U. S. Embassy in Tegucigalpa – 2026 Independence Day celebration

The U.S. Embassy in Tegucigalpa, a civilian agency under the Department of State, is soliciting proposals from qualified vendors to provide comprehensive event services for the 2026 Independence Day Celebration scheduled for June 30, 2026. The procured services include venue rental, food and beverage catering, decorations, audiovisual support, staffing, and related event management services for approximately 700 guests. Key requirements mandate exclusive venue use for the full day with Embassy access beginning at 6:00 a.m., a three-hour cocktail-style reception (1400-1700 hours), five food bites per person (four savory and one sweet), both non-alcoholic and alcoholic beverage service, comprehensive audiovisual equipment with sound systems and video displays, and sufficient trained staffing. The Government will evaluate proposals using a best-value approach that considers technical capability, price reasonableness, and past performance. Proposals must be submitted electronically to tgubids@state.gov by Friday, March 27, 2026, at 10:00 a.m. local time, with a mandatory pre-proposal conference scheduled for Wednesday, March 18, 2026, at 10:00 a.m. at the New Embassy Compound in Tegucigalpa.

This solicitation includes no set-aside designations and identifies no incumbent contractors. All pricing shall be submitted in U.S. dollars in five distinct categories: venue rental and infrastructure, food and beverage services, decorations and event setup, audiovisual and technical support, and event staffing, with pricing remaining valid for ninety calendar days from submission. The contract will be awarded as a firm fixed-price type, and the Government may award based on initial offers without discussion. The place of performance is Tegucigalpa, Francisco Morazán, Honduras (11101). All prospective offerors must be registered in the SAM (System for Award Management) Database prior to contract award and must provide proof of current business operations, active NCAGE numbers, and all locally required licenses and permits to be considered.