Umpqua NF, Tiller Ranger District Janitorial Services
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 1240BK25Q0024
- Agency
-
Region 6 - Pacific Northwest Region
Forest Service, Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 561720 Janitorial Services
- PSC
- S201 Housekeeping- Custodial Janitorial
- Place of performance
- Tiller, Oregon 97484, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of Agriculture Forest Service, Pacific Northwest Region (Region 6) is seeking a small business contractor to provide comprehensive janitorial services for the Umpqua National Forest's Tiller Ranger District located in Tiller, Oregon. The solicitation (1240BK25Q0024) is a combined synopsis/solicitation for commercial items that will establish a Firm Fixed Price service contract for cleaning two buildings totaling approximately 8,635 square feet. Contractors must provide all necessary labor, supervision, management, tools, materials, and equipment to perform janitorial duties, including weekly and monthly cleaning tasks, trash removal, floor maintenance, and restroom services. Interested vendors are required to submit a quote package containing three separate attachments: technical capability, past performance documentation, and a completed price schedule by April 17, 2025, at 2:00 PM Pacific Time. Two optional pre-quote site visits are scheduled for April 8 and April 10, both starting at 2:00 PM PST, with interested parties required to RSVP to Amy Rusk.
The procurement is a Total Small Business Set-Aside under NAICS code 561720 with a small business size standard of $22 million, meaning only small business concerns are eligible to submit quotes. The contract includes one 12-month base period and four 12-month option periods, effectively spanning from the date of award through April 30, 2030. Services will be performed at 27812 Tiller-Trail Hwy in Tiller, Oregon, covering a main office building and a Riverside Retreat building. The contractor will be responsible for monthly janitorial services and semiannual deep cleaning tasks such as floor stripping, waxing, and carpet shampooing. A Quality Assurance Surveillance Plan will be used to monitor performance, with a 95% acceptable quality level established across five primary task areas. An important amendment to the original solicitation reduces the janitorial service period for the Riverside Retreat building from 12 months to seven months, which contractors must take into account when preparing their quotes.
Notice text
3 versions
Update #3 · Latest ·
Amendment #1: Amend Schedule of Items - Price Schedule to reduce Riverside Retreat monthly services from 12 months to 7 months to follow the Performance Work Statement. Sign Amendment #1 form and also fill in/sign Amendment #1-Schedule of Items for your pricing. Submit both of these forms and your response to the technical evaluation questions by due date: 4/17/2025, 2 p.m. PST.
This is a Combined Synopsis/Solicitation for Janitorial Services for the Umpqua National Forest, Tiller Ranger District, Tiller, Oregon. The combined synopsis/solicitation for commercial items is prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The combined synopsis/solicitation number is 1240BK25Q0024 and is issued as a Request for Quotation (RFQ) to establish a Firm Fixed Price service contract.
The combined synopsis/solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03, effective January 17, 2025. This procurement is a Total Small Business Set-Aside. In accordance with FAR Clause 52.219-6, Notice of Total Small Business Set-Aside (which applies to this combined synopsis/solicitation), offers are solicited only from small business concerns. Offers received from concerns that are not small business concerns shall be considered nonresponsive and will be rejected.
The associated North American Industrial Classification System (NAICS) code for this procurement is 561720 Janitorial Services. The NAICS Code was identified through a review of the U.S. Census Bureau’s website where Janitorial Services was listed as a corresponding index category. The small business size standard is $22 million.
Description of Requirement: The Contractor shall provide all labor, supervision, management, tools, materials, equipment, facilities, transportation, and other items and non-personal services necessary to provide janitorial services as described in the Performance Work Statement (PWS).
Place of Performance: The work shall be performed at Umpqua National Forest, Tiller Ranger District, 27812 Tiller-Trail Hwy, Tiller, Oregon 97484
Period of Performance (POP): The period of performance shall be for 1 Base Period of 12-months and 4 Option Periods of 12-months each.
Base Year: Date of Award – April 30, 2026
Option Period 1 May 1, 2026 – April 30, 2027
Option Period 2 May 1, 2027 – April 30, 2028
Option Period 3 May 1, 2028 - April 30, 2029
Option Period 4 May 1, 2029 - April 30, 2030
An in-person site visit is highly recommended. There are two dates available for your attendance.
RSVP for the Site Visit/Pre-Quote Site Tour, by contacting: Amy Rusk at amy.rusk@usda.gov.
Site Visit/Pre-Quote Site Tour Dates: Tuesday April 8 and Thursday, April 10th, both start at 2 p.m. PST.
Quotes are due by Thursday, 4/17/2025, 1400 PT
Quote Package should contain 3 separate attachments:
1) Technical Capability (in Microsoft Word or PDF format),
2) Past Performance (in PDF format), and
3) Price Using Attachment 2 - Schedule of Items (PDF format)
Send Quote Package to Email Address: paula.winningham@usda.gov. Postal mail is not an option.
Update #2 ·
This is a Combined Synopsis/Solicitation for Janitorial Services for the Umpqua National Forest, Tiller Ranger District, Tiller, Oregon. The combined synopsis/solicitation for commercial items is prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The combined synopsis/solicitation number is 1240BK25Q0024 and is issued as a Request for Quotation (RFQ) to establish a Firm Fixed Price service contract.
The combined synopsis/solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03, effective January 17, 2025. This procurement is a Total Small Business Set-Aside. In accordance with FAR Clause 52.219-6, Notice of Total Small Business Set-Aside (which applies to this combined synopsis/solicitation), offers are solicited only from small business concerns. Offers received from concerns that are not small business concerns shall be considered nonresponsive and will be rejected.
The associated North American Industrial Classification System (NAICS) code for this procurement is 561720 Janitorial Services. The NAICS Code was identified through a review of the U.S. Census Bureau’s website where Janitorial Services was listed as a corresponding index category. The small business size standard is $22 million.
Description of Requirement: The Contractor shall provide all labor, supervision, management, tools, materials, equipment, facilities, transportation, and other items and non-personal services necessary to provide janitorial services as described in the Performance Work Statement (PWS).
Place of Performance: The work shall be performed at Umpqua National Forest, Tiller Ranger District, 27812 Tiller-Trail Hwy, Tiller, Oregon 97484
Period of Performance (POP): The period of performance shall be for 1 Base Period of 12-months and 4 Option Periods of 12-months each.
Base Year: Date of Award – April 30, 2026
Option Period 1 May 1, 2026 – April 30, 2027
Option Period 2 May 1, 2027 – April 30, 2028
Option Period 3 May 1, 2028 - April 30, 2029
Option Period 4 May 1, 2029 - April 30, 2030
An in-person site visit is highly recommended. There are two dates available for your attendance.
RSVP for the Site Visit/Pre-Quote Site Tour, by contacting: Amy Rusk at amy.rusk@usda.gov.
Site Visit/Pre-Quote Site Tour Dates: Tuesday April 8 and Thursday, April 10th, both start at 2 p.m. PST.
Quotes are due by Thursday, 4/17/2025, 1400 PT
Quote Package should contain 3 separate attachments:
1) Technical Capability (in Microsoft Word or PDF format),
2) Past Performance (in PDF format), and
3) Price Using Attachment 2 - Schedule of Items (PDF format)
Send Quote Package to Email Address: paula.winningham@usda.gov. Postal mail is not an option.
Update #1 ·
This is a Combined Synopsis/Solicitation for Janitorial Services for the Umpqua National Forest, Tiller Ranger District, Tiller, Oregon. The combined synopsis/solicitation for commercial items is prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The combined synopsis/solicitation number is 1240BK25Q0024 and is issued as a Request for Quotation (RFQ) to establish a Firm Fixed Price service contract.
The combined synopsis/solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03, effective January 17, 2025. This procurement is a Total Small Business Set-Aside. In accordance with FAR Clause 52.219-6, Notice of Total Small Business Set-Aside (which applies to this combined synopsis/solicitation), offers are solicited only from small business concerns. Offers received from concerns that are not small business concerns shall be considered nonresponsive and will be rejected.
The associated North American Industrial Classification System (NAICS) code for this procurement is 561720 Janitorial Services. The NAICS Code was identified through a review of the U.S. Census Bureau’s website where Janitorial Services was listed as a corresponding index category. The small business size standard is $22 million.
Description of Requirement: The Contractor shall provide all labor, supervision, management, tools, materials, equipment, facilities, transportation, and other items and non-personal services necessary to provide janitorial services as described in the Performance Work Statement (PWS).
Place of Performance: The work shall be performed at Umpqua National Forest, Tiller Ranger District, 27812 Tiller-Trail Hwy, Tiller, Oregon 97484
Period of Performance (POP): The period of performance shall be for 1 Base Period of 12-months and 4 Option Periods of 12-months each.
Base Year: Date of Award – April 30, 2026
Option Period 1 May 1, 2026 – April 30, 2027
Option Period 2 May 1, 2027 – April 30, 2028
Option Period 3 May 1, 2028 - April 30, 2029
Option Period 4 May 1, 2029 - April 30, 2030
An in-person site visit is highly recommended. There are two dates available for your attendance.
RSVP for the Site Visit/Pre-Quote Site Tour, by contacting: Amy Rusk at amy.lusk@usda.gov.
Site Visit/Pre-Quote Site Tour Dates: Tuesday April 8 and Thursday, April 10th, both start at 2 p.m. PST.
Quotes are due by Thursday, 4/17/2025, 1400 PT
Quote Package should contain 3 separate attachments:
1) Technical Capability (in Microsoft Word or PDF format),
2) Past Performance (in PDF format), and
3) Price Using Attachment 2 - Schedule of Items (PDF format)
Send Quote Package to Email Address: paula.winningham@usda.gov. Postal mail is not an option.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| Umpqua NF, Tiller Ranger District Janitorial Services | Award Notice | |
| This notice | Solicitation |
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