USCG Southeast District 7 HVAC Maintenance

Closed Solicitation Posted Jul 16, 2026

This opportunity was awarded. See the award notice from Aug 11, 2026.

Solicitation number: 70Z028-26-Q-D7HVAC
Agency: Coast Guard Department of Homeland Security
Responses due: Aug 5, 2026, 8:00 AM ET
Set-aside: Total Small Business

Opportunity facts

NAICS code: 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
PSC: J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
Place of performance: Miami, Florida 33131, United States
Points of contact: SK1 Alera Jowers alera.d.jowers@uscg.mil (571) 613-1558

Notice details come from SAM.gov. Updated Jul 30, 2026.

About this opportunity

Written by GovTribe AI · Jul 30, 2026

The U.S. Coast Guard Southeast District 7 seeks HVAC preventative maintenance services at its Miami, Florida facility, with proposals due August 5. This is a 100% small business set-aside procurement, foreclosing competition outside that category.

Place of performance is Brickell Federal Plaza Building, 909 SE 1st Ave, Miami, FL 33131. The contract covers nine HVAC units distributed across the 5th and 8th floors, including two large Liebert/CRAC units, five ceiling units (York and Rheem models), and two mini-split systems across command center, server room, security office, and SCIF conference room locations. The vendor must provide 12 monthly preventative maintenance visits plus four emergency/service visits annually, supply all MERV 11 filters and consumables, respond to emergency calls within 12 hours, and serve as first responder for after-hours and weekend calls at no additional cost. Emergency repairs are capped at $2,000 per incident without Contracting Officer approval. Refrigerant is billed separately; repairs beyond preventive maintenance are billed separately on time-and-materials basis.

The contract is firm fixed-price with a base year (August 1, 2026 – July 31, 2027) and two one-year option periods. The applicable NAICS code is 811310 with a small business size standard of $12.5 million; PSC is J041. Service Contract Act wage determination 2015-4543, Revision 35 (effective May 14, 2026) applies. Evaluation will be based on technical capability (acceptable/unacceptable) and total evaluated price. Invoices are submitted electronically via the Invoice Processing Platform with NET 30 payment terms. The contracting office contact is SK1 Alera Jowers at (571) 613-1558.

Notice text

2 versions

As posted on SAM.gov.

Update #2 · Latest · Jul 30, 2026

This combined synopsis/solicitation for services is prepared in accordance with the format in subpart 12.6 of the Federal Acquisition Regulation (FAR) as supplemented with additional information included in this notice. This synopsis/solicitation is being advertised as Small Business Set-Aside only. This announcement constitutes the only solicitation; no separate written solicitation will be issued. The solicitation number is 70Z028-26-Q-D7HVAC.

This requirement is for a firm fixed price services contract. The contract will be awarded using simplified acquisition procedures in accordance with FAR part 13.

Solicitation Information

Solicitation Number: 70Z028-26-Q-D7HVAC
Set-Aside: 100% Small Business Set-Aside
Applicable NAICS Code: 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
Size Standard: $12.5 Million
Wage determinations: 2015-4543, Rev 35 dated 05/14/2026
Contract Type: Firm-Fixed-Price (FFP) Services
Authority: FAR Part 12 (Commercial Products/Services) and FAR Part 13 (Simplified Acquisition Procedures)
Period of Performance:
- Base Year: 01 August 2026 – 31 July 2027
- Option Year 1: 01 August 2027 – 31 July 2028
- Option Year 2: 01 August 2028 – 31 July 2029
Performance Location: Brickell Federal Plaza Building, 909 SE 1st Ave, Miami, FL 33131

When submitting your proposal, request a price breakdown of the following:

1. HVAC Preventative Maintenance Service Plan (Includes 12 monthly PMs, 4 emergency/service visits, and all MERV 11 filters/consumables in accordance with the SOW)

2. Emergency 1st Responder Repairs (Overtime/After-Hours/Weekends. Standard rates apply; Not-To-Exceed (NTE) $2,000 per incident without CO approval)

Pricing for each year:

Base Year: ARO August 2026 – 31 July 2027
Option Year 1: ARO August 2027 – 31 July 2028
Option Year 2: ARO August 2028 – 31 July 2029

3. Vendor UEI and Cage Number

Contract will be awarded to the vendor who can perform the work outlined in the provided Statement of work in the time frame needed by unit.

Anticipated award date: 05 business days after close of solicitation. Quotes are to be received no later than close 0800 31 July 2026.

Quotes must be email to: Alera.D.Jowers@uscg.mil

Telephone requests of quotes will not be accepted, a formal notice of changes (if applicable) will be issued in Sam.Gov

Scope of Work: The Contractor shall provide all labor, tools, equipment, materials, and supervision necessary to provide preventative maintenance and emergency support services for nine (9) Air Conditioning units located on Decks 5 & 8 of the Brickell Federal Plaza Building at 909 SE 1st Ave, Miami, FL 33131.

Period of Performance: Performance of work is expected to commence within 5 days after the award.

Site visit: It is highly recommended and encouraged that a site visit is performed at the Unit to verify the requirements within the PWS and speak with the unit POC for this maintenance service.

Vendors shall contact: POC: SK2 Jorge Carrillo Email: jorge.a.carrillo@uscg.mil Phone: (954) 940-2603

Site visit Date: July 22, 2026 between 0800-1000

Q&A’s: Questions concerning the work requested must be sent to Alera.D.Jowers@uscg.mil by COB 24 July 2026. These Q&A’s will be answered and posted to this solicitation as an amendment to solicitation prior to close.

Invoicing & Billing

Invoicing must be submitted monthly in arrears via the Invoice Processing Platform (IPP) (https://www.ipp.gov). The contractor shall not exceed the monthly fixed-price invoicing amount without prior written authorization from the Contracting Officer.

Applicable FAR Clauses by References:

52.212-4- 52.212.5 Contract Terms and Conditions Commercial Items

52.217-8 Option to Extend Services (NOV 1999)

52.217-9- Option to Extend Term of Contract (MAR 2000)

52.232-18-Availability of Funds (APR 1984)

52.222-90- Addressing DEI Discrimination by Federal Contractors

The following Homeland Security Acquisition Regulations (HSAR) are incorporated as addenda to this solicitation: HSAR 3052.209-70 Prohibition on Contracts with Corporate Expatriates (Jun 2006); Contracting Officers Technical Representative (Dec 2003) (COTR) HSAR 3052.237-72. Copies of HSAR clauses may be obtained electronically at http://www.dhs.gov.

Evaluation Criteria:

Technical Acceptability: Meeting or exceeding all requirements in the SOW
Price: Lowest overall price for the 12-month period of performance.

Vendors providing an offer must be registered in SAM (System for Award Management) prior to close of this solicitation. https://www.sam.gov/portal/public/SAM/. The vendors SAM registration must be in an “ACTIVE” status prior to award

THIS IS NOT AN INHERENTLY GOVERNMENTAL FUNCITON OR FOR PERSONAL SERVICES. The Government reserves the right to cancel this solicitation at any time.

Update #1 · Jul 29, 2026