19H08026R00004_Solicitation Document Revised.pdf

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE / SCOPE OF WORK

• SF 1449 cover sheet

• Continuation To SF-1449, RFP Number 19H08026R0004, Prices, Block 23

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in

Part 12

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12 x x x x x x x x x x x x x x x x x x x x x x x x

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR15886116

PAGE 1 OF 52 PAGES

2. CONTRACT NO. 3. AWARD/ EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER

19H08026R0004

6. SOLICITATION ISSUE

DATE

03/13/2026

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME Monica J Luna

b. TELEPHONE NUMBER(No collect calls)

8. OFFER DUE DATE: 03/27/2026

10:00am LOCAL TIME

/ 9. ISSUED BY CODE HO800 10. THIS ACQUISITION IS x UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

EDWOSB EMERGING SMALL BUSINESS

AMERICAN EMBASSY TEGUCIGALPA

GSO, ACQUISITIONS UNIT, ATTN: GSO

TEGUCIGALPA

HONDURAS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8 (A) SIZE STANDARD:

13b. RATING11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

x SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700) 14. METHOD OF SOLICITATION

RFQ IFB x RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

AMERICAN EMBASSY TEGUCIGALPA

LA PAZ AVE., ATTN: GSO

APO AA XX 34022

UNITED STATES

AMERICAN EMBASSY TEGUCIGALPA

GSO, ACQUISITIONS UNIT, ATTN: GSO

TEGUCIGALPA XX 34022

HONDURAS

CODE FACILITY

CODE

17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

18a. PAYMENT WILL BE MADE BY

AMERICAN EMBASSY TEGUCIGALPA

APARTADO POSTAL NO. 3453, ATTN: GSO

TEGUCIGALPA

HONDURAS

CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _ __ COPIES

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _ _______________ OFFER DATED

_ __________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS

TO ITEMS:30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED x x

SECTION 1 - THE SCHEDULE/SCOPE OF WORK

CONTINUATION TO SF-1449

RFP NUMBER 19H08026R0004

1. SCOPE OF SERVICES

The United States Embassy in Tegucigalpa is in the preliminary planning phase for its 2026 Independence Day celebration and is issuing this Request for Proposals (RFP) to solicit offers from qualified vendors capable of providing event venue, food and beverage catering, decorations, and related services. The estimated attendance for this event is 700 persons.

Place of performance: The event will take place Tegucigalpa, Honduras on June 30, 2026, and the anticipated attendance is approximately 700 persons.

1.1 General Requirements

The Contractor shall provide all personnel, supervision, equipment, materials, facilities, food and beverage items, permits, and other resources necessary to successfully plan, coordinate, and execute the 2026 United States Independence Day Celebration for the U.S. Embassy in Tegucigalpa. All services shall be provided in accordance with the terms and conditions of this solicitation and any resulting contract.

1.2 Venue Services

The Contractor shall provide a suitable event venue capable of accommodating a minimum of seven hundred (700) guests, including appropriate indoor and/or outdoor space, furniture, utilities, and supporting infrastructure. The venue shall comply with all applicable local safety, fire, and health regulations and shall meet U.S. Embassy security and operational requirements.

The Government requires exclusive use of the venue for the full day on the scheduled event date.

Embassy personnel shall require access to the venue beginning at 6:00 a.m. on the day of the event to support preparation and setup activities.

The main event shall be configured as a cocktail-style reception and is anticipated to last approximately three (3) hours, tentatively scheduled to take place from 1400 to 1700 hours. The Government reserves the right to adjust the actual start time of the event up to two (2) month prior to the event date.

The venue setup shall include, at a minimum:

• A combination of standing cocktail tables and lounge-style seating sufficient for 700 guests;

• A designated VIP-adjacent area;

• One (1) raised platform suitable for speeches; and

• One (1) raised platform suitable to accommodate a musical band of approximately ten (10) to twelve (12) members.

The Contractor shall ensure that adjacent or nearby areas (including, but not limited to, conference rooms, foyers, or similar spaces) are not made available for use by other parties immediately prior to or during the event, as required to support security and operational needs.

In addition, the Government will host a separate, one (1) hour pre-event function for sponsors prior to the main event. The Contractor shall provide a separate space for this function, which may also be used thereafter as a VIP holding area.

Offerors shall include with their offers a proposed floor plan clearly depicting the layout, setup, and use of all event spaces, including the main reception area, stages, VIP areas, and the pre-event/VIP holding space.

1.3 Decorations and Event Setup

The Contractor shall provide all decorations, table settings, signage, floral arrangements, and other event materials necessary to support the Independence Day theme, as pre-established by the Government and further defined in the contract. All decorations shall meet U.S. Embassy standards and be appropriate for a formal diplomatic event.

For the cocktail-style reception, the Contractor shall provide table coverings such that:

• Fifty percent (50%) of the cocktail tables are dressed with white tablecloths, and

• Fifty percent (50%) of the cocktail tables are dressed with blue tablecloths.

The Contractor shall provide and appropriately dress:

• One (1) table designated for the ceremonial cake; and

• Self-service food tables, as required to support the approved event layout.

Each table shall include a floral arrangement proposed by the Contractor and aligned with the approved theme and color palette, as directed by the Government. Specific floral quantities, designs, and placements shall be subject to Government review and approval.

The Contractor shall submit a proposed list of decorative elements and design concepts, including floral styles, table décor, signage, and any other thematic materials, for Government review and approval prior to implementation.

In addition, the Contractor shall provide a setup of rectangular tables and chairs to support check-in and security procedures located outside the primary event space entrance. The

Contractor shall also ensure adequate space is designated and configured for security screening operations, in coordination with Embassy personnel.

All decorations and setup elements shall be fully installed prior to the event start time and removed during post-event breakdown in accordance with the approved event timeline.

1.4 Food and Beverage Services.

The Contractor shall provide cocktail-style food service consisting of five (5) bites per person, including four (4) savory items and one (1) sweet item. Food items shall be suitable for standing service.

The Contractor shall provide tables for self-service food stations, allowing guests to serve themselves. Small cocktail plates shall be made available. Food service shall include preparation, presentation, circulation using trays, and appropriate service staff.

Menu Proposal and Tasting Event:

Following the selection of the Contractor, the Government will conduct a menu tasting for the proposed cocktail-style food service described above. Offerors must include a proposed menu with their quotation. The menu shall list all food items, portion sizes, and the proposed presentation style.

The tasting will be used to review and approve the proposed menu to ensure it meets the Food service Requirements and the Embassy’s quality standards.

All costs associated with the tasting event must be included in the Contractor’s proposal. No additional payment will be made by the Government for the tasting.

Beverage Service Requirements:

The Contractor shall provide non-alcoholic and alcoholic beverage service, including:

• Bar stations for the service of Embassy-donated beer, wine, soft drinks, and water;

• One (1) champagne toast, to be circulated once during the event using Embassy-donated champagne.

The Contractor shall specify a firm, fixed-price corking fee covering the handling, service, and consumption of all Embassy-provided beer, wine, champagne, soft drinks, and water. The corking fee shall include all necessary glassware and service materials, and no additional fees will be paid for the use of Embassy-donated beverages. The corking fee shall be fully itemized in the offer.

All food and beverage services shall comply with applicable local health regulations and U.S.

Embassy standards.

1.5 Event Staffing and Support

The Contractor shall provide sufficient trained staff to ensure efficient setup, service, and breakdown of the event. All staff shall maintain a professional appearance and conduct at all times while on Embassy premises.

The Contractor shall provide sufficient serving staff, bartenders, cooks, supervisory personnel, and other support staff to ensure continuous and efficient service throughout the event. The Contractor shall also provide all necessary service ware, glassware, linens, trays, preparation materials, and related supplies required to support food and beverage service.

The Contractor shall provide an event planner or designated point of contact responsible for on-site coordination with Embassy representatives. This individual shall serve as the primary contact for organizing, coordinating, and addressing all event requirements and logistics.

Offerors shall include in their proposal a recommended staffing plan, specifying the proposed number of:

• Waiters/servers

• Cooks/food preparation staff

• Wait staff for self-service stations

• Bar service staff

• Assistance/support staff

The staffing plan should demonstrate the Contractor’s ability to adequately support all aspects of the event, including food and beverage service, décor, setup, and breakdown.

1.6 Audiovisual (AV) and Technical Infrastructure

The Contractor shall provide all audiovisual (AV) equipment, technical support, and infrastructure necessary to support the event, including sound, lighting, multimedia, and connectivity requirements. All AV services shall meet U.S. Embassy standards and be appropriate for a formal diplomatic reception.

Minimum AV and Technical Requirements:

• Sound System: Clear, high-quality audio suitable for speeches, announcements, and musical performances throughout the venue;

• Microphones: At least two (2) wired or wireless microphone for the lectern, additional microphones as needed for speeches, performers, and panel discussions;

• Screens and Video Displays: Suggested screens strategically placed throughout the venue to ensure all guests can view images, presentations, and live video coverage of the event;

• Lighting: Adequate for the main stage, VIP areas, food and beverage stations, and general event space;

• Connectivity: Reliable Wi-Fi or wired network access sufficient to support AV operations and any required live streaming or multimedia presentations;

• Power Supply: Adequate and properly distributed electrical power for all AV equipment, lighting, and related technical needs, including backup power if necessary;

• Technical Staff: Trained personnel to operate, monitor, and troubleshoot all AV equipment, lighting, and network connectivity throughout setup, event execution, and breakdown.

The Contractor shall coordinate with the Government to ensure proper placement, testing, and operation of all AV equipment, screens, and connectivity infrastructure prior to the event start time. Any special AV requirements beyond the minimum stated herein must be clearly identified in the offeror’s proposal and approved by the Government.

All AV equipment, screens, and supporting infrastructure shall be fully operational prior to the event and removed promptly during post-event breakdown.

1.7 Utilities, Setup, and Logistics

The Contractor shall ensure the venue provides all necessary utilities and infrastructure to safely and efficiently support the event, consistent with U.S. Embassy standards and applicable local regulations.

Minimum Requirements:

• Restrooms: Adequate restroom facilities to accommodate seven hundred (700) guests, including provisions for accessibility as required by local law and international standards.

• Emergency Access and Safety: The venue must maintain clear emergency exits, evacuation routes, and safety signage, in compliance with local safety and fire regulations. The Contractor shall coordinate with Embassy personnel to ensure security and emergency access is not obstructed.

• HVAC and Climate Control: Heating, ventilation, and air conditioning systems shall provide a comfortable environment for guests throughout the event, including areas for food service, stage, and VIP spaces.

• Power and Electrical Supply: Sufficient, reliable electrical power to support AV equipment, lighting, catering, and other operational needs. Backup power shall be provided if required by the Government.

• Logistics and Accessibility: The venue shall provide sufficient access for loading/unloading equipment, catering supplies, décor, and AV materials, and ensure that all areas are accessible to staff and guests, including persons with disabilities.

The Contractor shall coordinate with the Government to ensure all utilities and infrastructure are operational prior to the event start time and remain available until the conclusion of post-event breakdown.

1.8 Parking Availability

The Contractor shall provide adequate parking facilities to accommodate event attendees, in coordination with the Government. Parking arrangements must:

• Include secure areas for Embassy and VIP guests;

• Provide clear signage and guidance for traffic flow and designated parking areas;

• Ensure accessibility for persons with disabilities in accordance with local law and international standards;

• Include sufficient space for delivery vehicles, catering trucks, and AV/equipment transport, separate from guest parking.

The Contractor shall coordinate parking plans with the Government prior to the event to ensure proper allocation of spaces and compliance with all security and operational requirements.

1.9 Compliance and Standards

All services shall be performed in compliance with applicable U.S. Government regulations, local laws, and Embassy policies. The Government reserves the right to inspect all services and materials provided to ensure conformity with contractual requirements.

1.10 Government-Furnished Property or Services

Unless otherwise specified, the Government will not provide property, equipment, or services in support of this event.

2. DELIVERABLES AND TIMELINE

2.1 Pre-Event Deliverables

Within the timeframe specified by the Government following contract award, the Contractor shall submit the following for Government review and approval:

• A detailed event proposal, including venue layout, decoration plan, menu selections, and service approach;

• A staffing plan identifying the number and type of personnel to be assigned to the event;

• A preliminary event timeline outlining setup, service, and breakdown activities.

2.2 Event Execution

The Contractor shall fully perform all services on the date designated by the Government, in accordance with the approved proposal and timeline. All setup activities shall be completed prior to the event start time as specified by the Government.

2.3 Post-Event Deliverables

Immediately following the conclusion of the event, the Contractor shall complete full breakdown, cleanup, and removal of all contractor-provided materials, equipment, and supplies, leaving the venue in its original condition or better.

2.4 Timeline

The anticipated period of performance shall commence upon contract award and conclude upon completion of post-event cleanup. Specific milestones and deadlines shall be established by the Government and incorporated into the contract.

2.5 Government Right to Modify Scope or Event Date

The Government reserves the right to modify the scope of services, including but not limited to adjustments in event date, event schedule, quantities, layout, menu selections, decorations, or other requirements, prior to contract award or during contract performance, in accordance with applicable procurement regulations.

Any such modifications shall be communicated in writing by the Contracting Officer or authorized representative. Adjustments resulting in changes to price or performance requirements shall be handled through a formal contract modification.

2.6 DOS Overseas Post Contracting Considerations

The Contractor acknowledges that this procurement is conducted at an overseas U.S. diplomatic mission and agrees to comply with all applicable U.S. Department of State policies, security requirements, and local mission procedures.

Contractor personnel may be subject to security screening and access controls as determined by the Embassy. Failure to comply with Embassy security requirements may result in removal of personnel or termination for default.

The Government makes no guarantee of award as a result of this solicitation and reserves the right to cancel or amend the RFP at any time prior to award, without incurring liability.

2.7 Quality Assurance and Surveillance Plan (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

- Surveillance. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

- Standard. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions- Commercial Items), if any of the services exceed the standard.

- Procedures.

1. 1 If any Government personnel observe unacceptable services, either incomplete work or required services not being performed, they will immediately contact the COR.

2. The COR will complete appropriate documentation to record the complaint.

3. If the COR determines the complaint is invalid, the COR will advise the complainant. The

COR will retain the annotated copy of the written complaint for his/her files.

4. If the COR determines whether the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available.

The COR shall determine how much time is reasonable.

5. The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

6. If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor shall notify the COR. The COR will review the matter to determine the validity of the complaint.

2.8 Submissions of Invoice

The Contractor shall submit an invoice after each preventive maintenance service has been performed. Invoices must be accompanied by a signed copy of the Maintenance Checklist for the work performed including parts replacement and breakdown calls, if any. No invoice for preventive maintenance services will be considered for payment unless accompanied by the relevant documentation.

The Contractor should expect payment 30 days after completion of service or 30 days after receipt of electronic invoice at the Embassy Tegucigalpa payment office, whichever is later. Invoices shall be sent electronically to: Upload into the MyILMS online platform

Performance Objective Scope of

Work Paragraphs

Performance Threshold

Services.

Performs all services set forth in the Statement of Work

(SOW)

1 thru 9

All required services are performed and no more than one (1) customer complaint is received per month

2.9 Termination for Convenience

The Government reserves the right to terminate the contract, in whole or in part, for its convenience, at any time, by providing written notice to the Contractor.

In the event of termination for convenience, the Contractor shall cease work as directed and shall be entitled to payment for acceptable services rendered and costs incurred prior to the effective date of termination, in accordance with the terms of the contract. The Contractor shall not be entitled to anticipated profits, consequential damages, or costs incurred after the termination date.

3. PRICING INSTRUCTIONS

Offerors shall provide a offer for all services and shall include:

1. Venue Rental and Infrastructure – All costs associated with the venue, including setup, furniture, staging, décor support, and utilities.

2. Food and Beverage Services – All food, beverage, and service costs for a fixed quantity of seven hundred (700) persons, including:

o Cocktail-style food (five bites per person, four savory and one sweet);

o Self-service stations;

o Beverage service, including non-alcoholic and alcoholic options;

o Corking fee for all Embassy-donated beverages, including glassware and service;

o The menu tasting event, which shall be included at no additional cost.

3. Decorations and Event Setup – All décor, floral arrangements, table settings, signage, and related items.

4. Audiovisual and Technical Support – AV equipment, technical staff, lighting, microphones, screens, connectivity, and any special multimedia requirements.

5. Event Staffing – All personnel required to support setup, operation, and breakdown, including supervisory, serving, bar, catering, and support staff.

Offers Format:

• Prices shall be expressed in U.S. dollars.

• Offerors shall itemize each category (venue, food & beverage, décor, AV, staffing) and provide subtotals, along with a grand total for the entire event.

• The offer shall remain valid for ninety (90) calendar days from submission.

• Offerors shall include any assumptions, exclusions, or limitations in their offer to ensure clarity for evaluation.

Value and Added Tax

VALUE ADDED TAX. Value Added Tax (VAT) is not applicable to this contract and shall not be included in the CLIN rates or Invoices because the U.S. Embassy has a tax exemption certificate from the host government.

Proposals and payment in U.S. dollars

U.S. firms are eligible to be paid in U.S. dollars. U.S. firms desiring to pay in U.S. dollars should commit their offers in U.S. dollars. A U.S. firm is defined as a company which operates as a corporation incorporate under the laws of a state within the United States. Any firm, which is not a U.S. firm, is a foreign firm. Any firm that does not meet the above definition of U.S. firm shall submit its prices and receive payment in local currency.

SECTION 2 - CONTRACT CLAUSES

52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS

(JAN 2026) IS INCORPORATED BY REFERENCE.

52.212-5 [Reserved]

ADD THE FOLLOWING CLAUSE IN FULL TEXT:

52.229-12 TAX ON CERTAIN FOREIGN PROCUREMENTS (JAN 2026)

a) Definitions. As used in this clause—

Foreign person means any person other than a United States person.

United States person, as defined in 26 U.S.C. 7701(a)(30), means–

(1) A citizen or resident of the United States;

(2) A domestic partnership;

(3) A domestic corporation;

(4) Any estate (other than a foreign estate, within the meaning of 26 U.S.C.

7701(a)(31)); and

(5) Any trust if-

(i) A court within the United States is able to exercise primary supervision over the administration of the trust; and

(ii) One or more United States persons have the authority to control all substantial decisions of the trust.

b) This clause applies only to foreign persons. It implements 26 U.S.C. 5000C and its implementing regulations at 26 CFR 1.5000C-1 through 1.5000C-7.

c)

(1) If the Contractor is a foreign person and has only a partial or no exemption to the withholding, the Contractor shall include the Department of the Treasury Internal Revenue Service Form W-14, Certificate of Foreign Contracting Party Receiving Federal Procurement Payments, with each voucher or invoice submitted under this contract throughout the period in which this status is applicable. The excise tax withholding is applied at the payment level, not at the contract level. The Contractor should revise each IRS Form W-14 submission to reflect the exemption (if any) that applies to that particular invoice, such as a different exemption applying.

In the absence of a completed IRS Form W-14 accompanying a payment request, the default withholding percentage is 2 percent for the section 5000C withholding for that payment request.

Information about IRS Form W-14 and its separate instructions is available via the internet at www.irs.gov/w14.

(2) If the Contractor is a foreign person and has indicated in its offer in the provision 52.229-11, Tax on Certain Foreign Procurements—Notice and Representation, that it is fully exempt from the withholding, and certified the full exemption on the IRS Form W-14, and if that full exemption no longer applies due to a change in circumstances during the performance of the contract that causes the Contractor to become subject to the withholding for the 2 percent excise tax then the Contractor shall–

(i) Notify the Contracting Officer within 30 days of a change in circumstances that causes the Contractor to be subject to the excise tax withholding under 26 U.S.C. 5000C; and

(ii) Comply with paragraph (c)(1) of this clause.

d) The Government will withhold a full 2 percent of each payment unless the Contractor claims an exemption. If the Contractor enters a ratio in Line 12 of the IRS Form W-14, the result of Line 11 divided by Line 10, the Government will withhold from each payment an amount equal to 2 percent multiplied by the contract ratio. If the Contractor marks box 9 of the IRS Form W-14 (rather than completes Lines 10 through 12), the Contractor must identify and enter the specific exempt and nonexempt amounts in Line 15 of the IRS Form W-14; the Government will then withhold 2 percent only from the nonexempt amount. See the IRS Form W-14 and its instructions.

e) Exemptions from the withholding under this clause are described at 26 CFR 1.5000C- 1(d)(5) through (7). Any exemption claimed and self-certified on the IRS Form W-14 is subject to audit by the IRS. Any disputes regarding the imposition and collection of the 26 U.S.C.

5000C tax are adjudicated by the IRS as the 26 U.S.C. 5000C tax is a tax matter, not a contract issue.

f) Taxes imposed under 26 U.S.C. 5000C may not be—

(1) Included in the contract price; nor

(2) Reimbursed.

g) A taxpayer may, for a fee, seek advice from the Internal Revenue Service (IRS) as to the proper tax treatment of a transaction. This is called a private letter ruling. Also, the IRS may publish a revenue ruling, which is an official interpretation by the IRS of the Internal Revenue Code, related statutes, tax treaties, and regulations. A revenue ruling is the conclusion of the IRS on how the law is applied to a specific set of facts. For questions relating to the interpretation of the IRS regulations go to https://www.irs.gov/help/tax-law-questions.

(End of clause)

ADDENDUM TO CONTRACT CLAUSES

FAR AND DOSAR CLAUSES NOT PRESCRIBED IN PART 12

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

THE FOLLOWING FEDERAL ACQUISITION REGULATIONS (FAR) CLAUSES ARE

INCORPORATED BY REFERENCE:

CLAUSE TITLE AND DATE

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS (NOV 2023)

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL

(JAN 2011)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE

(AUG 2020)

52.204-25 PROHIBITION ON CONTRACTING FOR CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR

EQUIPMENT (NOV 2021)

52.204-27 PROHIBITION ON A BYTEDANCE COVERED APPLICATION (JUN 2023)

52.222-19 CHILD LABOR-COOPERATION WITH AUTHORITIES AND REMEDIES

(JAN2025)

52.225-14 INCONSISTENCY BETWEEN ENGLISH VERSION AND TRANSLATION OF

CONTRACT (FEB 2000)

52.225-19 CONTRACTOR PERSONNEL IN A DESIGNED OPERATIONAL

AREA OR SUPPORTING A DIPLOMATIC MISSION OUTSIDE THE

UNITED STATES (MAY 2020)

52.228-3 WORKERS’ COMPENSATION INSURANCE (DEFENSE BASE ACT)

(JUL2014)

52.228-5 INSURANCE - WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

52.229-6 TAXES - FOREIGN FIXED PRICE CONTRACTS (FEB 2013)

52.232-39 UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS (JUNE 2013)

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS

SUBCONTRACTORS (MAR 2023)

52.244-6 SUBCONTRACTS FOR COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (JAN 2025)

THE FOLLOWING FAR CLAUSES ARE PROVIDED IN FULL TEXT:

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within the performance period of the contract.

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

a) The Government may extend the term of this contract by written notice to the Contractor within the performance period of the contract or within 30 days after funds for the option year become available, whichever is later.

b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 1 year.

52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984)

Funds are not presently available for performance under this contract beyond September 30 of the current calendar year. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond September 30 of the current calendar year, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

52.204-70 DEPARTMENT OF STATE PERSONAL IDENTIFICATION CARD

ISSUANCE (FEB 2015)

(a) The Contractor shall comply with the Department of State (DOS) Personal Identification Card Policy and Procedures for all employees performing under this contract who require frequent and continuing access to DOS facilities, or information systems. The Contractor shall insert the substance of this clause in all subcontracts when the subcontractor's employees will require frequent and continuing access to DOS facilities, or information systems.

(b) The DOS Personal Identification Card Policy and Procedures may be accessed at http://www.state.gov/m/ds/rls/rpt/c21664.htm.

THE FOLLOWING DOSAR CLAUSES ARE PROVIDED IN FULL TEXT:

52.204-91 CONTRACTOR IDENTIFICATION (JAN 2026)

Commercial and Government Entity code means—

(1) An identifier assigned to entities located in the United States or its outlying areas by the Defense Logistics Agency (DLA) Commercial and Government Entity (CAGE) Branch to identify a commercial or government entity by unique location (referred to as “CAGE code”); or

(2) An identifier assigned by a member of the North Atlantic Treaty Organization (NATO) or by the NATO Support and Procurement Agency (NSPA) to entities located outside the United States and its outlying areas that the DLA CAGE Branch records and maintains in the CAGE master file (referred to as “NCAGE code”).

Unique entity identifier means an identifier used to identify a specific commercial, nonprofit, or Government entity.

(b) Unique entity identifier (UEI). The Contractor shall ensure that its UEI is maintained throughout the life of the contract.

(c) Commercial and Government Entity (CAGE) code. The Contractor shall ensure that the CAGE code is maintained throughout the life of the contract. The Contractor shall request changes to a CAGE code as indicated in the following table.

If the Contractor is… Then…

Registered in the System for Award Management (SAM) Initiate the change by updating its SAM registration

Located in the United States or its outlying areas and is not registered in SAM

Submit a change request to the DLA CAGE Branch via https://cage.dla.mil

Located outside the United States and its outlying areas and is not registered in SAM

Request a change by contacting the appropriate National Codification Bureau

( https://www.nato.int/structur/ac/135/about/contacts) or NSPA ( https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx)

(d) Communicating changes. The Contractor shall communicate any change to its UEI or CAGE code to the Contracting Officer within 30 days after the change, so a modification can be issued http://www.state.gov/m/ds/rls/rpt/c21664.htm https://cage.dla.mil/ https://cage.dla.mil/ to update the UEI or CAGE code on this contract. A change in the UEI does not necessarily require a novation.

652.215-70 EXAMINATION OF RECORDS

(a) With respect to matters related to this contract or a subcontract hereunder, the Department of State Office of the Inspector General, or an authorized representative, shall have upon request:

(1) Complete, prompt, and free access to all Contractor and Subcontractor files (in any format), documents, records, data, premises, and employees, except as limited by law; and

(2) The right to interview any current Contractor and Subcontractor personnel, individually and directly, with respect to such matters.

(b) This clause may not be construed to require the contractor or any subcontractor to create or maintain any record that the contractor or subcontractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(c) The Contractor shall insert a clause containing all the terms of this clause, including this paragraph (c), in all subcontracts under this contract other than acquisitions described in Federal Acquisition Regulation 15.209(b)(1).

652.229-70 EXCISE TAX EXEMPTION STATEMENT FOR CONTRACTORS WITHIN

THE UNITED STATES (JUL 1988)

This is to certify that the item(s) covered by this contract is/are for export solely for the use of the U.S. Foreign Service Post identified in the contract schedule.

The Contractor shall use a photocopy of this contract as evidence of intent to export. Final proof of exportation may be obtained from the agent handling the shipment. Such proof shall be accepted in lieu of payment of excise tax.

652.232-70 PAYMENT SCHEDULE AND INVOICE SUBMISSION (FIXED-PRICE)

(AUG 1999)

(a) General. The Government shall pay the Contractor as full compensation for all work required, performed, and accepted under this contract the firm fixed price stated in this contract.

(b) Invoice Submission. The Contractor shall submit invoices via E-Invoicing as per instructions at the time of Award. To constitute a proper invoice, the invoice shall include all the items required by FAR 32.905(e).

(c) Contractor Remittance Address. The Government will make payment to the contractor’s address stated on the cover page of this contract, unless a separate remittance address is shown below:

EFT - Electronic Funds Transfer

652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE LEAVE

(FEB 2015)

(a) The Department of State observes the following days as holidays:

New Year’s Day Martin Luther King’s Birthday Washington’s Birthday Holy Thursday Good Friday Easter Saturday Day of the Americas Honduran Labor Day Memorial Day Independence Day

Labor Day Central American Independence Day Francisco Morazan’s Birthday Discovery of America Honduran Armed Forces Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

Any other day designated by Federal law, Executive Order, or Presidential Proclamation.

(b) When New Year’s Day, Independence Day, Veterans Day or Christmas Day falls on a Sunday, the following Monday is observed; if it falls on Saturday the preceding Friday is observed.

Observance of such days by Government personnel shall not be cause for additional period of performance or entitlement to compensation except as set forth in the contract. If the contractor’s personnel work on a holiday, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, unless authorized pursuant to an overtime clause elsewhere in this contract.

(c) When the Department of State grants administrative leave to its Government employees, assigned contractor personnel in Government facilities shall also be dismissed. However, the contractor agrees to continue to provide sufficient personnel to perform round-the-clock requirements of critical tasks already in operation or scheduled and shall be guided by the instructions issued by the contracting officer or his/her duly authorized representative.

(d) For fixed-price contracts, if services are not required or provided because the building is closed due to inclement weather, unanticipated holidays declared by the President, failure of Congress to appropriate funds, or similar reasons, deductions will be computed as follows:

1) The deduction rate in dollars per day will be equal to the per month contract price divided by 21 days per month.

2) The deduction rate in dollars per day will be multiplied by the number of days services are not required or provided.

If services are provided for portions of days, appropriate adjustment will be made by the contracting officer to ensure that the contractor is compensated for services provided.

(e) If administrative leave is granted to contractor personnel as a result of conditions stipulated in any “Excusable Delays” clause of this contract, it will be without loss to the contractor. The cost of salaries and wages to the contractor for the period of any such excused absence shall be a reimbursable item of direct cost hereunder for employees whose regular time is normally charged, and a reimbursable item of indirect cost for employees whose time is normally charged indirectly in accordance with the contractors’ accounting policy.

(End of clause)

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designations shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999)

A. The Contractor warrants the following:

• That is has obtained authorization to operate and do business in the country or countries in which this contract will be performed;

• That is has obtained all necessary licenses and permits required to perform this contract;

and,

• That it shall comply fully with all laws, decrees, labor standards, and regulations of said country or countries during the performance of this contract.

B. If the party actually performing the work will be a subcontractor or joint venture partner, then such subcontractor or joint venture partner agrees to the requirements of paragraph (a) of this clause.

SECTION 3 - SOLICITATION PROVISIONS

52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023) IS INCORPORATED BY EFERENCE

(SEE SF-1449, BLOCK 27A)

ADDENDUM TO 52.212-1

A. Summary of Instructions. Each offer must consist of the following:

1. A completed response to the solicitation, in which the SF-1449 cover page (Blocks 12, 17, 19-24, and 30 as appropriate), and Section 1 has been filled out.

2. Name of a Point of Contact who understands written and spoken English;

3. The Government will use past performance information primarily to assess an offeror’s capability to meet the solicitation performance requirements, including the relevance and successful performance of the offeror’s work experience. The Government may also use this data to evaluate the credibility of the offeror’s proposal. In addition, the Contracting Officer may use past performance information in making a determination of responsibility.

4. Evidence that the offeror can provide the necessary personnel, equipment, and financial resources needed to perform the work.

5. Evidence that the offeror operates an established business with a permanent address and telephone listing in Honduras or the United States of America; or plans to establish an office within 30 days of contract award.

6. The offeror shall address its plan to obtain all licenses and permits required by local law as RTN, Permiso de Operacion, etc. If offeror already possesses the locally required licenses and permits, a copy shall be provided.

7. The offeror’s strategic plan for but not limited to:

(a) A work plan taking into account all work elements in Section 1, Performance Work Statement.

(b) Identify types and quantities of equipment, supplies and materials required for performance of services under this contract. Identify if the offeror already possesses the listed items and their condition for suitability and if not already possessed or inadequate for use how and when the items will be obtained;

(c) Plan of ensuring quality of services including but not limited to contract administration and oversight; and

(d) (1) Work sheet/checklist that will be used for performing service.

8. An active NCAGE code or SAM registration.

9. Price (mandatory) and any discount terms (if applicable).

ADDENDUM TO SOLICITATION PROVISIONS

FAR AND DOSAR PROVISIONS NOT PRESCRIBED IN PART 12

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

THE FOLLOWING FEDERAL ACQUISITION REGULATION SOLICITATION

PROVISIONS ARE INCORPORATED BY REFERENCE:

PROVISION TITLE AND DATE

52.204-7 SYSTEM FOR AWARD MANAGEMENT (NOV 2024)

52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING

(AUG 2020)

52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

52.211-1 AVAILABILITY OF SPECIFICATIONS LISTED IN THE GSA INDEX OF

FEDERAL SPECIFICATIONS, STANDARDS AND COMMERCIAL ITEM

DESCRIPTIONS, FPMR PART 101-29 (SEP 2023)

52.212-1 INSTRUCTIONS TO OFFERORS -- COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

52.214-34 SUBMISSION OF OFFERS IN THE ENGLISH LANGUAGE (APR 1991)

52.237-1 SITE VISIT (APR 1984)

The Embassy intends to conduct a pre-proposal conference and all prospective offerors are invited to attend. The pre-proposal conference will be held on Wednesday, March 18, 2026, at 10:00 a.m. (local time) at the New Embassy Compound, Tegucigalpa.

Prospective offerors should contact TguBids@State.gov by sending: Full name, ID number and Company Name of each one of their representatives for a maximum of two (2) individuals per offeror on or before Monday March 16, 2026 (10:00am), with the email subject “RFP 19H08026R0004 – Pre Proposal Conference - Company Name” to provide you further instructions.

THE FOLLOWING DOSAR PROVISION(S) IS/ARE PROVIDED IN FULL TEXT:

652.206-70 ADVOCATE FOR COMPETITION/OMBUDSMAN (FEB 2015)

(a) The Department of State’s Advocate for Competition is responsible for assisting industry in removing restrictive requirements from Department of State solicitations and removing barriers to full and open competition and use of commercial items. If such a solicitation is considered competitively restrictive or does not appear properly conducive to competition and commercial practices, potential offerors are encouraged first to contact the contracting office for the solicitation. If concerns remain unresolved, contact:

(1) For solicitations issued by the Office of Acquisition Management (A/GA/AMD) or a Regional Procurement Support Office, the A/GA/AMD Advocate for Competition, at AQMCompetitionAdvocate@state.gov

(2) For all others, the Department of State Advocate for Competition at cat@state.gov

(b) The Department of State’s Acquisition Ombudsman has been appointed to hear concerns from potential offerors and contractors during the pre-award and post-award phases of this acquisition.

The role of the ombudsman is not to diminish the authority of the contracting officer, the Technical Evaluation Panel or Source Evaluation Board, or the selection official. The purpose of the ombudsman is to facilitate the communication of concerns, issues, disagreements, and recommendations of interested parties to the appropriate Government personnel, and work to resolve them. When requested and appropriate, the ombudsman will maintain strict confidentiality as to the source of the concern. The ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of formal contract disputes. Interested parties are invited to contact the contracting activity ombudsman, Post Management Counselor, at SteckleyJJ@state.gov. For an American Embassy or overseas post, refer to the numbers below for the Department Acquisition Ombudsman. Concerns, issues, disagreements, and recommendations which cannot be resolved at a contracting activity level may be referred to the Department of State Acquisition Ombudsman at (703) 516-1696 or write to: Department of State, Acquisition Ombudsman, Office of Global Acquisitions (A/GA), Suite 1060, SA-15, Washington, DC 20520.

(End of provision) mailto:AQMCompetitionAdvocate@state.gov mailto:cat@state.gov

SECTION 4 - EVALUATION FACTORS

Offers will be evaluated based on the following factors:

1. Technical Capability o Ability to meet all event requirements as described in Sections 2.1–2.7.

o Adequacy of proposed venue, décor, food and beverage menu, AV setup, and staffing plan.

o Demonstrated experience managing similar-sized diplomatic or high-profile events.

o Quality and feasibility of proposed menu, tasting event plan, and floor/layout plan.

2. Price and Cost Reasonableness o Overall reasonableness of the proposed total cost, including venue, food & beverage, décor, AV, staffing, and corking fee.

o Appropriateness of itemized costs for each category in the offer.

o Inclusion of all required components (e.g., menu tasting, Embassy-donated beverage handling) without additional charges.

3. Past Performance / References o Demonstrated performance on similar events or contracts.

o Quality, reliability, and timeliness of prior services.

Evaluation Method:

• The Government intends to select the offer that represents the best value, considering technical capability, cost reasonableness, and past performance.

• The Government reserves the right to:

o Conduct discussions or request…