Statement of work SE District 7.pdf
PDF 224 KB Posted
- Attached to
- USCG Southeast District 7 HVAC Maintenance Federal contract opportunity
- Solicitation number
- 70Z028-26-Q-D7HVAC
About this file
This is a Statement of Work for HVAC preventative maintenance services at the USCG Command Center located at 909 SE 1st Ave, Miami, FL 33131. The contract covers air conditioning maintenance on nine HVAC units located on the 5th and 8th floors of the Brickell Federal Plaza Building, including two large units, five ceiling units, and two mini-split systems. The period of performance consists of a base year from August 1, 2026 through July 31, 2027, with two optional one-year renewal periods (August 1, 2027 – July 31, 2028 and August 1, 2028 – July 31, 2029).
The vendor must provide a comprehensive one-year preventative maintenance service plan that includes 12 monthly visits, with four additional service/repair/emergency visits factored into the monthly aggregate pricing. The vendor must respond to emergency calls within 12 hours and serve as the first responder for after-hours and weekend service calls at no additional cost, with repairs capped at $2,000 unless approved by USCG purchasing. The vendor must supply all MERV 11 filters and drain treatment supplies. Services encompass monthly, quarterly, and annual maintenance activities, including filter changes/cleaning, coil cleaning, electrical connection checks, compressor operation verification, refrigerant charge testing, motor lubrication, and condenser drain clearing. Billing shall be monthly in arrears using government online billing procedures, with costs divided into 12 equal monthly payments that incorporate the initial comprehensive annual PM service. The vendor shall not exceed monthly invoicing without prior written approval from the Contracting Officer, SKC Andrew Johnson.
View the file
Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| SF30 modification to RFQ D7 HVAC.pdf | ||
| HVAC Question and Answers.pdf | ||
| HVAC QA.pdf | ||
| SF30 modification to RFQ D7 HVAC.pdf | ||
| Acquisition applicable FAR Clauses.pdf | ||
| RFQ SF-1449 SE DISTRICT HVAC.pdf | ||
| Service Contract Act WD 2015-4543.pdf | ||
| Updated Invoice Instructions.pdf |
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Text version
Statement of Work
SE DISTRICT HVAC Maintenance
USCG COMMAND CTR.
909 SE 1st Ave, Miami, FL 33131
PO2 Jorge Carillo - Phone: (305) 415-6762
Services: Provide air conditioning preventative maintenance on 09 ACs located in the Brickell Federal Plaza Building at 909 SE 1st Ave, Miami, FL 33131.
Period of Performance:
Base Year: 01 August 2026 – 31 July 2027
Option Year 1: 01 August 2027 – 31 July 2028
Option Year 2: 01 August 2028 – 31 July 2029
DETAILED DESCRIPTION OF WORK SCOPE: Annual PM on A/C units Decks 5 & 8
SCOPE: To completely open up each HVAC unit (8 total) and evaluate current condition in regard to condition and state of repair and/or any previous maintenance. Bring units back up to optimal operating performance and sanitary conditions to help provide highest quality airflow and cooling conditions. The following services will be provided.
The 1st Annual PM to be the most involved service to bring the units up to most efficient condition during this service. Please factor in 1st Annual PM to total pricing so bill reflects 12 equal payments.
1-year Preventative Maintenance service plan which will include:
• 12 visits (one each month) regarding preventative maintenance also included are 4 Service/Repair/Emergency visits factored into monthly aggregate pricing. Vendor must respond in 12 hours’ notice for Emergencies.
• 1st RESPONDER for Service to the COMMAND CENTER A/C and will respond AFTER HOURS and WEEKENDS at our normal rates and not to exceed $2,000 in repairs unless approved by USCG purchasing dept. If further repairs may be needed that shall exceed this amount or Liebert parts that may need to be fast track ordered to solve any issue, we will work and attempt to solve any repair issue in the most efficient and timely manner possible should this become an issue.
• Provide all Filters (MERV 11 filters) and Drain treatment supplies.
Annual SOP
• Change or clean filters as needed.
• Check dampers and economy cycle operation. Check V belts.
• Clean condenser /evaporator coils as applicable.
• Check electrical connections for tightness.
• Check all fan motor bearings and mounts.
• Check compressor operation, mounts, and oil levels on semi-Hermetics.
• Check control thermostat operation.
• Check crankcase heater operation.
• Install refrigerant gauges.
• Check refrigerant charge: note compressor suction and discharge pressures in relation to supply, return and outside air temps.
• Record amperage with the compressor in operation, if compressor has unloaders, record loaded and unloaded.
• Record voltage with compressor in operation.
• Check operation of all time delays, defrost t stats, relays, and contactors.
• Check high and low pressure cut outs.
• Clean condenser and evaporator fan motors. Lubricate as necessary.
• Check condensate tray for proper drainage.
• Clean unit interior and exterior.
• Reinstall all access panels and screws.
• To ensure primary and secondary AC drains are clear of debris.
Quarterly SOP (end of each Quarter – July, Oct, January, April)
• Change or clean filters as needed.
• Check dampers and economy cycle operation. Check V belts.
• Clean condenser/evaporator coils as applicable.
• Check electrical connections for tightness.
• Check all fan motor bearings and mounts.
• Check compressor operation, mounts, and oil level on semi-Hermetics.
• Check control t stat operation.
• Check crankcase heater operation.
• On heat pumps, check reversing valve operation.
Monthly SOP
• Inspect all filters and if necessary clean or replace.
• Check bearing braces for tightness. Check and grease as required.
• Adjust all fan V belts, if necessary, if belt slips or shows signs of wear replace as needed.
• Lubricate motors as prescribed on motor tag or unit sticker.
• Inspect humidifier for lime deposits. Clean as needed.
• Clean condenser/evaporator coils if needed.
• Check dampers and economy cycle operation.
Total cost Fee per month which will include the 1st RESPONDER service for Command Center Emergency Service invoiced at our normal cost rates and the replacement of filters with Merv 11 filters broken down into 12 equal payments.
***EQUIPMENT***
09 HVAC units in the building are as follows:
**On the 8th Floor:
1-2) The 2 big units in the command center (the new one, with access from the hallway, and the older one in the locker room.
3-4) The 2 mini-splits in the command center server room and storage room.
5) The ceiling unit in the command security office, over the main cubicle space.
6) The mini-split in the command security office, in the room with the “bank vault" style door.
7) The ceiling unit in the SCIF's conference room.
**On the 5th floor:
8) The big one in the main server room, in C5I spaces.
9) The mini-split in the training classroom outside of DXR.
***BILLING***
Billing to be monthly in arrears, payment will be made using government online billing procedures
Vendor not to exceed monthly invoicing during the performance period without prior approval from the Contracting Officer SKC Andrew Johnson
File details come from the government source that posted it. Updated .