UltraCold Freezers
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 12805B25Q0111
- Agency
- Plains Area Field Research Implementation and Information Delivery, Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 333415 Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing
- Place of performance
- Edinburg, Texas 78541, United States
- Points of contact
-
- Erin Riffey erin.riffey@usda.gov (970) 631-2294
Notice details come from SAM.gov. Updated .
About this opportunity
The United States Department of Agriculture (USDA) Agricultural Research Service, Plains Area, is seeking to procure two UltraCold Freezers for its Cattle Fever Tick Research Laboratory in Edinburg, Texas. The solicitation, identified as RFQ 12805B25Q0111, is a combined synopsis/solicitation for commercial products under FAR Part 13. The freezers must meet specific technical requirements, including maintaining temperatures from -20C to -100C with a 3C variation, featuring a real-time temperature display, and including 30-day temperature logging capabilities. Potential offerors must have an active SAM.gov registration, complete required representations and certifications, and submit their quotes electronically by April 14, 2025, at 1:00 p.m. Central Time. The government will evaluate quotes using a Lowest Price Technically Acceptable (LPTA) method, with questions about the solicitation accepted only until April 10, 2025, at 1:00 p.m. Central Time.
The solicitation is set aside exclusively for small businesses under NAICS Code 333415 for Air Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing, with a business size standard of 1,250 employees. The specific model referenced is the Stirling Ultracold Freezer VAULT100, with a required capacity of 795 liters (28 cu. ft.) and specific dimensional constraints. The period of performance is 30 days after receipt of order, with the delivery location being the USDA-ARS facility at 22675 N Moorefield Road in Edinburg, Texas. While no specific award value is mentioned, the procurement involves two UltraCold Freezers that must meet stringent technical specifications, including using environmentally friendly R-170 refrigerant and maintaining an ENERGY STAR rating. The government has emphasized that this notice does not obligate them to award a contract or cover bid preparation costs, maintaining flexibility in the procurement process.
Notice text
This is a combined synopsis/solicitation for commercial products prepared in accordance with the format in Subpart 12.6 and FAR Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
Solicitation number 12805B25Q0111 is issued as a request for quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03.
This solicitation is set-aside for Small Business. The applicable NAICS Code for this procurement is 333415, Air Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing with a business size of 1,250 employees.
The USDA, Agricultural Research Service, Plains Area has a need to purchase an UltraCold Freezers for Edinburg, Texas. The Government intends to award firm fixed price purchase order.
The requirements are in further detail in the attached Requirements Documents.
RFQ 12805B25Q0111 UltraCold Freezers for Edinburg, Texas
Attachment 01 Specifications
PERIOD OF PERFORMANCE:
30 days after Receipt of Order
PERFORMANCE ADDRESS:
PA USDA-ARS
22675 N Moorefield Road
MAB 6419
Edinburg, Texas 78541
FAR 52.212-1, Instructions to Offerors-Commercial, is applicable to this acquisition. An addendum will be included in the Combined Synopsis/Solicitation.
FAR 52.212-2, Evaluation of Offerors, is applicable to this acquisition. The Government will select the Lowest Priced Technically Acceptable quote.
In order to be considered for award, Offerors shall respond by addressing all of the requirements in the Request for Quotation (RFQ). Have an Active SAM.gov registration and complete the Representations in FAR 52.212-3 and 52.204-24; the Representation and Certification section should also be completed electronically in the System for Award Management (SAM) at www.sam.gov
FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition and no addendum has been added.
FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition and applicable clauses within 52.212-5 to this acquisition have been marked with X’s.
Other additional FAR Clauses determined by the Contracting Officer to be necessary for this acquisition and consistent with customary commercial practices have been added to this synopsis/solicitation. If they are incorporated by reference in this synopsis/solicitation, use acquisition.gov to read them in their entirety. Attached Provisions/Clauses including the Buy American Act apply to this RFQ and any subsequent award.
Offers are due April 14, 2025, at 1:00 p.m. Central and must be submitted to Contract Officer Erin M. Riffey electronically to erin.riffey@usda.gov.
For information regarding this synopsis/solicitation, please contact Erin M. Riffey electronically to erin.riffey@usda.gov. Only written submitted questions will be given a response and questions received after April 10, 2025, at 1:00 p.m. Central may not receive a response.
Failure to provide the required information in the requested format may result in quotes not being considered for award.
This notice does not obligate the Government to award a contract, nor does it obligate the Government to pay for bid/proposal preparation costs.
Attachments
| File | Type | Posted |
|---|---|---|
| 12805B25Q0111 Combined SynSol Supplies.pdf | ||
| Attachment 1 Specifications - Stirling UltraCold Freezers VAULT 100.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| UltraCold Freezers | Award Notice | |
| UltraCold Freezers | Solicitation |
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