USP Big Sandy 1ST QYR FY 26 FOOD SERVICE General Subsistence Items Award Notice Memo
Award Notice Posted
- Solicitation number
- 15B11825Q000000012
- Agency
-
United States Penitentiary Big Sandy
Correctional Facilities, Department of Justice
- Awarded
- Set-aside
- Total Small Business
Opportunity facts
- Contract number
- 15B11825Q000000012
- NAICS code
- 311999 All Other Miscellaneous Food Manufacturing
- PSC
- 8945 Food, Oils And Fats
- Place of performance
- Inez, Kentucky 41224, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Justice Bureau of Prisons United States Penitentiary Big Sandy has awarded a food service contract valued at approximately $485,417.91 for general subsistence items to support the facility's first quarter of Fiscal Year 2026. The procurement, designated as RFQ #15B11825Q000000012 and awarded on September 15, 2025, covers 106 line items of food service supplies including canned vegetables, meats, cheese, eggs, spices, condiments, frozen meals, and miscellaneous food service items, with specific requirements for kosher, halal, and standard product variations. The contract was awarded to multiple small business vendors including Shaver Foods, LLV, North Star Import, Big Daddy Foods, and others, with each vendor selected as the best value for their respective line items based on price reasonableness and past performance evaluation criteria. All awarded vendors were verified as small businesses under NAICS 311999 with a 700-employee size standard and demonstrated good past performance with no recent terminations for cause.
Notice text
September 15, 2025
MEMORANDUM FOR PROCUREMENT FILE
LOCATION: USP BIG SANDY
SUBJECT: Award Decision/Determination of Responsibility Memo
Fiscal Year 26, Quarter 1 Subsistence Requirement
RFQ#: 15B11825Q000000012
BPQ#: VARIOUS/SEE FILE
Purchase Order#: VARIOUS/SEE FILE
Request for Contract Action BPQ was received by USP BIG SANDY by contract staff on 8/05/2025. This was accepted by Contract Specialist, Jacob Flanigan, on 8/05/2025.
As stated in the Request for Quote,
“Award will be made to the responsible Quoter whose quote conforms to the requirements and is determined to provide the best value to the Government, considering the evaluation factors outlined below:
- Price - The government will evaluate the Quoter’s proposed price to ensure it is fair and reasonable;
(2) Past Performance - Past performance information shall include prior experience and similar performances undertaken by the contractor;”
ALL VENDORS were verified to be a small business in accordance with NAICS 311999, small business size of 700 employees.
ALL VENDORS also has a good past performance with no recent Termination for Causes. See file for www.SAM.gov responsibilities and determinations.
With the final pricing of all contractors, the below abstract represents the best value considering price, see abstract below.
See attached.
Therefore, each vendor is the best value, per line item, and will win the award above.
Per FAR 9.103, (a) Purchases shall be made from, and contracts shall be awarded to, responsible prospective contractors only.
(b) No purchase or award shall be made unless the contracting officer makes an affirmative determination of responsibility. I believe each vendor is responsible.
This memo will serve as a determination of responsibility.
All information within this memo is complete and to the best of my knowledge.
Jacob Flanigan
Contract Specialist
USP Big Sandy
Federal Bureau of Prisons
Awarded contract 15B11825Q000000012 to Various: See Attached for 485417.91 on 2025-09-15.
Files
| File | Type | Posted |
|---|---|---|
| Award Decision Memo-General Subsistence FY26 1ST QTR.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Award Notice | |
| USP Big Sandy 1ST QYR FY 26 FOOD SERVICE General Subsistence Items | Solicitation |
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