Up to 60 month lease of 4 MFDs GUAM

General

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6 – Streamlined Procedures for Evaluation and Solicitation for Commercial Items, in conjunction with FAR part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ) number SP7000-21-Q-0002.

This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2021-01 effective 1 OCT 2020, and Defense Federal Acquisition Regulation Supplement (DFARS) DPN 20200929 edition, and Defense Logistics Acquisition Directive (DLAD) Current to Revision 5.

The Government anticipates awarding one firm fixed price contract to the vendor that submits the Lowest Priced Technically Acceptable (LPTA) quote. Inspection and acceptance will occur at FOB destination. Defense Priorities and Allocations Systems (DPAS) are not applicable to this solicitation. Any award resulting from this solicitation will be issued on a Standard Form (SF) 1449.

This procurement is being issued unrestricted. The associated North American Industrial Classification System (NAICS) code is 532420. The small business size standard is $35,000,000.00. The Federal Supply Class code is W074. This acquisition is full and open. No set-aside is available.

Requirement Description

DLA Information Operations (EMS) Division seeks to enter into a contract for up to 60 month lease of 4 A3 Multi-Functional Devices (MFDs) with services and equipment, accessories and copier machines (hereafter collectively referred to as devices) including installation and removal, full service maintenance, all consumable supplies (excluding paper), key operator training, reports, relocations, network functionality, and network security. Provide networked equipment that will be tested to operate Outside

the Continental United States (OCONUS) - GUAM Navy Enterprise Network (ONE-NET) for the "Printer, Scanner and Fax" functions. Devices cannot be delivered until they are placed on the ONE-NET approved product listing (APL) Please refer to Attachment 1 – Performance Work Statement (PWS) for requirement details.

In accordance with FAR Clause 52.217-6 the contracting officer reserves the right to increase the quantity of equipment and services at the awarded unit prices listed for each CLIN, not to exceed 50 percent per CLIN over the first 48 months of the contract. See Attachment 6 - 50 Percent Device Quantity Increase Chart.

Estimated Period of Performance

Base Period:     12/01/20 - 09/30/21, 10 Months

Option Period:   10/01/21 - 09/30/22, 12 Months

Option Period:   10/01/22 - 09/30/23, 12 Months

Option Period:   10/01/23 - 09/30/24, 12 Months

Option Period:   10/01/24 - 09/30/25, 12 Months

Option Period:   10/01/25 - 11/30/25, 2 Months

Network Testing

Will only be accomplished with the lowest priced technically acceptable awardee after

award in-accordance-with the requirements set-forth in the Performance Work Statement. If the awardee is unable to pass network testing then the award will be terminated for cause in-accordance-with FAR 52.212-4(m). The Government will then issue an award to the next lowest priced technically acceptable offeror; which that awardee will then be required to pass network testing. This process will be followed until a technically acceptable low offeror successfully passes network testing.

Delivery

30 Days after receipt of contract. If testing is required, 30 days after testing is complete. See Attachment 1 – PWS for additional details.

Important Dates

Solicitations Questions Due Date: 10/19/2020 no later than 12:00 PM Eastern.

Solicitation Close Date: 10/23/2020 no later than 10:00 AM Eastern.

Amended Solicitation Close Date 10/30/2020 no later than 10:00 AM Eastern

Points of Contact

Please submit correspondence in conjunction with this solicitation to the point of contact listed below.

Primary POC:                                                   Secondary POC:

Contracting Specialist: Chad Parent                   Contracting Officer: Timothy A. Danowski

E-mail address: chad.parent@dla.mil                 E-mail address: Timothy.Danowski@dla.mil

Provisions/Clauses

FAR 52.212-1 Addendum      

Quotes must be submitted electronically only to the points of contacts listed below. Quotes must be submitted in English and in United States Dollars. It is the vendor’s responsibility to ensure that their electronic correspondence and/or quote information has been received by the Government. Any quotes received after the closing date and time will be late and will not be accepted. The Contracting Officer reserves the right to make award without discussions.

PLEASE NOTE FAILURE TO SUBMIT ANY OF THE INFORMATION REQUIRED BY THIS

SECTION MAY RESULT IN A NON-RESPONSIVE DETERMINATION:

Please submit the quote in five (5) different parts: Cover Page, Technical, Past Performance, Pricing, and Offeror Representations and Certification. Please include the following statement on every page for Parts II, III, and IV of your proposal: “SOURCE SELECTION INFORMATION – SEE FAR 2.101 and FAR 3.104.” Additionally, include Signed acknowledgements of amendments (applicable only if any amendments are issued against this solicitation)

Part I – Cover Page

a. Offeror company name

b. Offeror Commercial and Government Entity (CAGE) Code

c. Offeror mailing address

d. Offeror POCs

e. Offeror POC job title

f. Offeror POC phone number

g. Offeror POC e-mail address

h. Quote expiration date

Part II – Technical (See attachment 4 - PWS Compliance Form)

Part III - Past Performance. Indicate prior past performance, if applicable.

Part IV – Pricing (See attachment 3 - CLIN structure)

Part V - Offeror Representations and Certifications (See FAR clause 52.212-3)

Evaluation Criteria

FAR 13.106-2 Evaluation of Quotations or Offers – The Government intends to evaluate quotes

in response to this quotation and will award one firm-fixed priced contract to the lowest price,

technically acceptable contractor whose quote represents the lowest price. Therefore, to be

considered for award, contractors are required to submit descriptive product literature/technical

information which clearly indicates the product offered meets the Government minimum

requirements. This information will be used to determine technical acceptability. Technical

information will be evaluated for acceptability (only) on a pass/fail basis and will not be rated.

Any contractor who has submitted technically acceptable product information will then have its

quote evaluated for price.

The evaluation method that will be utilized is Lowest Priced Technically Acceptable (LPTA) in accordance with FAR 15.101-2. Award will be made on the basis of the lowest evaluated price of quotes meeting or exceeding the acceptability standards for non-cost factors. Tradeoffs are not permitted. Quotes are evaluated for acceptability but not ranked using the non-cost/price factors. The evaluation criteria are as follows: Price, Technical Capability, and Past Performance.

All invoicing under this contract will be accomplished via Wide Area Workflow (WAWF).

The following FAR, DFARS and DLAD clauses and provisions apply to this solicitation. The complete text of any of the clauses and provisions may be accessed in full text at http://acquisition.gov/.

FAR 52.212-1 – INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

FAR 52.212-2 – EVALUATION – COMMERCIAL ITEMS

a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Price_____________________________

Technical Capability________________

Past Performance_____________________________________

Technical and past performance, when combined, are less important than price. 

FAR 52.212-3 – OFFEROR REPRESENTATIONS AND CERTIFICATIONS – COMMERCIAL ITEMS

Attachments

ATTACHMENT 1 Performance Work Statement

ATTACHMENT 2 Delivery Schedule

ATTACHMENT 3 CLIN Structure

ATTACHMENT 4 GUAM QASP

ATTACHMENT 5 PWS Compliance Form