USNS Mercy, Leica Histocore Peloris 3 Maintenance

Pre-Solicitation Notice

Notice of Intent to Sole Source

USNS Mercy processes tissues onboard the ship for patients during deployment and 5-day activation if necessary.  The equipment used to provide these services requires on-site preventive maintenance, calibration and repairs every twelve (12) months, these services are not available from Biomed resources within the command.

Need:

USNS Mercy (home port: Naval Base San Diego, CA) has a requirement for preventative maintenance (PM), calibration and repair services for a Leica Biosystems Histocore Peloris 3 equipment identified below:

ECN

Mfr. Serial No.

Nomenclature

Manufacturer

Common Model

19994

45110917

TISSUE PROCESSOR

LEICA BIOSYSTEMS INC

HISTOCORE PELORIS 3

The contractor shall provide a trained Field Service Technician(s) who shall perform periodic preventive maintenance and calibrations for the equipment items and equipment requirements listed in this SOW under Appendix I.  The contractor will provide labor, all supplies, and transportation for technicians to perform the services in accordance with (IAW) Original Equipment Manufacturer (OEM) specifications, Naval Medical Command P-5132- Equipment Management Manual (NAVMED-P5132), Local Command Instructions, and the Joint Commission Hospital Accreditation Program requirements.

The Contractor shall allow only FULLY QUALIFIED FIELD ENGINEERS AND TECHNICIANS who have gone through OEM Training to perform services on the equipment listed under Appendix 1 of this SOW.  Upon request, contractor shall provide training certificates prior to the start of any services to be performed.  Training certificates and/or certifications will detail training location, training completion date, and training expiration dates.  If any equipment and equipment requirements is found that is not on the supplied list in Appendix 1, Contracting Section must be notified. No work is to be performed on any unit not on the list without a cost estimate and approval in advance.

The estimated period of performance (POP) will be for a Base year plus four Option Years.

Initial period:                        01 DEC 2026 – 30 NOV 2027

Option 1:                               01 DEC 2027 – 30 NOV 2028

Option 2:                               01 DEC 2028 – 30 NOV 2029

Option 3:                               01 DEC 2029 – 30 NOV 2030

Option 4:                               01 DEC 2030 – 30 NOV 2031

Place of Performance

Work Location: Work will be performed onboard the USNS Mercy in the Directorate for Clinical Support Services (DCSS).

Naval Base San Diego, CA 92136, Pier 1.

The Contractor shall provide the following support:

Calibration

Provide on-site equipment calibration (including supplemental parts) as scheduled for the equipment listed on Appendix 1 of this SOW.  Calibration shall be IAW the manufacturers’ OEM specifications or in 12-month intervals.  This activity should be the procedure for mechanical and electronic adjustments required by the original manufacturer to ensure consistent, standardized performance or output.

Preventive Maintenance

The contractor shall provide preventive maintenance (including supplemental parts) as scheduled for the equipment listed in Appendix 1 of this SOW and should be IAW the manufactures specifications in 12-month intervals.

Repairs Not Included.

Items in appendix 1 of this SOW that require repairs to return the unit(s) to working condition per original manufacturer specifications that are not covered by the calibration/preventive maintenance process are required to be reviewed and approved by the Biomed Medical Repair Section point of contact this email address: MedRepair@mercy.navy.mil.  The Biomed department will either create a new purchase order for the repair(s), or have the repair done at a later date.  No repair work should be performed without a separate purchase order approved from USNS Mercy Biomed Department.

Repair Parts

Once separate purchase order for repair has been approved by USNS Mercy Biomed Department, the contractor shall provide all necessary parts to perform the repairs on the equipment listed in Appendix 1.  Any additional costs associated for repair parts will be submitted in written form and emailed to this email address:  MedRepair@mercy.navy.mil with description to be approved by the Biomed Medical Repair Section point of contact before initiation.  The contractor shall ensure that the original design and functional capabilities will not be changed, modified, or altered unless authorized in writing by the manufacturer and the Biomedical Repair Division.  If any action requires a contractual change to cover expenses, only the contracting Officer can authorize this change.  Any contractual change will be issued in the form of a modification to the contract.

Field Service Reports (FSR)

The contractor shall develop and submit to the government an itemized list of all preventive maintenance work, calibration certification and repair work upon completion of the service.  Reports shall be submitted to this email address:  MedRepair@mercy.navy.mil

This notice of intent is not a request for competitive proposals. Sources interested in responding to this notice are required to submit a capability statement that includes management and technical data and price information, in sufficient detail with convincing evidence that clearly demonstrates the capability to perform the required work. Capability statements shall not exceed five (8.5 x 11 inch) pages using a font size no smaller than 10-point. All capability statements received by the due date of this notice will be considered by the Government. A request for documentation or additional information will not be considered as an affirmative response or acceptance of the capability statement. A determination by the Government not to compete based on responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement or to proceed with a sole source contract. Capability statements should also include the business size and cage code.

Capability statements are due by 2:00 PM Local Time, 19 November 2026. Capability statements shall be submitted by e-mail ONLY as a Microsoft Word or Adobe PDF attachment to the following address: curtis.e.cardoza.civ@us.navy.mil.