UVC Pass-Through Window Disinfection Station

The Department of Veterans Affairs Veterans Integrated Service Network 15, specifically the Kansas City VA Medical Center, is soliciting for one UVC Pass-Through Window Disinfection Station capable of providing 99+% microbial disinfection while maintaining full separation between decontamination and high-level disinfection environments in compliance with AAMI ST91-21 standards. The equipment must operate on a standard 120V conventional outlet with 1 phase, 60Hz, 4 Amp power supply and meet dimensional specifications ranging from 32" to 36" height by 22" width by 28" depth. Contract requirements include the equipment itself, installation services with labor and materials, and on-site training to be completed within 60 days of installation, with all deliverables required by September 30, 2026. Evaluation will prioritize technical capability and past performance (covering the last three years of similar products) significantly more heavily than price, and offerors must submit an OEM letter confirming authorized distributor status. The proposal due date is March 30, 2026 at 12:00 PM CDT, and all offerors must be registered in SAM.gov and verified in the SBA Small Business Search at the time of offer submission and contract award.

This solicitation is designated as a Total Small Business Set-Aside, restricting competition to small business entities that maintain current verification status throughout the procurement process. The contract encompasses three line items: the disinfection station equipment, installation services including shipping and debris removal, and on-site training, with a one-year warranty required for the equipment. No incumbent contractor or budget range is specified in the solicitation notice. The place of performance is Kansas City, Missouri 64128, with delivery required by September 17, 2026 and installation completion by September 30, 2026. Interested small businesses must demonstrate technical capability and relevant past performance experience while meeting all SAM.gov and SBA verification requirements to be considered eligible for award.