Underground Cabling Plant Maintenance, Location Service, and Building Cable Additions at the U. S. Department of State, Diplomatic Security Service, Foreign Affairs Security Training Center (FASTC)
Closed Solicitation Posted
- Solicitation number
- AQ106924A3517
- Agency
-
Office of Acquisition Management
Department of State
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238210 Electrical Contractors and Other Wiring Installation Contractors
- Place of performance
- Blackstone, Virginia 23824, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State Office of Acquisition Management is seeking a contractor to provide underground cabling plant maintenance, location services, and building cable additions at the Foreign Affairs Security Training Center (FASTC) in Blackstone, Virginia. The solicitation requires emergency underground cable repairs, with the scope including maintenance of approximately 400 miles of underground cabling and additional interior data drops in existing buildings. Key contract requirements include expedited 24-hour emergency repair response, adherence to Virginia State Law for underground work, restoration of work areas, and compliance with specific cabling installation standards. Contractors must provide daily repair updates, submit comprehensive documentation, and ensure cable testing meets ISO standards. The solicitation requires all contractor personnel to be U.S. citizens or legal aliens with background checks, with questions about the opportunity due by February 18, 2025, at 5:00 PM EST to specific contact emails.
The contract is designated as a total small business set-aside with a base year and four optional renewal years, contingent upon funding availability. Services will be performed across 21 buildings on FASTC's 1,350-acre campus, involving approximately 150 manholes and cable systems with 12-196 fiber strands and 25-pair copper cables. The contract includes emergency repair services, location marking within two business days, and interior cabling installations during standard business hours. Invoicing will be conducted quarterly through the Invoice Processing Platform (IPP), with a six-month workmanship warranty required. While specific award values are not explicitly stated, the pricing template suggests estimated labor hours for emergency and non-emergency repairs, with potential annual cost increases. Contractors will be required to provide hourly labor rates, equipment costs, and material pricing for various cable types, with the place of performance specifically located in Blackstone, VA 23824.
Notice text
2 versions
Update #2 · Latest ·
Summary of the Statement of Work (SOW) for Underground Cabling Plant Maintenance
Purpose: The U.S. Department of State requires a contract for emergency underground cable repairs at the Foreign Affairs Security Training Center (FASTC) for a base year and four optional renewal years. The scope includes maintenance of approximately 400 miles of underground cabling and additional interior cabling for data drops in existing buildings.
THIS IS A TOTAL SMALL BUSINESS SET ASIDE
Scope of Work:Emergency Repairs: Address failures in underground cabling systems due to natural or manmade events, requiring expedited response.
Cabling Installation: Install additional data drops in existing buildings based on detailed requirements provided in specific Statements of Work.
Performance Period: The contract spans one base year with four optional years, contingent upon funding availability.
Government Furnished Materials: The government will supply necessary documentation and specifications for the contractor.
Reporting Requirements: Contractors must provide daily updates on emergency repairs and submit documentation of completed work, including cable test results.
Quality Assurance: Compliance with applicable standards is mandatory, with the government reserving inspection rights.
Key Provisions:
1. Adherence to Virginia State Law regarding underground work.
2. Timely response to emergency situations, with repairs initiated within 24 hours.
3. Restoration of work areas to original conditions post-repair.
4. Itemized billing for completed work.
Location Services: Contractors must mark underground cable pathways within two business days of notification.
Building Cabling Standards: Clear guidelines for cabling installation, including cable types, installation methods, testing protocols, and labeling standards.
Warranty: Workmanship guaranteed for six months post-acceptance.
Labor Security Requirements: Contractor personnel must be U.S. citizens or legal aliens with background checks.
Invoice Submission: Invoices to be submitted quarterly via the Invoice Processing Platform (IPP).
*The order that comes from this solicitation will be awarded to the Lowest Price Technically Acceptable (LPTA). The areas that will be reviewed as Acceptable/Unaccaptable are as follows:
Criteria 1: Does vendor have experience with Duct bank and underground repairs?
Criteria 2: Does vendor have experience with Installing CAT6/Fiber cable?
Criteria 3: Does vendor have experience with connecting cabling to racks and patch panels?
Criteria 4: Does Vendor have experience with terminating cabling, different types of terminations such as LC/SC, RJ-45, keystone, and wall ports?
Criteria 5: Does vendor have experience in heavy digging machinery as it pertains to duct bank repair/construction?
Criteria 6: Does vendor have experience and means to pull fiber through duct banks?
Criteria 7: Does vendor have experience/means to install conduit for cabling?
Criteria 8: Does vendor have employees that can be issued a State Dept FAC badge, employees that can pass a moderate risk public trust background check?
Criteria 9: Does vendor have ability to mark underground duct banks?
Criteria 10: Does vendor have experience in pumping water and debris from manholes?
Criteria 11: Does the vendor have equipment to pump out water and debris from manholes?
Criteria 12: Does vendor agree to respond to emergency repair request by phone within 4 hours of receiving notification by phone?
Criteria 13: Does vendor agree to be on site within 24 hours of initial notification of emergency repairs?
Criteria 14: Does vendor agree respond to non-emergency request for quote/statement of work within 5 business days?
Criteria 15: Does vendor agree to using the color code standard set for FASTC networks?
Any questions must be submitted in email by February 25, 2025 5pm EST to BJ Roper (roperjrma@state.gov) and Patrick Jones (jonespr@state.gov).
Update #1 ·
Summary of the Statement of Work (SOW) for Underground Cabling Plant Maintenance
Purpose: The U.S. Department of State requires a contract for emergency underground cable repairs at the Foreign Affairs Security Training Center (FASTC) for a base year and four optional renewal years. The scope includes maintenance of approximately 400 miles of underground cabling and additional interior cabling for data drops in existing buildings.
Scope of Work:Emergency Repairs: Address failures in underground cabling systems due to natural or manmade events, requiring expedited response.
Cabling Installation: Install additional data drops in existing buildings based on detailed requirements provided in specific Statements of Work.
Performance Period: The contract spans one base year with four optional years, contingent upon funding availability.
Government Furnished Materials: The government will supply necessary documentation and specifications for the contractor.
Reporting Requirements: Contractors must provide daily updates on emergency repairs and submit documentation of completed work, including cable test results.
Quality Assurance: Compliance with applicable standards is mandatory, with the government reserving inspection rights.
Key Provisions:
1. Adherence to Virginia State Law regarding underground work.
2. Timely response to emergency situations, with repairs initiated within 24 hours.
3. Restoration of work areas to original conditions post-repair.
4. Itemized billing for completed work.
Location Services: Contractors must mark underground cable pathways within two business days of notification.
Building Cabling Standards: Clear guidelines for cabling installation, including cable types, installation methods, testing protocols, and labeling standards.
Warranty: Workmanship guaranteed for six months post-acceptance.
Labor Security Requirements: Contractor personnel must be U.S. citizens or legal aliens with background checks.
Invoice Submission: Invoices to be submitted quarterly via the Invoice Processing Platform (IPP).
Any questions must be submitted in email by February 18, 2025 5pm EST to BJ Roper (roperjrma@state.gov) and Patrick Jones (jonespr@state.gov).
Files
| File | Type | Posted |
|---|---|---|
| FASTC Cabling QA.xlsx | XLSX spreadsheet | |
| FASTC Cabling QA.xlsx | XLSX spreadsheet | |
| 19AQMM25Q0112.pdf | ||
| SOLICITATION SOW FASTC Underground Cable.pdf | ||
| Pricing Template FASTC Cable Contract.xlsx | XLSX spreadsheet |
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