weekly round trips between PVAHCS/NAVAHCS?

And is the need for a third trip based on the volume of laundry carts requiring transport?

ANSWER: Tuesday s and Thursday s are the Phoenix / Prescott round trip. The if necessary, will do 2nd run refers to i.e. contractor driver does not collect all the soiled or clean on the original trip and would need to go back and / or an emergency situation. (Note: a 2nd run has never occurred to date but again, if driver does not complete it on the first run it may be necessary.)

43. QUESTION: Do the CBOCs require full laundry cart transport?

If not, what is the clean/dirty linen volume being transported between PVAHCS and each/all CBOCs?

If not carts, how is the linen transported?

ANSWER: Yes, and laundry carts are utilized

44. QUESTION: Do you accept CPARs evaluations as additional Past Performance information?

ANSWER: See Section E.5 Addendum to 52.212-2 Evaluation Simplified Acquisition Procedures Evaluation Approach (2) Past Performance

45. QUESTION: Regarding specific employees information: It is common practice for small businesses that the drivers, cars and other equipment used for a contract are not sourced until after an award has been made, for cost effectiveness and to reduce loss. However, we will be forwarding our standard Training Certificates-Procedures for your reference, is this information acceptable?

ANSWER: See Section E.1 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services Content Organization for the documentation that needs to be submitted with quotes.

46. QUESTION: Regarding evaluation factors for the price Volume: we usually like to provide a Pricing realism cost break-down, to include SCA minimum per year, the number of drivers, hours and miles that are estimated to be required for performance, and other costs. Is it acceptable that we forward this Pricing Realism chart with our Price response?

ANSWER: See Section E.5 Addendum to 52.212-2 Evaluation Simplified Acquisition Procedures Evaluation Approach (3) Price

27. QUESTIONS: Is this driver assist freight?

ANSWER: At the Phoenix VA the driver maybe assisted with load and unload depending upon timing (i.e., breaks, lunches, etc.); however, driver is still responsible for securing load. Prescott and CBOC s no, driver will collect the carts in location for exchange (i.e., roll off clean linen cart, roll on soiled linen cart and secure load and return to phoenix with the soiled.)

28. QUESTION: Is it palletized?Â

ANSWER: Carts with wheels are utilized as an exchange system. Pallets are possible but very rare.

29. QUESTION: How long will the drops need to be at each location before they are ready to run?

ANSWER: Times would vary depending upon the individual. I would estimate, once on location a person may spend between 5 to 15 minutes depending upon volume and individual.

30. QUESTION: Do I add the storage fee per day or incorporate it into the load rate?

ANSWER: Not familiar with any storage fee. Contractor should not be storing property. Intent is for delivery and collection to and from Phoenix VA. i.e., collect clean linen in carts from Phoenix VA laundry and deliver to Prescott/CBOC s return to Phoenix with the soiled linen from that same location for our processing. Our customers, Phoenix VA is serving our own CBOC s and north hospital.

31. QUESTION: Who will be the POC for these shipments when they are ready to go?

ANSWER: When the driver arrives at the Phoenix laundry loading dock location, carts will be labeled with their destination. POC: Dan Tetreau Laundry Plant Manager, Leo Borquez Laundry Production Supervisor, Dwayne Anderson Laundry Distribution Supervisor. Laundry Office No.: 602-277-5551 Ext. 7385 Cell Phone No.: 602-361-9019 Phoenix VA Health Care System | 650 E. Indian School Road| Phoenix, AZ Â 85012 |

32. QUESTION: Are they EDI d over or do they come across email?

ANSWER: We do not use any sort of software for this service to communicate.

33. QUESTION: Do your facilities have loading docks available?Â

ANSWER: Phoenix VA, Prescott VA and 32nd Street CBOC, yes, have and use Loading Docks. The other CBOC s do Not have loading docks, therefore for these locations liftgate or ramp would be needed to safely off load and load carts.

34. QUESTION: What type of trucks are you currently using for this job? Â

ANSWER: The current truck is tractor trailer combo with 53 trailer. However, the new statement of work includes our CBOC s, this combination will not work in the CBOC s parking area. 24 box truck would be recommended up to 30 combo may work with good driver considering tight parking areas, or the driver parks further away from the facility and pushes/pulls the carts the distance.

35. QUESTION: Can your facilities accommodate a 53' trailer?

ANSWER: Phoenix and Prescott can accommodate 53 trailer. CBOC s cannot accommodate 53 trailer.

36. QUESTION: When is the insurance required? During submission or after selection? Â

ANSWER: Proof of insurance will be required after selection.

37. QUESTION: Is the requirement of 3 years in commercial transportation a strict requirement?

ANSWER: There is no requirement for 3 years of commercial transportation but a requirement to provide 5 years of past performance. See question 38 for details.

38. Question: Our business has 2 years of experience in commercial transportation, but some of our drivers have 3 years of experience. Would this be sufficient?Â

ANSWER: Please provide as many years as possible for past performance but not more than 5 years.

QUESTION: Who is the incumbent?

ANSWER: URTRUCKBROKER CORP

QUESTION: What was the incumbents total contract value?

ANSWER: Original Amount total contract amount was $764,770.20 but was modified to $78,732.00 per year.

QUESTION: Is the current SOW the same as the previous incumbent s SOW?Â

ANSWER: No, the distribution of linen included Tucson, AZ and NO Community Based Outpatient Clinic (CBOC).

The Statement of Work for this RFQ does not include Tucson, AZ but does INCLUDE ALL CBOCs.

See D.1 Statement of Work for RFQ 36C26222Q0950 for list of CBOCs

QUESTION: Is there a uniform required for the contract workers?

ANSWER: No Uniform is required; however, clothing / attire must be appropriate for customers and guests.

QUESTION: What is the length of contract and when biding starts at?

ANSWER: This contract will be a base plus 4 option years with Period of Performance beginning 10/01/2022

QUESTION: Will a tractor truck 54' dry van and swing doors be acceptable?

ANSWER: No, 54 is too long. See D.1 Statement of Work Section F. Mandatory Tasks and Associated Deliverables

QUESTION: Would like to know all requirements need successfully deliver this load?

ANSWER: See D.1 Statement of Work Section F. Mandatory Tasks and Associated Deliverables

QUESTION: What is needed to start biding and contract licenses, DOT, documents, Endorsements, etc. for booking.

ANSWER: See Section E.1 INSTRUCTIONS TO OFFERORS Ensure to provide all of the requested documentation in this section.

See D.1 Statement of Work F. Specific Mandatory Tasks and Associated Deliverables number 6.

QUESTION: Can you please advise me of the process or would this email be considered a bid?

ANSWER: See Section E.1 INSTRUCTIONS TO OFFERORS

QUESTION: How many trucks are required for this contract?

ANSWER: See D.1 Statement of Work Section F. Mandatory Tasks and Associated Deliverables

QUESTION: Can we use Sprinter vans?

ANSWER: No, too small See D.1 Statement of Work Section F. Mandatory Tasks and Associated Deliverables

QUESTION: Can you provide us with a pay rate for this contract?

ANSWER: See D.2 Wage Determination

QUESTION: The quote being requested is only for the day given and not the deliveries outside the weekly schedule? An invoice will need to be submitted and approved for the deliveries outside the weekly schedule.

ANSWER: The quote and all documents are due 09/01/2022, 4PM PDT. The schedule of deliveries is in D.1 Statement of Work E. Pickup and Delivery.

All invoices are submitted 30 days in arrears.

QUESTION: Will the Linen already be in a bin with wheels or will the bins need to be supplied?Â

ANSWER: See D.1 Statement of Work Section F. Mandatory Tasks and Associated Deliverables

QUESTION: What do the housekeeping supplies consist of? Or will it just be the linen?Â

ANSWER: Paper towels, Toilet Paper, cleaning supplies, etc ; supplies will be loaded in cart for destination. Carts would be returned empty to be refilled for the next trip.

QUESTION: File #1 states an SF 1449 form needs to be filled out but I don't see one in the contract information. Do I need to just print one and fill it out?Â

ANSWER: The 1st page of the RFQ 36C26222Q0950 is a SF 1449. Page one can filled out and returned.

QUESTION: What type of equipment is needed for this job?

ANSWER: See D.1 Statement of Work - Section F. Mandatory Tasks and Associated Deliverables

QUESTION: How long is the contract for?

ANSWER: This will be a base plus four option years. Period of Performance beginning on 10/01/2022.

QUESTION: How many miles?

ANSWER: Phoenix VA to Prescott VA is estimated at 76 miles One-Way. Most CBOC s are within a 20 mile trip.

QUESTION: What is the rate per mile?

ANSWER: This is a Firm-Fixed Price contract there will be no rate per mile. This cost will have to be calculated by the contractor.

QUESTION: Can a vendor rent van trailer for this job?

ANSWER: See D.1 Statement of Work

QUESTION: How is the loading done? At a Dry Dock that our trailer will back into?

ANSWER: See D.1 Statement of Work

QUESTION: A lift gate needed?

ANSWER: See D.1 Statement of Work - Section F. Mandatory Tasks and Associated Deliverables number 8.

QUESTION: What are some of the additional supplies that the contractor may need to transport? Â

ANSWER: Rarely will this occur as VA Warehouse is primary for other than Linen s and Housekeeping supplies; however, Phoenix VA and Prescott VA have a share agreement. Approximately a year and half ago; we shipped a pallet of freezers to Prescott along with the linens.

QUESTION: Will both trucks be making the pickups and deliveries simultaneously?

ANSWER: No, same truck will leave Phoenix with the clean linen for delivery to location (i.e., Prescott VA), off load, then load the soiled linen carts and return to Phoenix VA.

QUESTION: Provide the rough dimensions and the weight of laundry (pallet, box or unit counts if applicable) for each haul?

ANSWER: Majority of the time laundry turnabout carts will be used. These carts average Size: W:29 L:55.5 H:63 d:55 Weight: Empty averages 195 pounds Weight: Loaded averages 450 pounds (weight varies between soiled and clean and of course contents, i.e. a cart of flat sheets weights more that a cart of wash cloths.)

Minority of the time, smaller baskets carts may be used for some of the smaller CBOC s from time to time, these carts average Size approximately: W:31 L:43 H:35 D:27.5 Weight: Empty averages 75 pounds Weight: Loaded averages 200 pounds (weight varies between soiled and clean and of course contents).

Provide transportation for supplies and laundry delivery services of clean and soiled linen items to/from the Phoenix Veterans Administration Health Care System (PVAHCS), Laundry Plant, Phoenix, AZ. and the Northern Arizona Veterans Administration Health Care System (NAVAHCS), Prescott AZ. and back again and surrounding Community Based Outpatient Clinics (CBOC s).