SOLICITATION SOW FASTC Underground Cable.pdf

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Statement of Work for Underground Cabling Plant Maintenance, Location Service, and Building Cable Additions at the U.S. Department of State, Diplomatic Security Service, Foreign Affairs Security Training Center (FASTC)

Purpose The Department of State (DoS), Diplomatic Security (DS) has a requirement to issue a contract for one base year, with four (4) option years, renewable at the Government’s discretion for emergency underground cable repairs. FASTC has approximately 150 manholes that connect 400 plus miles of single mode optical fiber and copper cabling underground. The underground cable is run in various legs totaling approximately 5 linear miles in concrete duct banks.

Distances between manhole junctions are between 300 – 500 feet with 300 being the most common. Fiber cable counts between 12-196 strands. Copper cable is typically 25 pair cable.

Any natural or manmade event that causes the underground cable to fail to transmit between junctions and/or buildings will be considered an emergency and shall require expedited repairs described in the provisions below.

This contract shall require the contractor to mark underground cable pathways on demand prior to construction, grading, or digging by others on the FASTC campus. The contractor will add the hourly rate to mark underground cable locations and itemize separately on the submitted quote.

This contract shall also include additional inside cabling of data drops in existing buildings.

The additional cabling of buildings will be procured using firm-fixed pricing. The government will provide the contractor with a detailed Statement of Work outlining the specific cabling requirements for each building, including the number and location of data drops, termination points, and any other pertinent details. In response to each SOW, the contractor will submit a firm- fixed price quote for the complete cabling installation and testing services required. The contractor’s quote must include all labor, materials, and other direct cost necessary to fully perform the work in accordance with the SOW. Once the government reviews and approves the contractor’s firm-fixed-price quote, a bilateral modification will be issued to incorporate the agreed-upon price into the contract.

The contractor will then perform the building cabling work as a distinct, separate firm-fixed-price contract line item, separate from the emergency underground cabling repair services.

Buildings consist of newly constructed commercial construction material and are office building, shop, and warehouse type facilities. Materials are cinderblock and/or sheet metal exterior.

Interior is cinderblock and/or metal framing and dry wall. FASTC campus covers 1350 acres and consist of 38 venues with between 1 to 11 buildings per venue. Requirements for additional interior cabling will be identified on a case by case bases and issued as firm-fixed-price line items through this contract. These line items will be quoted as normal business hours from 7:00 AM to 4:00 PM Monday through Friday and not considered part of the emergency underground cable repairs as outlined in the underground cable repair.

The contractor will include a statement in their quote that they shall adhere to all provisions in this

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statement of work.

Scope of Work The contractor shall provide all labor, materials, equipment, and expertise necessary to perform emergency underground cabling repairs and additional interior cabling of data drops in existing FASTC buildings. The scope includes, but is not limited to the following:

• Emergency repairs the underground cable and systems as required.

• Installation of additional interior cabling, including data drops.

Performance Period The performance period for this contract will consist of a base year plus four (4) option years, which may be exercised at the discretion of the government, subject to the availability of funds.

Government Furnished Materials The government will provide any necessary documents, specifications, and relevant information required for the contractor to perform the work outlined in this SOW.

Reporting Requirements The contractor shall provide regular updates on the status of emergency repairs daily. Status of jobs lasting more than a week at the end of the work week, and jobs that are a week or shorter when the work is completed. Cable test results shall be included in final report. Documentation of completed work and any incurred issues or delays should be submitted in a timely manner.

Quality Assurance The contractor shall adhere to all applicable standards and regulations to ensure the quality and safety of all work performed. The government reserves the right to conduct inspections to verify compliance with the SOW.

Provisions

Underground Cabling

Attachment B Statement of Work for Underground Cabling

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1. The contractor shall adhere to Virginia State Law, including the Virginia Underground Utility Damage Prevention Act, prior to performing any underground work, excavation, and/or construction.

2. The contractor shall adhere to Virginia State Law and Administrative Codes in accordance with Occupational Safety and Health Administration, Public Utility, and Telecommunications.

3. The contractor shall remove debris and water from manholes and handholes prior to inspections or work to be performed in each man/hand hole.

4. The contractor shall repair optical fiber and/or copper underground in the instance of a break, cut or other natural or manmade event that causes the cable to fail to transmit data or the decibels fall below industry standards for data transmission.

5. The contractor shall provide same day call back in response to emergency underground cable break.

6. The contractor shall be on site no later than next day, in response to emergency underground cable break, to repair underground cable.

7. The contractor shall repair underground cable in case of data transmission failure from the time they arrive on site continuously 24 hours per day, 7 days per week until data transmission service is restored.

8. The contractor shall restore the area of work to the same condition prior to any cable repairs, to include digging through or around, natural areas, concrete, paved, or dirt roads.

9. If the contractor modifies the underground duct bank, it must be restored to the minimum integrity it was prior to modification.

10. The contractor will be responsible for repairs of any damages incurred by the contractor, contractor’s equipment, or personnel working for the contractor.

11. If the Government has fiber or copper cabling on hand to repair the damaged cable, the vender will use the Government’s cable stock and order replacement cable.

12. If the Government does not have the cable on hand, the contractor will procure the proper cable to repair the damaged cabling.

13. If the cable required for repairs is not available within 48 hours the Government shall ask the contractor for options for a temporary repair depending on the nature of the facilities impacted.

14. All underground cabling shall be direct burial cable.

15. The contractor shall submit an itemized bill for labor, equipment, and material to the Government point of contact (GPOC) once the repairs are completed and areas are restored to prior condition.

Location Services (Marking Underground Cable Paths)

1. The contractor shall be on site within 2 business day of notification to mark pathway of underground cable pathways. In the case that the Government is not given proper notice, the contractor shall do their best to expedite the marking of the cable pathway.

2. The contractor shall mark all duct banks and cable pathways in the area of proposed excavation.

3. The contractor shall contact the GPOC prior to marking and shall walk the proposed excavation site with the GPOC to ensure all cable pathways are identified and marked.

4. The contractor shall adhere to industry standards when marking cable pathways.

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Building Cabling and Data Port The LAN/cable code is:

1. LAN1 is black CAT6E

2. LAN3 is green CAT6E

3. LANVoIP is white CAT6E

4. LANDIN is pink or rose CAT6E

5. LANRad is orange CAT6E

6. LAN2 is red .62/125 multi-mode fiber

7. Single mode fiber shall be 9/125

General cabling requirements.

1. All cabling shall be run using existing cable trays above the drop ceiling where available.

2. The contractor shall provide cable trays if none exist unless otherwise stipulated by the GPOC.

3. The contractor shall provide flush mounted single gang boxes in office interior walls.

4. The contractor shall provide surface mount metal boxes and surface mount metal conduit on cinder block walls.

5. The contractor shall provide industry standard weatherproof single gang boxes in outdoor or exterior locations.

6. The contractor shall provide white face plates for mounting keystones for both surface and flush mount boxes.

7. All cable runs shall terminate in the network closet or computer equipment room (CER) via cable trays designated by the GPOC.

8. The Contractor shall provide RJ45 Keystones from Directron, Legrand or similar in quality.

9. Keystones on both ends of CAT6E termination and cables shall be color coded and match the FASTC site cable color-coding standards.

10. The contractor shall label each termination faceplate and patch panel in accordance with FASTC labeling standards and will be provided by the GPOC

11. Each cable run shall be tested and pass in accordance with ISO 11801:2017.

12. The contractor shall provide 2U 48 or 1U 24 port patch panel to terminate cable runs if existing patch panels do not have unused ports available.

13. The contractor shall not mix different LANs in a single patch panel, e.g. LAN1, LAN2, and LAN3 will each have separate patch panels.

14. If there is space in existing patch panels the contractor shall fill the partially filled patch panel, before adding an additional patch panel, provided they are the same LAN type.

15. All termination boxes will be standard height, 15 inches above finished floor (AFF) unless otherwise noted.

16. The contractor shall bundle like colored cables together, from patch panel to termination points.

17. The contractor shall bundle like colored cables with existing same color cables if the contractor is running cables where current cabling exists.

18. A SOW shall be provided to the contractor and will include a drawing with requested cabling, drops and termination points.

19. The contractor shall be given a walk through to clarify any questions by the GPOC.

20. All cabling shall be bound with Velcro and neatly run through ladder racks, CERs, and equipment racks.

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Additional Cable Requirements – Testing All cables shall be tested after installation is completed.

Each cable run shall be tested accordance with ISO 11801:2017.

Data cables shall be continuity tested and pair scans to 1024MB/s, with written confirmation for each cable that the test was conducted and passed.

Cable decibel loss shall be within industry standards.

Additional requirements shall be documented in the individual statement of work for each cabling project.

Warranty The contractor’s workmanship shall be guaranteed for six months from the date of acceptance by the Department of State GPOC on site.

Damage/Work Hours/Escorts For emergency cable repairs work shall be continuous until complete. The site area shall be restored to its original state and all packaging material removed.

For building cabling and data ports, work shall be carried out during normal working hours of 7:00 a.m. to 4:00 p.m. local time Monday through Friday. All damage shall be repaired to the original state and stations, hallways, communications rooms, and such shall be left clean and tidy, with all packaging material removed. Escorts are required for contractor personnel within DS controlled areas unless contractor personnel are DoS badged. A list of contractor personnel must be delivered to the GPOC no later than 1 business day before work commences.

Contractor personnel information shall include:

1. Employer

2. Full Name

3. Date of Birth

Diagrams – As Built The contractor shall provide two copies of the cabling schematic diagrams as built to the GPOC in hard copy and digital or soft copy.

Labor Security Requirements

1. Contractor personnel installing cabling within DoS buildings will be required to be U.S. Citizens or legal alien with a National Crime Information Center (NCIC) background check.

2. The contractor must provide a certificate of insurance.

Invoice All invoices will be submitted quarterly through Invoice Processing Platform (IPP) at IPP (treasury.gov) The contractor shall ensure that its supporting documentation conforms to IPP requirements. IPP accommodates up to 25 supporting attachments per invoice, individual attachment file size may not exceed ten megabytes (10mb). If the Contractor assesses that their supporting documentation will not reasonably conform to IPP requirements, the Contractor shall contact the Contracting Officer to explore possible alternatives. In addition, the IPP only allows https://www.ipp.for.fiscal.treasury.gov/ https://www.ipp.for.fiscal.treasury.gov/

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Attachment B Statement of Work for Underground Cabling certain characters to be used as the invoice number. The invoice number shall conform to the IPP convention, and the attachments (if used) shall match exactly the invoice number allowed.

Points of Contact All quotes shall be submitted by e-mail to BJ Roper at roperjrma@state.gov and Patrick Jones at jonespr@state.gov.

Name and location:

Department of State Foreign Affairs Security Training Center (FASTC) 700 Kemper Ave Blackstone, VA 23824 mailto:CurrierMJ@state.gov mailto:CurrierMJ@state.gov mailto:WatkinsJF@state.gov mailto:LucySW@state.gov mailto:curriermj@state.gov