U009--FY26: Biofeedback Certification Training
Closed Solicitation Posted
- Solicitation number
- 36C24826Q1270
- Agency
- Veterans Integrated Service Network 8 Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 611430 Professional and Management Development Training
- PSC
- U009 Education/Training- General
- Place of performance
- Department of Veterans Affairs VA Caribbean Healthcare System (Vachs) San Juan PR 00921
- Points of contact
-
- Aurea Gonzalez aurea.gonzalez@va.gov (787) 641-7582
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 8 seeks biofeedback Heart Rate Variability training services for seven clinicians at the VA Caribbean Healthcare System, with proposals due September 22 at 10:00 AM EST and questions due September 18 at 1:00 PM EDT. This is a total small business set-aside.
Place of performance is San Juan, Puerto Rico. The contractor must deliver a seven-week HeartMath Coherence Advantage Certification program comprising 63 total hours (24 hours self-paced, 35 hours live instruction, 4 hours mentoring) with a contract period from award through June 25, 2027, scheduled to begin September 25, 2026. The didactic training must enable all seven participants to achieve Biofeedback Certification Institute of America (BCIA) certification and include registration and certification fees for the official HeartMath program in the quoted price. None of the seven clinicians have prior HeartMath registration or experience.
The procurement uses NAICS 611430 (Professional and Management Development Training) with a $15 million small business size standard, and PSC U099 (Education/Training General). The Government intends to award a single firm fixed price contract under the Revolutionary FAR Overhaul Part 12 for commercial services. Award will be made on a best-value basis using comparative evaluation of technical capability, past performance, and price. Payment is made upon completion, inspection, and acceptance. This is a new acquisition with no incumbent. Amendment No. 1, issued September 21, 2026, clarified vendor questions without changing deadlines or other solicitation terms. Contracting Officer is Aurea Gonzalez at Aurea.Gonzalez@va.gov.
Notice text
2 versions
Update #2 · Latest ·
36C24826Q1270 Biofeedback Training
Amendment No. 1 Solicitation/RFQ 36C24826Q1270
This amendment is hereby issued to provide responses to questions and requests for information submitted by potential vendors.
All offers submitted in response to this RFQ and any associated communications/documentation shall be submitted in the English language, which is the official business language of the Federal Government and its agencies.
Offer Submittal due date remains unchanged
All other areas of solicitation remain unchanged.
Response to Vendors Questions and Requests for Information
Q1. Does the Government expect the contractor s proposed training curriculum to serve as the didactic training mechanism through which the seven participants would become eligible for BCIA Biofeedback certification, or is the requirement only that the contractor s curriculum be generally aligned with BCIA standards?
The didactic training is the mechanism through which the seven participants would become eligible for BCIA Biofeedback certification.
Q2. Regarding HeartMath certification, does the Government intend for the awarded contractor to include the registration and certification fees for all seven clinicians in its quoted price, with the clinicians completing the official HeartMath Coherence Advantage certification program?
Yes, the registration and certification fees are to be included in the quote.
Q3. Alternatively, have the seven clinicians already been registered for the HeartMath Coherence Advantage certification program outside of this solicitation, with the contractor expected to provide supplemental instruction, facilitation, mentoring, or other curriculum support toward completion of that certification?
No.
Q4. Upon successful completion of the HeartMath certification requirement, does the Government intend for the seven clinicians to function as organizational/internal trainers within VA, or as independent trainers under the HeartMath certification structure?
No.
Q5. Have any of the seven clinicians previously completed HeartMath certification training, prior HeartMath coursework, or training with the HeartMath technology/products referenced in the Coherence Advantage certification application?
No.
Q6. We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services. If not brand new, could you please provide the current / previous contract number?
This is a new procurement for a one-time service.
Q7. Could you please confirm if this date is correct and if there have been any updates or amendments that may not have been posted yet?
Yes, the date is correct. This is the only amendment associated with this RFQ at the time. All Amendments are posted on SAM.gov under the RFQ.
Update #1 ·
This is a combined synopsis/solicitation for commercial items prepared in accordance with the Revolutionary FAR Overhaul (RFO) Part 12, issued August 14, 2025 (Updated April 20, 2026). This announcement constitutes the only solicitation. Offers are being requested, and a separate written solicitation will not be issued.
This solicitation is issued as a Request for Quotation (RFQ) number 36C24826Q1270 for Biofeedback HRV Training for the VA Caribbean Healthcare System (VACHS) located in San Juan, Puerto Rico.
This acquisition is a small business set-aside. The associated North American Industry Classification System (NAICS) code for this procurement is 611430 Professional and Management Development, with a small business size standard of $15.0 million. The PSC is U099, Education/Training General. The contract period of performance is expected to be from the date of award to June 25, 2027.
The Government intends to negotiate and award a single Firm Fixed Price (FFP) contract under the authority of RFO Part 12. The solicitation is being conducted using the policies and procedures of RFO Part 12 Acquisition of Commercial Products and Commercial Services.
Solicitation provisions and contract clauses that apply to the acquisition are provided in the attached RFQ along with detailed specifications, requirements, and an addendum to the instructions to offerors.
This notice incorporates provisions and clauses by reference. The full text of RFO provisions or clauses may be accessed electronically at https://www.acquisition.gov/far-overhaul
Questions submissions shall be received via email in Word format no later than 1:00 PM EDT on September 18, 2026, to Aurea.Gonzalez@va.gov
Submission of your responses shall be received no later than 10:00 AM EST on September 22, 2026, at Aurea.Gonzalez@va.gov .
The offeror shall submit a PDF version of the quote to the Government. Late submissions shall be treated in accordance with the solicitation provision at RFO 52.212-1(c). Omission of any one item MAY result in an offeror quote package being deemed ineligible for award. Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the point of contact listed below:
Contracting Officer Aurea Gonzalez Aurea.Gonzalez@va.gov
Attachments
| File | Type | Posted |
|---|---|---|
| 36C24826Q1270_2.docx | DOCX document | |
| RFQ 36C24826Q1270 Biofeedback.pdf | ||
| 36C24826Q1270_1.docx | DOCX document |
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