US Embassy RFQ - For Right Hand Drive Vehicle - SUV in Pretoria, South Africa
Closed Solicitation Posted
- Solicitation number
- PR15507357
- Agency
-
US Embassy Pretoria
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 42311 Automobile and Other Motor Vehicle Merchant Wholesalers
- PSC
- 2310 Passenger Motor Vehicles
- Place of performance
- Pretoria Gauteng 0001 South Africa
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy Secret Service in Pretoria, South Africa is procuring one new right-hand drive Sport Utility Vehicle through Request for Quote PR15507357. The SUV must be a full to mid-size vehicle with all-wheel drive capability, 5-7 passenger capacity, 8-speed automatic transmission, petrol fuel, leather upholstery, adaptive air suspension, and smartphone interface, comparable to models like Volvo XC60/XC90 or BMW X3/X5. Vendors must provide firm fixed pricing quoted in South African Rand, include complete vehicle specifications accounting for price and exchange rate fluctuations, and demonstrate active registration with SAM.gov. The vehicle must include safety window film, a 21-day South African permit, minimum 5-year/100,000km maintenance plan, and 5-year warranty, with delivery required within 3 months of order. The quotation deadline is close of business on August 25, 2025, with no late submissions accepted and all quotes to be submitted via email to pretoria_contracting_office-dl@state.gov.
This procurement has no set-aside designation and no incumbent contractors are identified in the solicitation documents. While no specific budget range is disclosed, the Embassy will provide Certificate A for custom duties and prices must exclude MIDP duty and Ad Valorem taxes. The contract involves procurement of a single high-specification SUV unit, representing a one-time vehicle acquisition rather than ongoing services. Performance will occur in Pretoria Central, South Africa, with the successful contractor required to deliver the vehicle to the U.S. Embassy location. Payment terms specify net 30 days after work completion and proper invoice receipt, with payments made via electronic funds transfer and no advance payments or deposits authorized. The procurement follows standard diplomatic mission contracting procedures with FAR and DOSAR clauses incorporated into the final agreement.
Notice text
The U.S. Embassy Secret Service in Pretoria, South Africa, is requesting quotes for the supply and delivery of a new Right Hand Drive vehicle.
Quote reference number: PR15507357
The following documents are attached and need to be signed when submitting your quotations:
- The SCOPE OF WORK.
- US Government Clauses
- If you wish to quote for this opportunity, kindly please be advised that you will need to register with SAM.gov and provide proof that you are in the process of registering or that you already have registered with SAM. Instructions for the registration process is attached.
Quotations:
Firm fixed pricing is to be quoted.
Quotes to be completed on the company letterhead, indicating the company’s address, contact details and name and email of the contact person.
No alterations or pricing changes will be accepted after the Quotation deadline.
Please quote in South African Rand (ZAR)
The closing date and time for receiving quotes is COB: 25 August 2025 (kindly be advised that NO late quotes will be accepted).
Please email your submission to: pretoria_contracting_office-dl@state.gov.
The successful offeror will be required to:
- Will have to provide proof of an active registration on www.sam.gov (Please refer to the attached guidance).
U.S Embassy payment terms:
- The U.S Embassy issues only fixed priced contracts and advance payments and deposits are not authorized. Payment will be made via EFT into the company’s bank account, 30 days AFTER the work has been completed AND a proper invoice has been received by our payments office, whichever is later.
- As a Diplomatic Mission, we represent the U.S. Government and are unable to sign any contracts, credit applications and T’s & C’s.
- By submitting an offer, you are agreeing to waive any terms that may be in contrast to the above.
SAM REGISTRATION:
Your proof of active SAM registration must be included with your submission.
Offerors who are not yet registered, must do so prior to the contract being awarded.
Please note that your invoice will not be paid until your SAM registration reflects as “active”.
FAR and DOSAR Clauses:
The attached FAR and DOSAR clauses form part of this contract.
Files
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