US Embassy Quito Compound Bank Load Purchase and Installation
Closed Solicitation Posted
- Solicitation number
- 19EC7525Q0005
- Agency
-
US Embassy Quito
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 335999 All Other Miscellaneous Electrical Equipment and Component Manufacturing
- Place of performance
- Quito Pichincha 17010 Ecuador
- Points of contact
-
- Matthew Madden quitocontracts@state.gov +5959323985000
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy in Quito, Ecuador is seeking contractors to replace and install a new load bank system through Request for Quotations 19EC7525Q0005. The project involves supplying and installing a 1100kW, 480V, 3-phase, 60Hz resistive load bank with 25kW load step resolution and manual control, including dismounting the existing system, electrical installation, commissioning, and providing comprehensive documentation. Contractors must meet stringent safety, electrical, and performance standards, including compliance with OBO specifications, NFPA, OSHA, and local Ecuadorian regulations, while maintaining comprehensive insurance coverage including general liability and Defense Base Act insurance. The government intends to award based on the lowest acceptable price from technically compliant proposals, potentially without discussions, though discussions may be held if necessary. Critical dates include a mandatory pre-quotation conference and site visit on August 28 at 9:30am local time, questions due by September 2 at 4:00pm local time, and quotations due by September 9 at 12:00am local time.
This procurement does not utilize any set-aside designations despite initial references to Women-Owned Small Business status in the documentation, and no incumbent contractors are identified in the solicitation materials. The contract timeline specifies completion within 15 days of the Notice to Proceed, with contract award anticipated for September 20, 2025, following the September 9 quotation deadline. The work will be performed at the U.S. Embassy compound located at Av. Avigiras, Av. Eloy Alfaro E12-170 in Quito, Ecuador. Contractors must be registered in the System for Award Management (SAM) database prior to submission and must submit technical and economic proposals in separate emails not exceeding 25MB each, formatted in MS-Word, MS-Excel, or PDF formats. The project falls under NAICS code 335999 (All Other Miscellaneous Electrical Equipment and Component Manufacturing) and requires specialized electrical expertise for embassy infrastructure support.
Notice text
Enclosed is a Request for Quotations (RFQ) for Bank Load Purchase and Installation. If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-quotation conference and site visit on August 28 (9:30am, local time) at the US Embassy located at Av. Avigiras, Av. Eloy Alfaro E12-170. Prospective offerors/quoters should contact quitoprocurement@state.gov by August 26 (12:00pm, local time) and provide name, ID number and nationality of attendees.
The questions are due by September 2 (4:00pm, local time). No questions will be answered after this time.
Quotations are due by September 9 (12:00 am, local time). No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to quitocontracts@state.gov . It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 25MB. If the file size should exceed 25MB, the submission must be made in separate files with less than 25MB each. Technical and economic proposals must be submitted in separate emails. Failure to send two separate emails may the offeror’s proposal to be considered non-responsible and no further consideration will be given.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
6. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at the time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given.
Files
| File | Type | Posted |
|---|---|---|
| RFQ 19EC7525Q0005.pdf | ||
| 19EC7525Q0005_Cover letter.pdf | ||
| SF1449.pdf |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity