UK Lease of Vehicles

The Department of Defense Education Activity (DoDEA) is seeking a firm-fixed-price contract for leasing commercial vehicles in the United Kingdom, specifically for its schools in the Alconbury and Lakenheath areas. The solicitation requires a contractor to provide three large-size sedans and one medium passenger van, with vehicles no more than 3 years old and meeting specific operational requirements such as automatic transmission, air conditioning, and GPS. The contract will be awarded to the responsible offeror with the lowest-priced quotation, evaluated on an all-or-none basis, with submissions due by June 22, 2025. Potential offerors must submit detailed business information, vehicle specifications, and pricing using the provided Line-Items List, with an expectation of submitting their best initial pricing. The evaluation will follow Federal Acquisition Regulation (FAR) 12.203 and 13.106 guidelines, with a focus on compliance with the Performance Work Statement and contract provisions.

The solicitation is not set aside for any specific business category, with a small business size standard of $41.5M under NAICS code 532112 for Passenger Car Leasing. The contract period spans from August 1, 2025, through July 31, 2030, including a base year and four potential option years, with an anticipated award date of June 30, 2025. The vehicles will be leased on a monthly basis, with an estimated annual mileage of 7,000 miles per vehicle, and must be delivered to Student Transportation Offices at Alconbury Middle High School and Lakenheath Intermediate School in Brandon, UK. The contractor will be responsible for all vehicle maintenance, registration, licensing, and Ministry of Transport testing, including routine services and replacement of vehicles that exceed 60 months of age or 100,000 kilometers. Vehicles must meet specific requirements such as having less than 40,000 kilometers, all-weather tires, and full documentation for UK and European travel.