US Forest Service (USFS) RFQ for Tent Systems for use during Fire Suppression, All-hazard Incidents, and RX Project Work

The Department of Agriculture (USDA) US Forest Service (USFS) is soliciting quotes (RFQ) for Tent Systems for use during local, regional, and nationwide fire suppression, all-hazard incidents, and RX Project Work. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAR FAC 2024-04, effective date of May 1, 2024.  Vendor pre-quote meeting will be held June 3, 2024 during which potential quoters may obtain a better understanding of the work required.  Quoters must register at https://forms.office.com/g/XnsL4ydTxS prior to Friday, May 31, 2024, 1700 MT.  Participation is not mandatory to submit a quote. An invite link will be sent to registered participants the day prior to the virtual meeting.

All questions in regards to this solicitation need to be submitted in writing through email to SM.FS.IPO_IIPA@usda.gov no later than 1700 MT on June 3, 2024.  Questions not submitted through email to the designated inbox or questions submitted past the established cutoff date and time will not be considered.

The Government anticipates awarding multiple preseason Incident Blanket Purchase Agreements (I-BPAs) using a total Small Business set aside. The associated North American Industrial Classification System (NAICS) code for this procurement is 115310, with a small business size standard of $34M. 

The US Forest Service (USFS) Wildland Fire Program has an immediate need for tent systems defined as fully enclosed areas for multi-use facilities, including but not limited to: office spaces, meeting rooms, storage for supplies, electronics, food, and accommodation for personnel and first aid/medical facilities. The term tent system is synonymous with yurt. In addition, a tent system requires insulated walls, insulated ceiling, flooring, lighting, a temperature control system and an adequate power and distribution system to meet the requirement provided within the solicitation.

Contractors are responsible for all equipment, materials, supplies, transportation, lodging, managed/supervised/trained/certified personnel necessary to meet or exceed the Agreement specifications. The resources may be used in the protection of lands, to include but not be limited to, severity, fire suppression, all-hazard incidents, and RX prescribed project work. Any awarded agreement may be ordered off of by the USFS Interagency Cooperators (DOI, NPS, BIA, State etc.) and those orders are subject to that agency’s payment and administrative terms. 

Rates will be based on a daily rate unless otherwise noted.  Vendor must quote all tent systems (Type 1 through Type 4)  to be considered a responsible quote for consideration. No photo submittals, inventory/quantity lists, or pre-award inspections will be conducted as part of the quote and award process. 

RATES: 
Type 1 Tent System - 1001-1300 square feet (example 23' x 60')
Type 2 Tent System - 701-1000 square feet (example 23' x 42')
Type 3 Tent System - 501-700 square feet (example 19' x 35')
Type 4 Tent System - 200-500 square feet (example 20' x 20', 20' octagon)
Mileage – per mile and based on transport of minimum 5 each tent systems per load
Relocation Fee* - per tent system based on Type (Type 1 through Type 4)

Optional Items:
Vestibule Connector - completely enclosed with floor, walls and ceiling and mounts
Screen (External) Walls - mesh screen wall panel that replaces standard side walls
Divider (Internal) Walls - including zipper doorways and mounting brackets
Additional external doors with required mounting brackets
*Relocation means moving (teardown and setup up) an entire tent system from one physical location to another, moving panels or doors does not constitute relocation.

Vendors must have a valid UEI (Unique Entity ID) Number. Request a free UEI Number from the System for Award Management (SAM): https://sam.gov/content/entity-registration 

Vendors must have active registration in the System for Award Management (SAM): https://sam.gov/content/entity-registration