U. S. Consulate Merida – HVAC Air Handling Units Annual Preventive Maintenance

The U.S. Department of State is soliciting quotations for annual preventive maintenance services of HVAC air handling units at the U.S. Consulate General Merida, Mexico. The procurement covers comprehensive maintenance services for seven pieces of equipment, including four TRANE Air Handling Units, one additional TRANE AHU, one TRANE Dedicated Outside Air Supply unit, and one Secure Area AHU, with services divided into semiannual and annual maintenance visits. Key requirements include providing trained technicians, tools, consumable materials (excluding filters), and labor; submitting preventive maintenance checklists for approval prior to contract commencement; and maintaining minimum public liability insurance of $10,000 property damage and $100,000 cumulative coverage. All prospective offerors must have a Commercial and Government Entity (CAGE) Code, be registered in the System for Award Management (SAM), and comply with National Defense Authorization Act Section 889 requirements. Award will be made on a lowest price technically acceptable basis to responsible offerors based on initial quotations without discussions, though discussions may be held with companies in the competitive range if necessary. Quotations are due by April 14, 2026 at 17:00 hours CST, and proposals must be submitted electronically to meridaprocurement@state.gov with all pricing, shipping, and delivery information included.

This solicitation is an unrestricted procurement with no set-aside designations for small business categories, and no incumbent contractor or award value has been specified in the available documentation. The solicitation number is 19MX5226Q0012 (Requisition PR15810815), issued on March 23, 2026. The contract consists of 14 individual maintenance actions across eight line items, with the base year including both semiannual and annual preventive maintenance visits, followed by four optional one-year renewal periods containing identical service requirements. Service must be completed within 15 calendar days from the start date, with an overall deadline of 60 days after Purchase Order award, and the Notice to Proceed will be issued within ten days of award. The place of performance is the U.S. Consulate General Merida located at Calle 60 Av. Prolongacion Paseo Montejo #1, Lote VM 01D, Via Montejo, Merida, Yucatan, 97204, Mexico, with work hours scheduled Monday through Friday from 8:00 AM to 4:30 PM.